Master Schedule Editor

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Revision as of 10:43, 5 January 2013 by Egadmin (talk | contribs)
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How-to

  1. Log into WebPams
  2. On the left, click on "Scheduling"
  3. Under "Entry", select "Master Schedule Editor"
  4. On the setup box
    • Select the desired "Year"
    • "District" and "School" should be defaulted based on security
    • Below "Master Schedule To Edit", choose whether to "Edit Original Master Schedule" or to "Edit October Master Schedule"
      1. "Edit Original Master Schedule" is the live working Master Schedule the system is using
      2. "Edit October Master Schedule" is a copy of the Original Master Schedule on October 2 at 12:01 a.m. used in October 1 LEADS State Reporting
    • Below "Master Schedule Grade and Period Range", select the desired grade level and class periods of the sections to view. Leave the fields blank to view all
    • Below "Load Count Coloring":
      1. Check the box next to "Set blue if scheduled <" if it is desired that the fields C1 - C4 be blue when the count of students is less that the number set in this field
      2. Check the box next to "Set red if scheduled is > max" if it is desired that the fields C1 - C4 be red when the count of students is greater than the max count set for the class
    • For "Default Sort Order", select the preferred order of the Master Schedule from the options. Either "Sort teacher/periods/course" or "Sort teacher/semesters/period/course"
    • For "Update Block Scheduling System", select "Yes - Validate Changes" to get a message when a section has been modified that effects a section in a block in the Block Faster Loader. Select "No - Do Not Validate Changes" to not receive a message
    • For "Course List Function":
      1. Leave the box to the left of "Include Obs Courses in Pick List" unchecked to exclude obsolete courses from the courses pick list
      2. In the "Course Grade(s)" Select the desired grade level of the courses to view in the course pick list
    • For "Load Count Roster Function":
      1. Check "Active Only" if only active students are desired when getting a roster of students for a section by clicking on the counts in C1 - C4 fields
      2. Select the desired date of when students would have been active if "Active Only" is checked
    • Click "OK"


Adding A New Section

  1. Click in the top blank cell below the heading "STAFF" above the first teacher
    • Select the teacher from the Employee Listing
  2. Click in the top blank cell below the heading "PD". Select the period the course will be taught from the pick list then "OK"
  3. Click in the top blank cell below the heading "COURSE NAME". Select the Course Name from the Course Selection by scrolling down the list or using the keyboard and clicking
  4. Section numbers are automatically generated upon saving the record
  5. Click “Save New” at the bottom of the screen
  6. “Copy Saved Record” will appear upon clicking save. Change the number of copies to save for that teacher if the class is being taught more than the class period initially being created. Click "OK"


Changing Of Existing Items

Most items in the Master Schedule Editor can be changed simply by clicking on the existing item and clicking on the desired replacement

Note: When changing items in the Master Schedule Editor, warning/verification boxes will appear. Read each box carefully and answer appropriately
Note: When changing a teacher's name, one of the questions is "Do you wish to replace all of Teacher A's records with Teacher B?". If Teacher B is taking over all of Teacher A's classes, then click "Yes". If only one or some of the classes are being taken over by Teacher B, then click "No"


Remote Classes

For the Offering School

  1. Locate the section to be offered to other school's students
  2. On the row of the section, locate the column labeled "REM". Check the box in the column "REM" on the row of the section to offer to other school's students

For the Sending School

  1. At the bottom of the Master Schedule Editor, click the "Remote" button
  2. Another screen will appear. On the left are the schools offering courses. Place a check next to the desired school
  3. A list of courses the school selected is offering to other schools will appear on the right. Check the section(s) needed
  4. Click the "Import" button at the bottom of the screen
  5. If this is the correct section, Click "Yes" to the question verifying the import
  6. Repeat, steps 1 - 5 if other sections from other schools need to be imported, otherwise, click "Close" to return to the Master Schedule Editor


Dual Enrollment

  1. To begin, all Dual Enrollment courses must be unique in name and have an Honor code of "D" in the course catalog
  2. Add the course to the Master Schedule Editor, see "Adding A New Section" or "Changing Of Existing Items"
  3. Once the new Dual Enrollment course is in the Master Schedule Editor, locate that course and then scroll to the right to find the columns "C HRS" and "PSEC SITE"
  4. For "C HRS", enter the number of college hours the student will earn once the course is completed with a passing grade
    • Note: If the Course Catalog has the Dual Enrollment course set for two semesters, but is only scheduled for one semester in the Master Schedule Editor, then the number of college hours entered into the "C HRS" field will be halved once rolled over to the Transcript
  5. For "PSEC SITE", click in the field and select the college/post secondary site the college hours apply to
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