Manage Voice Recordings

This program is used for recording and storing WAV Files for future JCALL Delivery.

Manage Voice Recordings

On the left navigation panel, select Communication, Entry, and Manage Voice Recordings.

Setup Box Options

To find definitions for standard setup values, follow this link: Standard Setup Options.

Click OK

Before recording, make sure your microphone is setup properly on the computer.

To record a new message, click New at the bottom of the screen and a New Voice Recording box will appear.

• Give the Recording a Title and a Description.
• Click Record and start recording your message.
• Once you have finished recording, click stop recording. Click Play to check the recorded message.
• If your message has been recorded to your satisfaction, click Save.
• Click Close when you are finished recording.
• Any message recorded can be played and deleted from the report.

Column Headers

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Other columns not listed in the common column list:

• Delete - Delete a recorded message
• Title - Title of the Recording
• Description - Description of the Recording
• Create Date - Date recording was created
• Created By - Person that created the recording
• Create IP - IP address of the creator
• Play - Click to play message

Event Messages

1. Select WAV Voice Message and click Next.
2. A list of voice recorded messages that have been created for the selected school will be displayed.
   • If the desired voice recorded message is not available, click Manage Voice Recording. (NOTE: A microphone must be connected to your computer to continue).
     1. On the setup box, year, district, and school should be set based on security. Click OK
     2. A list of existing voice recorded messages will appear on the screen. To begin recording a new message, click New.
     3. Enter a Title and a brief Description of the new message. Then, click Record to begin recording the message.
     4. Click Stop Recording when the message is complete.
     5. Click Play to review the message. Repeat step 3 and 4 until the message is correct.
     6. Click Save when the message is correct.
     7. Click Close when finished recording messages.
     8. Upon returning to the WAV Voice Message setup screen, click the Refresh button to view any newly created messages.
   • Select the voice recorded message to send.
   • Click the green Play cell to review the message prior to sending.
3. Click Preview and enter a phone number to preview how the call will sound. Click Send when ready to send the message to the selected students and staff.
4. A dialog box showing number of messages to deliver as well as "Yes" or "No" choices will be displayed. Cliick Yes to continue with the message delivery, or click No to return to the recording options.
5. If Yes is clicked, a listing of the person's slated for message delivery is shown on the screen.

Results

1. A list of students that are scheduled to receive the message will be displayed on the screen. Print or save this report at this time if desired.