Elementary Transcript

These instructions provide an overview of the Elementary Transcripts along with instructions on printing a single transcript or multiple transcripts.

Getting Started

Select Transcripts from the left of the screen. Select Lists, then select Elementary Transcripts.

Setup Box Options

To find definitions for standard setup values, follow this link: Standard Setup Options.

For other set up values not listed in the standard set up list:

• Transcript Years-Click in the cell to select school years to report grades.
• Transcript Order-Select the radio button to arrange reporting grades in the school year order or the transcript order.
• Source-This option is to select the grades source to use. Click in the radio button for the selection.
• Show Grading Periods-This option is for including grading periods and is only available if source is set for grades.
• Print SSN -This option gives the uses the ability to either to include SSN or not to include the SSN.
• Grade Display-This gives the user the option to choose Both(Alpha and Numeric), Alpha or Numeric by selecting the corresponding radio button.
• Report Options-Gives the following options:

• Absentee History-Gives the user the option to show or not to show the Absentee History.
• Discipline History-Gives the user the option to show or not to show the Discipline History.
• Report Years-Click in this cell to select the years for the Absentee History and Discipline History
• Skip Absence Codes-This option is only for the Absentee History. By clicking in the cell the user can select certain Absentee codes to be excluded from the Transcript.

Click the OK to advance to the next page.

Additional Buttons on the Elementary Transcript

NOTE: Select the buttons at the top of the workstation, a popup will appear briefly and will remain on the window as long as the mouse continues to point at the button. To get the window to stay on the screen, do a left mouse click while pointing at the button.

SPED: The button will be different colors based on the type of SPED student and/or status of services.

Blue: Special Ed Record.

Yellow: Eval or IEP has expired.

Red: Active Eval or IEP.

Gray: Speech only serivces.

Purple: Gifted/Talented student.

504: Button will be Red if there is 504 information on this student.

LEP: Button will be Red if the student has been identified as Limited English Proficient.

Health: Button will be Red if there is a health plan for this student.

Action Button-Click the Action button to bring up the iGear. The iGear will give the standard information that is shown throughout the program.

Column Headers

To find definitions of commonly used column headers, follow this link: Common Column Headers.

For other columns not listed in the common column list:

• Teacher-Identifies the teacher for the course.
• Course-Course listed for the year that it was taken by the student
• Sch-School location of the student when the course was taken.
• P1 thru P8-Identifies the grading periods for the courses that the student received a grade.
• E1 and E2-Identifies the exam grades for each semester
• S1 and S2-Identifies the semester grades
• Final'-Final grade for the course
• Year-School year earned
• Honor-Shows the honor code for the courses if it was identified in the Course Catalog
• Group-Transcript group code
• S-Code-State Course number

Printing a Single Student's Transcript

1. Find the student whose transcript needs to be printed using the Find button at the bottom of the screen.
2. Click the Print Single button to get a print preview will appear.
3. Click the print button at the top.

Printing Multiple Students' Transcripts

1. Printing transcripts for multiple students does not require a student transcript to be displayed on the screen.
2. In Elementary Transcript, click the Print Multiple button to get the print setup box. You can select different limitations in this setup box from the original workstation setup box.
3. The group of students whose transcripts are to be printed can be restricted based on the following fields: Grade, School clubs, Program Codes, Special Codes, School sports, Team Codes, Counselor, and All students or Sped only, Non Sped, 504 only or Non 504.
   • For each of these fields identify any restrictions by clicking the field and checking the check box for the group of students desired. Leave the field blank if there are no restrictions.
4. Select Order By: Last Name, Grade, Homeroom, Counselor, Advisor
5. Select Students to Print: Leave the field blank if you want to print all transcripts based on your selections above. To print a small group of transcripts click in the field and check off the names of students whose transcripts you want to print.
6. Click the Print button at the bottom of the setup box. A print preview will appear.