Event Tracking

This program will help track early at risk students.

On the left, click on SBLC. Under SBLC, click on the arrow to the left of the word List. Click on EDIT Tracking that appears under List.

Setup Box Options

To find definitions for standard setup values, follow this link: Standard Setup Options.

For other set up values not listed in the standard set up list:

• Stats At Risk Points Limit: Defaults to 0, this my be changed by clicking in the cell and deleted 0 and type the number for the report.
• Limit Students by Points: Defaults to an empty square to not limit students by points. The user may check the box to limit students by points.
• Show Students with Points>: Cell defaults to blank. User must type a minimum point(s) in the cell.

Student Master

Click on Student Master button and a "Student Master Options" box populates.

• Include: Check the box if the user wants the "Percent", "Threshold Points" and "Older Student Years" to be used in the calculations of the at risk points. Then the user must fill in the blanks to fit their needs for the report.
• Percent - Set this to what you want the percent of these Student Master options to be used to calculate the at risk points.
• Threshold Points - Include students with the student points greater than this value in the at risk points calculations.
• Older Student Years - Years added to the student's grade to constitute older student.
• Set Weights: Click on Set Weights and a pick box appears with weight options. A weight may be set by the user in the Weight Options categories. It must total 100%.

Click OK to move back to the original setup box.

Discipline

Click on Discipline button and a "Discipline Options" box populates.

• Include: Check the box if the user wants the "Percent", "Year to Date" Referrals and/or "Period to Date" Referrals to be used in the calculations of the at risk points. Then the user must fill in the blanks to fit their needs for the report.
• Percent: Set this to what you want the percent of these Discipline options to be used to calculate the at risk points.
• Year To Date:
  • From: Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
  • To: Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
  • #Referrals >: Include students with referrals greater than this chosen value for the Year to Date values in the at risk points calculation.
• Period To Date:
  • From: Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
  • To: Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
  • #Referrals >: Include students with referrals greater than this chosen value for the Period to Date values in the at risk points calculation.

Click OK to move back to the original setup box.

Attendance

Click on Attendance button and a "Attendance Options" box populates.

• Include: Check the box if the user wants the "Percent", "Skip", "Year to Date" and/or "Period to Date" to be used in the calculations of the at risk points. Then the user must fill in the blanks to fit their needs for the report.
• Percent: Set this to what you want the percent of these Attendance options to be used to calculate the at risk points.
• Skip - Choose attendance codes to skip.
• Year To Date:
  • From: Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
  • To: Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
  • #Transactions>: Include students with transactions greater than this chosen value for the Year to Date values in the at risk points calculation.
• Period To Date:
  • From: Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
  • To: Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
  • #Transactions >: Include students with transactions greater than this chosen value for the Period to Date values in the at risk points calculation.

Click OK to move back to the original setup box.

Grades

Click on Grades button and a "Grade Options" box populates.

• Include: Check the box if the user wants the "Marking Period", "Percent", "GPA Less Than" and/or "GPA Points Down" to be used in the calculations of the at risk points. Then the user must fill in the blanks to fit their needs for the report.
• Percent: Set this to what you want the percent of these Grades options to be used to calculate the at risk points.
• GPA Less Than - Include students with GPA less than this chosen value in the at risk points calculation.
• GPA Points Down - Include students with GPA points down greater than this chosen value in the at risk points calculation.

Click OK to move back to the original setup box.

SBLC

Click on SBLC button and a "Counseling Options" box populates.

• Include: Check the box if the user wants the "Percent", "Year to Date" Referrals and/or "Period to Date" Referrals to be used in the calculations of the at risk points. Then the user must fill in the blanks to fit their needs for the report.
• Percent: Set this to what you want the percent of these SBLC options to be used to calculate the at risk points.
• Year To Date:
  • From: Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
  • To: Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
  • #Referrals >: Include students with referrals greater than this chosen value for the Year to Date values in the at risk points calculation.
• Period To Date:
  • From: Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
  • To: Defaults to today`s date. This may be changed by clicking on the down arrows or by clicking on the calendar to the right of the row.
  • #Referrals >: Include students with referrals greater than this chosen value for the Period to Date values in the at risk points calculation.

Click OK to move back to the original setup box.

Click the OK to advance to the next screen to view the report.

Column Headers

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Print Options

To find the print instructions, follow this link: Standard Print Options.

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