Block Fast Loader

This method of scheduling is used when a group of students have the same schedule throughout the day.

We have a scheduling guide and a form below. We also have the video and written instructions below the guide and form.

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WebPams Block Scheduling Guide

A guide for schools that schedule by homeroom blocks. Typically, elementary schools use this process.

Block Scheduling Form

A simple form to help users list the sections associated with a homeroom block.

Block Fast Loader Overview Create, Delete and Change the Block Fast Loader

Video How-to

Block Fast Loader - Manual Scheduling video

How to use the Schedule button for scheduling students

After creating/editing blocks you are now ready to schedule students. You will need to decide whether you will use the manual method of scheduling or the automatic method.

Manual Scheduling Method You will need to have created the rosters of each homeroom group for a grade before beginning the scheduling of students in that grade. Follow the steps below to manually schedule students.

1. On the setup box select the grade of the students that you want to schedule. This will limit the list of students that will be displayed on the left side of the screen.
2. For students in the same homeroom, click the check box to the left of their name on the left side of the screen.
3. Select the homeroom teacher on the right side of the screen by clicking the check box to the left of the Blk number.
4. Click the Schedule button at the bottom of the screen.
5. A confirmation question will appear on the screen. If this is the correct block, grade, and homeroom teacher click Yes.
6. After the scheduling is complete the screen will refresh. The block number and the homeroom teacher name will be filled in on the left side of the screen.
7. Repeat the process for each homeroom group of students.

Automatic Scheduling Method There are four methods of Automatic scheduling in the Block Fast Loader. Each method will use all available blocks for each grade.

Alternating Student Scheduling--This method takes the alphabetical list of students and "deals" them out to each available block.

Sequential Student Scheduling--This method divides the students equally among the available homerooms. For example: 100 students divided among 4 homerooms would put 25 students into each homeroom. The first 25 will be assigned to the same homeroom; students 26-50 will be assigned to the next homeroom; etc.

Capability Student Scheduling--This method uses the GPA from the previous year of each student . The process will divide the students among the homerooms according to gender groups within ethnic groups within GPA groups. The system will schedule all students with an A first. Scheduling black females, white females, black males, white males, etc through all of the ethnic groups. It will then start with all students that have a B using each gender within each ethnic group. The process will continue until all GPA groups have been scheduled.

IOWA Test Scores Student Scheduling--This method requires IOWA test scores to be imported into WebPams. The scheduling process is similar to Capability scheduling. Groups of students are scheduled according to ethnic groups within gender groups withing an IOWA test score range.

Video How-to

Block Fast Loader-Alternate Scheduling video

To schedule students using Alternating Student Scheduling use the following steps.

1. All blocks for a grade level must be created before you can use this method.
2. On the setup box select the grade of the students that you want to schedule. This will limit the list of students that will be displayed on the left side of the screen.
3. Click the Action button at the top right. Select Alternating Student Scheduling.
4. A popup will appear cautioning you about scheduling students once grades and assignments have been posted.
5. Click Yes.
6. A popup will appear in which you must verify the Year, District and School. Select the Grade and whether to clear and replace block schedules or add blocks to existing schedules.
7. Click the start auto schedule button.
8. A final confirmation question will appear. Respond Yes if you want to continue with the scheduling process. Respond No if you do not want to continue to schedule students.
9. If the system finds sections that are no longer in the Master Schedule a message listing the missing sections will appear on the screen. Corrections need to be done using the Edit/Change an existing block instructions found in the instructions above. These missing sections have not been included on student schedules. Click OK.
10. When the scheduling is complete counts in the Block Fast Loader and in the Master Schedule Editor will be updated to reflect the new counts.
11. On the right side of the screen there will be a count of students in the homeroom. If you click on this number, you will get a list of students in the homeroom.
12. Clicking on the Block Number (BLK) will give the schedule maintenance screen. The schedule of courses can be edited from this window. If changes are made you will need to reschedule students in this particular block.

Video How-to

Block Fast Loader - Sequential Scheduling video

To schedule students using Sequential Student Scheduling use the following steps.

1. All blocks for a grade level must be created before you can use this method.
2. On the setup box select the grade of the students that you want to schedule. This will limit the list of students that will be displayed on the left side of the screen.
3. Click the Action button at the top right. Select Sequential Student Scheduling.
4. A popup will appear cautioning you about scheduling students once grades and assignments have been posted.
5. Click Yes.
6. A popup will appear in which you must verify the Year, District and School. Select the Grade and whether to clear and replace block schedules or add blocks to existing schedules.
7. Click the start auto schedule button.
8. A final confirmation question will appear. Respond Yes if you want to continue with the scheduling process. Respond No if you do not want to continue to schedule students.
9. If the system finds sections that are no longer in the Master Schedule a message listing the missing sections will appear on the screen. Corrections need to be done using the Edit/Change an existing block instructions found in the instructions above. These missing sections have not been included on student schedules. Click OK.
10. When the scheduling is complete counts in the Block Fast Loader and in the Master Schedule Editor will be updated to reflect the new counts.
11. On the right side of the screen there will be a count of students in the homeroom. If you click on this number, you will get a list of students in the homeroom.
12. Clicking on the Block Number (BLK) will give the schedule maintenance screen. The schedule of courses can be edited from this window. If changes are made you will need to reschedule students in this particular block.

Video How-to

Block Fast Loader - Capability Scheduling video

To schedule students using Capability Student Scheduling use the following steps.

1. All blocks for a grade level must be created before you can use this method.
2. On the setup box select the grade of the students that you want to schedule. This will limit the list of students that will be displayed on the left side of the screen.
3. Click the Action button at the top right. Select Capability Student Scheduling.
4. A popup will appear cautioning you about scheduling students once grades and assignments have been posted.
5. Click Yes.
6. A popup will appear in which you must verify the Year, District and School. Select the Grade and whether to clear and replace block schedules or add blocks to existing schedules.
7. Click the Display Cap Grid (display capability grid) button at the bottom of the screen.
8. A new screen will appear that has a capability grid on the left and the list of blocks for the specific grade level being scheduled on the right.
9. Select the blocks to be used by clicking the check box to the left of the block number.
10. Click the Start Auto Schedule button at the bottom of the screen.
11. A final confirmation question will appear. Respond Yes if you want to continue with the scheduling process. Respond No if you do not want to continue to schedule students.
12. If the system finds sections that are no longer in the Master Schedule a message listing the missing sections will appear on the screen. Corrections need to be done using the Edit/Change an existing block instructions found in the instructions above. These missing sections have not been included on student schedules. Click OK.
13. When the scheduling is complete counts in the Block Fast Loader and in the Master Schedule Editor will be updated to reflect the new counts.
14. On the right side of the screen there will be a count of students in the homeroom. If you click on this number, you will get a list of students in the homeroom.
15. Clicking on the Block Number (BLK) will give the schedule maintenance screen. The schedule of courses can be edited from this window. If changes are made you will need to reschedule students in this particular block.

Video How-to

Block Fast Loader - Iowa Test Score Student Scheduling video

To schedule students using IOWA Test Score Student Scheduling use the following steps.

1. All blocks for a grade level must be created before you can use this method.
2. On the setup box select the grade of the students that you want to schedule. This will limit the list of students that will be displayed on the left side of the screen.
3. Click the Action button at the top right. Select IOWA Test Score Student Scheduling.
4. A popup will appear cautioning you about scheduling students once grades and assignments have been posted.
5. Click Yes.
6. A popup will appear in which you must verify the Year, District and School. Select the Grade and whether to clear and replace block schedules or add blocks to existing schedules.
7. Select the testing range. The range is the grouping of IOWA percentiles from 0-100. The available ranges are set in percentile increments based on the value in this field. A selected score of 25 will give you four groups: 0-25, 26-50, 51-75, and 76-100. If you manually enter a score of 7, the lowest range will be 0-7 and the next upper range value will be 14 followed by 21, etc till the upper range is 100.
8. Click the Display State Scores Grid button at the bottom of the screen.
9. A final confirmation question will appear. Respond Yes if you want to continue with the scheduling process. Respond No if you do not want to continue to schedule students.
10. A new screen will appear that has an IOWA Test Score grid on the left and the list of blocks for the specific grade level being scheduled on the right.
11. Select the blocks to be used by clicking the check box to the left of the block number.
12. Click the Start Auto Schedule button at the bottom of the screen.
13. A final confirmation question will appear. Respond Yes if you want to continue with the scheduling process. Respond No if you do not want to continue to schedule students.
14. If the system finds sections that are no longer in the Master Schedule a message listing the missing sections will appear on the screen. Corrections need to be done using the Edit/Change an existing block instructions found in the instructions above. These missing sections have not been included on student schedules. Click OK.
15. When the scheduling is complete counts in the Block Fast Loader and in the Master Schedule Editor will be updated to reflect the new counts.
16. On the right side of the screen there will be a count of students in the homeroom. If you click on this number, you will get a list of students in the homeroom.
17. Clicking on the Block Number (BLK) will give the schedule maintenance screen. The schedule of courses can be edited from this window. If changes are made you will need to reschedule students in this particular block.

Video How-to

Block Fast Loader - Reschedule video

To reschedule/move scheduled students

If you want to move a student or group of students from one block to another block, then the block can be changed by using the following steps.

1. Click by the name of the student(s) that need to be moved. Each student selected must be moving to the same block.
2. Check off the block on the right of the screen to which you are moving this student or group of students.
3. Click the Schedule button at the bottom of the screen.
4. A popup will appear with a confirmation question. Click Yes if you want to proceed with the change. Click No if you do not want to proceed.
5. Aother popup will appear cautioning you about rescheduling students once grades and assignments have been posted.Click Yes.

If you realize after students have been scheduled that a change needs to be made to a block, then a reschedule process needs to be done.

1. Edit the block(s) according to the instructions above.
2. After editing the block(s) click the Action button at the top right and select Reschedule Blocks. A popup describing the rescheduling process will appear. Click OK.
3. Another popup will appear cautioning you about scheduling students once grades and assignments have been posted.Click Yes.
4. The list of blocks will appear on the screen. Select the blocks that have been changed by clicking the check box to the left of each block number. Or you can reschedule all blocks by clicking the Select All button at the bottom of the screen.
5. After making your selection, click the Schedule button at the bottom of the screen.
6. A confirmation question will appear. If you respond Yes, the students in the selected block(s) will be rescheduled. If you respond No, the question will disappear.