Enrollment Audit
Video How-to
Menu Location
On the left navigation panel, select Student Master > Lists > Enrollment Audit.
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on your security settings. You will be limited to your district only.
School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
Report Options - Each drop down will have the option to select Report or Don't Report for the following items:
Suspicious Birthdays - Birthdates that don't match with the grade level of the student.
Illegal Name Characters - Any character in their name other than the alphabet, apostrophe, or a hyphen.
Missing SSNS - Students with no SSNs on the Student Master.
Missing State ID - Students with missing state IDs.
OK - Click to continue.
To find definitions for standard setup values, follow this link: Standard Setup Options.
Main
Column Headers
SIDNO - Student's identification number.
Student Name - Student's full name.
SSN - Student's Social Security Number.
Gen - Student's gender.
Eth - Student's ethnicity.
Birth Date - Student's date of birth.
GD - Student's enrollment grade.
School - Student's school of enrollment.
District - Student's district of enrollment.
ECode - Student's entry code into school.
Entry Date - Student's entry date into school.
LCode - Student's leave code from school.
Leave Date - Student's leave date from school.
Error - Type of error.
- Examples: Error 33 - Missing Pre-K experience codes means that a Special Code of K 01-07 (which are experience codes), would need to be added to the student.
- Error 11 - Missing fund code Pre-K means that a Special Code of P 01-11 (which are funding codes), would need to be added to the student.
To find definitions of commonly used column headers, follow this link: Common Column Headers.
NOTE - The bottom section is a legend of the error codes.
Bottom
Setup - The user may change the settings previously selected for running the program.
Print - To find the print instructions, follow this link: Standard Print Options.
Help - Takes you to the Help website for written instructions and instructional videos.
Legend - Select this button to printout the legend error codes. Use the legend at the bottom of the screen to identify errors.
Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video
