DMS Maps
This program will display a heat map based on options selected for Students. Attendance. Attendance Zone, Test Scores, Grades, GPA, Discipline. A heat map is a graphical representation of data where the individual values contained in a matrix are represented as colors. This map will show where the students are reside.
Security: For the security for DMS Maps, the user will need a category of SIS and the Program will be DMS Mapping - RW.
On the left navigation panel select System > Trends> DMS Maps.
NOTE - Upon entering the program, a map of the user`s district will be displayed based on the attendance zones drawn in the DMS System.
Using the rectangle at the top, select a populated (colored) area and a detail chart will pop up listing the students in this chosen area.
Map can be viewed in a street or satellite layout.
Top
Listed below are each of the Setup Options for each sub-menu.
The user will first select a sub-menu from the Options, drop down located in the top right corner of the page. Next, the user will set the criteria in the setup box. The results will display with heat spots. Each additional criteria set will result in a different color, starting with purple, then gold, then blue, then red, then aqua, then amber, then green, then fushia, then magenta, in that order.
To view a list of students in a specific area of heat spots, use the 
, located on the top of the screen, and then drawing a rectangle around the desired heat spots.
Once that has been done, a list of student will display.
Column Headers
Year - School year
School - Student's school of enrollment
Zone School - Current zone school based on attendance zone
Last Name - Student's last name
First Name - Student's first name
Middle Name - Student's middle name
Suffix - Student's generational suffix
SIDNO - Student ID number
Grade - Student Grade
Physical Address 1 - Student's physical address line 1
Physical Address 2 - Student's physical address line 2
Physical City - Student's physical city
Physical Zip - Student's physical zip
Record - Student record number
OOZ Codes - Out of zone code
To find definitions of commonly used column headers, follow this link: Common Column Headers.
iGear - The iGear in the Student List will show Student information, Attendance Discipline, Schedules, Grades, Print Transcript, Student Test Analysis, Communication and Points - if applicable, of the students.
Click on the student's name to access the iGEAR. For more information about the iGEAR follow this link: Using the iGear.
Students
Students will display heat spots representing dwelling population on the map based on the setup criteria and the student`s physical address.
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on your security settings. You will be limited to your district only.
School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
Gender- Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of Gender to select the desired gender to be included.
Ethnic - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in the field to the right of Ethnic to select the desired ethnic(s) to be included.
Special Codes- Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in the field to the right of Special Codes to select the desired special code(s) to view.
Program--Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.
Clubs - Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to select the desired club(s) to view.
Sports - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.
Entry Code - Student's entry code into the school that will display on the map.
Leave Code - Student's leave code from the school that will display on the map.
Bus - Select a bus(s) number to filter those students on the map.
Trans Codes - A description for the listings from 01-12 listing the codes for the corresponding numbers to display on the map.
OOZ Code - Leave the field blank if all OOZ Codes are to be included. Otherwise, click in the field to the right of OOZ to select the desired code to be included. Click OK to move back to the main setup screen.
Lunch Code - Select from LU1, LU2, LU3 or LU4 to filter by. Leave the field bland if not filtering by Lunch Codes.
Active Only - This choice will list only those students who are actively enrolled as of the date selected in the date field.
As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.
Special Ed
- All - Select to display all students.
- Sped Only - Select to display only sped students.
- Non Sped - Select to display only non sped students.
504
- All - Select to display all students.
- 504 Only - Select to display only 504 students.
- Non 504 - Select to display only non 504 students.
LEP
- All - Select to display all students.
- LEP Only - Select to display only LEP students.
- Non LEP - Select to display only non LEP students.
Radius - The radius of influence for each data point in pixels. this causes more points in the same vicinity, defined by pixels on the map, to overlap into the heat map.
Intensity - This intensity each data point carries in pixels. This causes the individual point to be brighter in the hear map overlay.
OK - Click to continue.
Clear - Click to clear out selection made.
Cancel - Click to close the setup box.
Attendance
Students will display heat spots representing dwelling population on the map based on the setup criteria based on Attendance.
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on your security settings. You will be limited to your district only.
School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
Attendance Code - The codes listed in this field will be skipped when counting the absences for the student.
Date From and Date To - Select the date(s) range for attendance.
Count>= - Select the day(s) absent.
Radius - The radius of influence for each data point in pixels. this causes more points in the same vicinity, defined by pixels on the map, to overlap into the heat map.
Intensity - This intensity each data point carries in pixels. This causes the individual point to be brighter in the hear map overlay.
OK - Click to continue.
Clear - Click to clear out selection made.
Cancel - Click to close the setup box.
Attendance Zone
A map of the user`s district will be displayed based on the Attendance Zones drawn in the DMS System.
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on your security settings. You will be limited to your district only.
School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
OK - Click to continue.
Clear - Click to clear out selection made.
Cancel - Click to close the setup box.
Test Scores
Students will display heat spots representing dwelling population on the map based on the setup criteria and the student`s Test Scores.
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on your security settings. You will be limited to your district only.
School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
Test Name - Select the test standardized test.
Test Section - Select a subject
Test Score - Select the performance level - alternate, excellent, exempt, fair, good, growth, needs improvement and pending.
Test From Date and Test To Date - Select the date(s) range for test.
Radius - The radius of influence for each data point in pixels. this causes more points in the same vicinity, defined by pixels on the map, to overlap into the heat map.
Intensity - This intensity each data point carries in pixels. This causes the individual point to be brighter in the hear map overlay.
OK - Click to continue.
Clear - Click to clear out selection made.
Cancel - Click to close the setup box.
Grades
Students will display heat spots representing dwelling population on the map based on the setup criteria and the student`s grades.
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on your security settings. You will be limited to your district only.
School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
Course Name - Select the correct course to filter the outcome.
Marking Period - Select the marking period.
Grade Earned - Select the grade earned by the student(s).
Radius - The radius of influence for each data point in pixels. this causes more points in the same vicinity, defined by pixels on the map, to overlap into the heat map.
Intensity - This intensity each data point carries in pixels. This causes the individual point to be brighter in the hear map overlay.
OK - Click to continue.
Clear - Click to clear out selection made.
Cancel - Click to close the setup box.
GPA
Students will display heat spots representing dwelling population on the map based on the setup criteria and the student`s GPA.
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on your security settings. You will be limited to your district only.
School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
Marking Period - This will specify for which Marking Period the user wants the GPA.
GPA Print Type - Select Alpha Basic, Alpha Loaded, Alpha Raw, Numeric Basic and Numeric Loader.
Cumulative GPA On - Choose which column of grades to use for averaging if the cumulative GPA is needed. Ex: Grading Periods, Semesters, or Finals
Minimum GPA - Filter out students with a lower GPA of your choosing, then type that GPA in the box.
Maximum GPA - Filter out students with a higher GPA of your choosing, then type that GPA in the box.
Radius - The radius of influence for each data point in pixels. this causes more points in the same vicinity, defined by pixels on the map, to overlap into the heat map.
Intensity - This intensity each data point carries in pixels. This causes the individual point to be brighter in the hear map overlay.
OK - Click to continue.
Clear - Click to clear out selection made.
Cancel - Click to close the setup box.
Discipline
Students will display heat spots representing dwelling population on the map based on the setup criteria and the student`s Discipline.
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on your security settings. You will be limited to your district only.
School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
Bus Referral - If the box is checked it will only display bus referrals. If the box is not checked it will display all referrals.
Incident Codes - Select the referral incident code(s).
Admin Actions - Select the admin action code(s).
Incident Count >= - Select the number of referrals a student has.
Radius - The radius of influence for each data point in pixels. this causes more points in the same vicinity, defined by pixels on the map, to overlap into the heat map.
Intensity - This intensity each data point carries in pixels. This causes the individual point to be brighter in the hear map overlay.
OK - Click to continue.
Clear - Click to clear out selection made.
Cancel - Click to close the setup box.
To find definitions for standard setup values, follow this link: Standard Setup Options.
Clear
This will clear the screen of previous selections.
