Entering Confidential, Site and Contract Information
Video
Entering Confidential, Site and Contract Information video
Under the Confidential tab, the top part of the page is PEP 100 information and the bottom part of the page is PEP 200 information.
Entry of Site/Contract and Confidential Information
- Click the Confidential tab at the bottom of the Human Resource Master screen.
- OR
- Click any one of the following three fields on the right side of the screen: Confidential, Site, or Contract.
- The next screen will have two sections: Confidential at the top and Site/Contract at the bottom.
- Information in the Site/Contract area is required for the employee to appear on employee lists in other components of the system.
- It is optional to enter the Confidential information at this time but will be needed for PEP submissions.
- Refer to the sections below related to the data elements for each of these sections.
- After entering data for one of these sections on its top blank line, click the save cell at the right end of the line.
- Repeat using the top blank line in the other section and click the save cell at the right end of the line.
Column Headers
Delete - To delete information
Year - Year
Years Count - Years count for salary
Sabbatical Status - Portion of school year in which sabbatical is being taken
PIP Salary Amount - Salary source from PIP participation
Total Salary Amount -
Salary Reduction -
Employee Type -
Contract Day Count -
Workday Minute Count
Tenure Status
Tenure Reason
Tenure Added
Tenure Lost
Demand Salary - Salary amount for demand pay
Performance Salary - Salary amount for performance pay
Site/Contract Information Data Elements
Column Headers
NOTE: Site/Contract information is required for an employee to appear on an employee list in other components of the system.
Year - four digit school session (ex. 2016, 2017, 2018, etc) Use the first year of the school year. Example: If the school year is 16/17, use 2016.
Site Code - This has to be a six digit site code (district number and the school number) where the employee is assigned.
Site Flag - The home site (school) of the employee needs to be Y (yes). If assigned to multiple schools (when using multiple rows for the same school year for each school), only one row can have the Y (yes) flag to show it as the home site and the other sites should have a N (no).
Alt Site - the site that is reported to the state; if field is blank, then the value in the "Site Code" is reported.
Emp Begin Date - first day of employment for current school year
Object Code - three digit code for position such as supervisor, teacher, clerical, etc
Object Description - Contract's object code description.
Function Code - four digit code for specific position such as principal, elementary teacher, secondary teacher, secretary, etc
Function Description - Contract's function code description.
Emp End Date - last day of employment for current school year
Annual Minutes Worked - actual minutes worked; the total must be less than or equal to the total of multiplying the Contract Day Count and Workday Minute Count (see below)
EX: Contract Day Count X Workday Minute Count = Annual Minutes Worked
Salary Amount 1 - amount of salary; can be total salary or can be partial salary (required additional salary amounts)
Fund Account Code 1 - account code for Salary Amount 1; required for each salary amount
Salary Type Code 1 - type code for Salary Amount 1; required for each salary amount
Salary Amount 2-5 - additional salary amounts as separated by financial office
Fund Account Code 2-5 - additional account codes as needed; must be a code for each salary amount
Salary Type Code 2-5 - additional type codes as needed; must be a code for each salary amount
Note - Total salary amounts must equal the Salary on the Confidential record
Confidential Information Data Elements
- NOTE: Confidential Information is required for PEP submission.
- Year - Four digit school session (ex. 2013)
- Years Count - Number of years experience for salary determination
- Sabbatical Status - Portion of school year in which sabbatical is being taken
- PIP Salary Amount - Salary source from PIP participation
- Demand Salary - Salary amount for demand pay
- Performance Salary - Salary amount for performance pay
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