Student Event Messages
This program will provide the user a way to create and maintain event messages for communication.
For Student Event Messages in User Management, a user will need to have Category>Telephony and Program> EDGEAR Home Interface System RW.
For Staff Event Messages in User Management, a user will need to have Category>Telephony and Program> Staff Events RW.
Menu Location
On the left navigation panel, select Communication > Entry > Student Event Messages or click on the Phone icon at the top right of the screen.
Whether the menu option is used or the phone icon is chosen, a Normal or an Emergency call can be created to send out to students and staff.
For creation of the emergency description buttons, go to Communication>Message Manager>Emergency tab.
Select either Normal or Emergency.
Note that only staff members that have permission can view and create Emergency call(s), which is hard coded in the JCall system, are Admin (AD and 700), Principals (PR, S0), Assistant Principals (AP), and Superintendent (SI). A 911 call manually cannot be input when creating a new message and is only available through the emergency call button.
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on the user's security settings. It will be limited to their district only.
School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
All Students and Staff - Click to choose all students and staff members. The totals of the students and staff will display below the buttons. Click on the totals to see a roster of the student/staff with other information as well.
All Students - Click to choose all students. The total of the students will display below the buttons. Click on the total to see a roster of the students with other information as well.
All Staff - Click to choose all staff. The total of the staff members will display below the buttons. Click on the total to see a roster of the staff with other information as well.
Student Filters - Click to be able to choose from filters for the students.
Staff Filters - Click to be able to choose from filters for the staff members.
Schedule Call - Select if the message is to be scheduled for a future date/time.
Date - Select the date for the message to go out.
Time - Select the start time for messages to start going out.
Stop Time - Select the stop time for messages to stop going out. In Communication Configuration, calls are set for start and stop times for the district as a whole. This will override and allows an earlier time to be selected, if needed.
Next- Click to continue.
Click on the drop down arrow in the top line for a list of messages to choose from.
SMS 160 Text Message - Select to send out a SMS 160 Text Message. Each district will have their own 800 series (844, 866, etc.) number for all SMS messages. This will help better relate your district to your parents and show the message is from a trusted source. This also reflects the updated federal guidelines on trusted sources. We have worked with carriers to ensure your district is identified and the messages are not filtered as spam.
Enter Title - Enter a title for this message.
Enter Message - Type the body of the message in this area to send out. The SMS character limit being sent is 160 characters. As you type in the text, the counter will count down to keep track.
Include Student Cell - This option will send this message to the student's cell phone if one is available.
Also Send Text To Speech When No Cell - Check the box to send a Text To Speech call if no cell phone is available to receive SMS text messages.
Also Send Email - The user can also send this message as an email.
Previous - Select this option to return to the previous page.
Preview - Select to view the SMS message being sent out.
Send - Select to sent the SMS message.
SMS Web Link Message - Select to send out a SMS Text Web Link Message. Each district will have their own 800 series (844, 866, etc.) number for all SMS messages. This will help better relate your district to your parents and show the message is from a trusted source. This also reflects the updated federal guidelines on trusted sources. We have worked with carriers to ensure your district is identified and the messages are not filtered as spam.
Enter Title - Enter a title for this message.
Enter From - Enter who the message is from. Ex: Site code of the school sending the message, etc
Enter Message - Type the message in this area to be send out. Since the user knows that their SMS character amount is more than 160 characters, they will choose this option so it will be sent as a web link.
Include Student Cell - This option will send this message to the student's cell phone if one is available.
Send in Home Language (if available) - Attempts to translate the message text into the Student's Home Language.
Also Send Email - The user can also send this message as an email.
Previous - Select this option to return to the previous page.
Preview - Select to view the SMS message being sent out.
Send - Select to sent the SMS message.
Add Attachment - Click on this tab to select file to be attached.
Text to Speech Message - Select to send out a Text to Speech Message.
Enter Title - Enter a title for this message.
Enter Message - Type the message in this area to be send out.
Send SMS If Cell Available - This option will send a SMS text message INSTEAD of a call if a cell phone is found, but NOT both. The only way to send both a SMS and call would be to set them up separately.
Also Send Email - The user can also send this message in an email.
Send in Home Language (if available) - Attempts to translate the message text into the Students Home Language.
Include Student Progress Center Message - If checked, this option will append the following text to the end of the message. Please visit your district's web based Student Progress Center for more details.
Override Caller ID - Select this option to override caller ID's.
Previous - Select this option to return to the previous page.
Preview - Select to view the SMS message being sent out.
Send - Select to sent the SMS message.
Record Voice Message Over Phone - Select to record voice message using a land and/or cell phone.
Follow the instructions in box above.
Override Caller ID - Select this option to override caller ID's.
Previous - Select this option to return to the previous page.
Preview - Select to view the SMS message being sent out.
Send - Select to sent the SMS message.
Record Voice Message With Microphone - Select to record voice message using a microphone.
Title - Enter a title for this message.
Description - Add a description.
Script - This is only optional but the user can type in in the script here to read from once clicking on Record.
Record - Speak the message into a microphone that has been previously set up to your computer. Using JCampus Mobile, the user can also use their cell phone as a microphone.
Play - Once the message is recorded, the user can play back the message to check for accuracy.
Override Caller ID - Select this option to override caller ID's.
Previous - Select this option to return to the previous page.
Preview - Select to view the recording.
Send - Select to send out the message.
Choose Recording - Select to choose a recording to send out.
Play - Play recorded message.
Title - Title of recorded message.
School - School site number.
Description - Description of recorded message.
Manage Recordings - This button will take the user to Manage Voice Recordings for playing, editing, and deleting of the voice recordings.
Refresh - Refresh the screen to see Campaign or On The Fly messages that have been set up.
Override Caller ID - Select this option to override caller ID's.
Previous - Select this option to return to the previous page.
Preview - Select to view the email message.
Send - Select to send the message. Once Send has been selected, a pop up box will appear with the number of students to send the email to.
Email - Select to send out an email.
Subject - Enter subject of email.
Show Reply Name and Address - Select this option to show the creating user's name and email address in email message.
Enter Message - Type the message in this area to be send out.
To Student - Send this email to student. At least one of the choices has to be checked.
To Single Parent/Guardian - Send this email to only one parent or guardian for the selected students. It will default to the first parent listed in Student Master. At least one of the choices has to be checked.
To All Parents/Guardians - Send this email to all parents and guardians for the selected students. At least one of the choices has to be checked.
Previous - Select this option to return to the previous page.
Preview - Select to view the email message.
Send - Select to send the message. Once Send has been selected, a pop up box will appear with the number of students to send the email to.
Add Attachment - By selecting this option, a popup box will appear. Next, select Add from JDrive and it will display the JDrive to where the attachment was saved.
Next a list will appear of all of the student's that will receive the email, along with a popup box reiterating the number of student's who will receive the email. Select OK for the email to send.
Campaign Message - Select to to send out an On The Fly or Campaign Message.
School - School site number.
Title - Title of message.
Description - Description of message
Create Date - Date and time when the message was created.
Create User - User's name who created message.
Campaign - These are messages that were set up in advance.
On The Fly - These are messages that are set up as needed (on the fly) and sent out.
Message Manager - This button will take you to the Message Manager.
Refresh - Refresh the screen to see Campaign or On The Fly messages that have been set up.
Override Caller ID - Select this option to override caller ID's.
Previous - Select this option to return to the previous page.
Preview - Select to view the email message.
Send - Select to send the message. Once Send has been selected, a pop up box will appear with the number of students to send the email to.
