Sub Form
This report will show a listing of substitutes and who they have subbed for along with the ability to print the forms.
Menu Location
On the left navigation panel, select Human Resources > Lists > Sub Form.
Setup Options
Year - This should be the prior year.
District - Default value is based on the user's security settings. It will be limited to their district only.
School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
Sub - Click in the box to see a list of subs to choose from.
From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
Print SSN on Report- check to include social security numbers
Print Subfund Source on Sub Form - check to include subfund sources
Print Object Function Codes on Sub Form - check to include object function codes
Show All Substitutes - check to include all substitutes
OK - Click to continue
If you need instructions for setup values to be used, follow the link for Standard Setup Options.
NOTE: A District Policy comment can be added to the Sub Form from the Employee Attendance Posting program.
Main
Column Headers
Sub Sid - Substitute teacher identification number
Sub Name - Substitute's name
Code - Job classification for teacher/substitute teacher
Start Date - Start date of the absence
End Date - End date of the absence
Days - Number of days absent
Hours - Total hours absent
Reason - Reason for absence
Staff Sid - ID number of the staff being subbed for.
Staff Name - Name of staff member being subbed for.
School - School site number
To find definitions of commonly used columns follow this link: Common Column Headers.
Bottom
Setup - Click to go back to the Setup box.
Print - This will allow the user to print the report.
Help - Click to view written instructions and/or videos.
To Print the List
- Click the Print button at the bottom of the page.
- A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.
- The default print option will be PDF.
- Click the print button on this popup and a print preview window will appear.
- To get the print icon on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.
- Click the print icon at the right end of this rectangle. Another print preview will appear.
- Click the print button at the top left to print the report. Close the print preview.
To Print the Form
- Click the Print Forms button at the bottom of the page.
- A print preview window will appear.
- To get the print icon on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.
- Click the print icon at the right end of this rectangle. Another print preview will appear.
- Click the print button at the top left to print the report. Close the print preview.
Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video
