Add New Medication

The steps below go over how to add new prescription medication to a student.

Getting Started

1. On the left navigation panel, click Health, then under Entry, click Medication.

Setup Options

1. Year: Select the school year.
2. District: This will default to the district's number based on the login of the user.
3. School: This will default to the school associated with the user. If the user is associated with multiple sites, other school sites can be selected.
4. Show: By default, the selection of Active Prescriptions is displayed, which filters out prescriptions no longer in effect.
   • To see all prescriptions, whether active or inactive, select All Prescriptions.
5. Click the Ok button to begin the Medication program.

Add New Medication

1. On the Medication screen, click the Add New button. An entry screen will appear to enter the medication details.
2. Fields labeled in a red color are required in order to save the medication information to the student.
3. Student: Click to select the student.
4. Medication: Click to select a medication previously entered. If a new medication, click the New button and enter the medication.
5. Doctor: Click to select a doctor. If a new doctor, click the New button to add the doctor's information.
6. Dr. Phone: Phone information will be displayed. To change the phone number, click in the cell and enter / edit the phone number.
7. Date Prescribed: Enter the date of the prescription.
8. Administer Qty: Enter the amount of medication to be administered.
9. Dosage: Enter the dosage amount, then select the unit (ie... mg, cc, puff, ...)
10. Drug Type: Select the type of medication (ie... Tablet, drops, capsule...)
11. Schedule Type: The default setting is Single. For Multiple dosage directions, see section below, Entering Multiple Dosage Medication.
12. Route: Select where the medication is to be given (ie... mouth, topical, ear, ...)
13. Begin Date: Date medication is to start.
14. End Date: Date medication is to stop.
15. Day of Week: Select day(s) of the week that medication is to be given.
16. Times per Day: Select the number of times per day the medication is to be given.
    • PRN means "as needed".
17. Time of Day: Selections here depend on what is entered in the Times per Day information. Below is a flow of selections:
    • If Times per Day = "PRN" (as needed), then Time of Day will be grayed out with no ability to edit.
    • If Times per Day = "1", then Time of Day will default to "as needed". The user can click to change "as needed" to a single selected time of the day such as "11:30".
    • If Times per Day = "2", "3", or higher, then Time of Day will default to "multiple". To assign specific multiple times, click on the Edit button. A box will appear. Click in the box and listing of times will be presented. Select the desired times for the medication to be given.
18. Desired Effects: If needed, enter the desired effects of the medication in the Desired Effects text box.
19. Adverse Effects: Enter any adverse effects of the medication in the Adverse Effects text box.
20. Special Instr: Enter any special instructions in the Special Instr text box.
21. Received From: Enter the parent/guardian who gave the medication to the school.
22. Quantity Received: Enter the amount received from the parent/guardian.
23. Add Consultation: Selecting this option will automatically post a Consultation record in the student's Health System record.
24. Click the OK button to save the new medication. A confirmation dialog of "Record saved successfully" will appear.
    • Click Print to print a Medication Receipt for the parent/guardian to sign.
    • Click OK to close the Add New screen and return to the main Medication screen.
    • 
25. Clicking Cancel will close the Add New Medication screen and return the user back to the main Medication screen.
    • Warning: Clicking Cancel will result in any data on screen to be lost.

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Health Main Page

Medication Page