Letter Log Report
Video How-to
Menu Location
On the left navigation panel, select Student Master > Letters > Letter Log Report.
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on your security settings. You will be limited to your district only.
School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
all schools in your district.
Arena - Click on the box to see options
Lett Name - Subject of letter
SIDNO - Student's identification number
Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,
click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
Gender - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in
the field to the right of Gender to select the desired gender to be included.
Ethnic - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click
in the field to the right of Ethnic to select the desired ethnic(s) to be included.
Show Remote Scheduled - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.
From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
Special Codes - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in
the field to the right of Special Codes to select the desired special code(s) to view.
Team - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the
right of Teams to select the desired Teams(s) to view.
Sped - Examples that limit information on the report include Show Sped Only, Non Sped, both (all).
Homeroom - The teacher who is assigned a group of students in addition to the regular classes that they teach. Leave blank if all homerooms are to be included into the report. Otherwise
click in the field to the right of Homeroom to select the desired homeroom(s) to view.
Counselor - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the
right of Counselor to select the desired counselor(s) to view.
Club - Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to
select the desired club(s) to view.
Sport - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.
OK - Click to continue
If you need instructions for setup values to be used, follow the link for Standard Setup Options.
A list of students will appear based on the settings of the setup box. The list will be of students who have had letters printed out for them.
By clicking on a student or highlighting all of a students records and clicking View Log, the letter or letters printed for the selected student will be shown.
Main
Column Headers
Sch - Site number of school of enrollment
Student Name - Student's full name
SIDNO - Student's identification number
Letter School - School described in letter
Letter Name - Name of letter
Letter Course - Course that was involved
Control - Letter Control
Letter Date - Date used in the letter
Arena - Letter category/choose from the list below:
AT - Attendance
DI - Discipline
EV - Event
GR - Grades
HE - Health
SB - SBLC/RTI
SE - Special Education
ST - Student (for general purpose use)
Creator -User who created the log
Create Time - Date and time the log was created
Modifier - User who changed the log
Modified Time - Date and time the log was changed
Delete - Delete this letter from the letter log
To find definitions of commonly used column headers, follow this link: Common Column Headers.
Bottom
Setup - The user may change the settings previously selected for running the program.
View Log - Replicate the letters that were printed in the selected logs
Print LOG - To find the print instructions, follow this link: Standard Print Options.
Help - Takes you to the Help website for written instructions and instructional videos
