Suspension Attendance Audit All
This document provides instructions on how to generate a list of conflicts between attendance and ISS/OSS records.
Menu Location
On the left navigation panel, select Attendance > Lists > Suspension Attendance Audit All.
Setup Option
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on your security settings. You will be limited to your district only.
School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
From Date using either the month/day/year fields or the calendar icon to the right of the year field.
To Date using either the month/day/year fields or the calendar icon to the right of the year field.
Show Remote Scheduled - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.
OK - Click to continue
To find definitions for standard setup values, follow this link: Standard Setup Options.
Main
Column Headers
Student Name - Student's full name
SIDNO - Student's identification number
Grade - Student's grade of enrollment
Homeroom - Student's homeroom teacher's name
EDate - Student's entry date into the school
LDate - Student's leave date out of the school
School - Student's discipline school site number
Type - Student's type of suspension
Start - The first day the student will not be at school
Return - Date the student is allowed to return to the school
To find definitions of commonly used column headers, follow this link: Common Column Headers.
Instructions continued:
This program will provide two types of information on two different screens:
Unposted - Discipline records for suspensions (ISS or OSS) will be listed for which there are no non-attendance records in the attendance file. You can use this program to post these non-
attendance. Unposted screen, click the Post Attendance button to create the attendance record(s) that are missing.
Errors - Discipline records that are identified as having some sort of error such as absence record with incorrect absence code, no discipline record for absence code in attendance file,
student leave date before absentee record date or student entry date is after absentee record date. Errors screen, if there is a red D in the right column on the Errors screen, you
can click in the cell to delete the attendance record. After clicking in the red cell, you will get a confirmation popup. Respond appropriately; either Ok or Cancel.
Review the error description on the report to decide what needs to be changed in the discipline file. You cannot edit the discipline records here. You must correct these in the discipline
posting program.
Bottom
Setup - Click to go back to the Setup box.
Print - To find the print instructions, follow this link: Standard Print Options.
HELP - Click the Help button on the bottom of the page to view written instructions and/or videos.
