End of Year Guide - High School

This document offers suggestions for common procedures associated with closing of a school year.

You may find the use and order of some of these programs does not suit the way you do things. That is OK. Use whatever combination of procedures/programs works best for you.

Principal Communicates Grades Deadline for Teachers

Teachers Update WebGradeBook Assignments

Move Graduating Juniors to Senior Grade Level (HS)

This step is only done for Juniors who are graduating with a diploma.

1. Check with the Jpams District Coordinator for the date this is to be done.
2. In Student Master, post a leave date and leave code of “20 15 Exit grade for re-assignment to another grade.”
3. Reenroll the student by doing the following:
   • While still on the student’s Student Master record, click Action, then Reenroll. Click on the enrollment record with the exit code posted in step 2.
   • Import the student as normal, but update the grade to “12”.
   • Use the same entry date as the exit date.
   • Use the entry code of “E6 C4 Re-entry into school. Student has not registered at another public school…”
4. The student’s schedule, grades, attendance, and discipline information will not be affected. Student will now simply be a 12th grader, and thus, be eligible to be reported as a graduate to the state.