Ethnic/Gender By Teacher/Class

Video How-to

Ethnic/Gender By Teacher/Class video

How to create a report that provides the ethnic/gender counts by teacher and by class

Use the following steps to create the report.

1. Select Scheduling from the list of program areas on the left of the screen.
2. Select Select Count.
3. Select Eth/Gender by Teacher/Class

Setup Box

1. Verify Year, District, and School. These default values are based on your security settings.
2. Select Grade. Leave the Grade field blank if all grade levels are to be included. Otherwise click in the box to the right of Grade to select the desired grade level(s) to be included.
3. Select the As-of-Date. This represents active students as of the date you choose. It usually defaults to the current date.
4. Selecting Active only excludes students with leave/exit codes in the student master record. The As-of-Date is used to determine the Active status.
5. Selecting Include Remote Students will count students from other schools that are scheduled into classes that are Remote classes. Uncheck this option if you only want counts of students enrolled in your school.
6. Show SSN will include the students' social security numbers. Be careful of using this option.
7. Order by option allows the report to be sorted either by Teacher or by Course.
8. Click OK to move to the next screen.

Definitions of Column Headers

School--School where the course is offered

Teacher--Name of teacher

Course--Course name

Period--class period class is offered

Rem--Whether or not the class is offered remotely to other schools; field is blank if it is not a remote class; Y will be in the field if the class is remotely offered.

Section--Section number of the class

Room--Room number of the class

Female (0--5)--Count of females in the class by ethnicity (0--white, 1--black, 2--Hispanic, 3--Asian, 4--Native American/Alaskan Native, 5--Hawaiian/Pacific Islander)

Female Total--Total count of all females in the class

Male (0--5)--Count of males in the class by ethnicity (0--white, 1--black, 2--Hispanic, 3--Asian, 4--Native American/Alaskan Native, 5--Hawaiian/Pacific Islander)

Male Total--Total count of all males in the class

Total--Total count of all students in the class

SSN--Social Security number of the students. If you selected to not show SSN, the field will contain XXXXXXXXX.

State Code--State course code.

The report order will be based on the selection in the setup box. Once the report is displayed you may click on any column header and re-sort the report.

Buttons at the bottom of the window

1. Setup--Click this button to return to the setup box in order to change your setup options without exiting the program.
2. Print---Click the print button to start the printing process.

1. To print this report click the print button at the bottom of the screen. A popup will appear with a set of document print options--PDF, XLS, CSV, HTML. Click the print button on this popup and a print preview window will appear.
2. To get the print icon on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons. Click the print icon at the right end of this rectangle. Another print preview will appear; click the print button at the top left to print the report. Close the print preview.