Honor Roll

Overview

These instructions will show you how to create an Honor Roll List for a grading period, a Cumulative Honor Roll, or a list of students who have made the specified Honor Rolls for the specified grading periods.

Number 1 Rule for Running the Honor Roll 1. Update the GPA’s!

Navigating to the Honor Roll • Select Grades from the program list on the left. • Open up Lists. • Click on Honor Roll. • The Honor Roll Setup Box will be displayed on the screen.

IMAGE HR_Fig_1_ Setup_Box.png | Figure 1: Initial Setup Box

Completing the Honor Roll Setup Box • Year: Select the school year from the drop-down list. • District: This information is based on your permissions and cannot be changed. • School: Select the school from the drop-down list. Only one school can be selected. • Grade: Select the grade(s) you want to include on the list. • Order to List: Select the order you want the students listed from the list box. o Alpha by Honor Roll Title: The students will be listed by the Honor Roll Title (Highest First) and then alphabetically by student within the list. o Grade by Honor Roll Title: The students will be listed by Grade Level from lowest to highest and then alphabetically by student within each grade level. o Homeroom by Honor Roll Title: The students will be listed by Honor Roll Title (Highest First), then Homeroom Teacher listed alphabetically within each Honor Roll Title, and then the students listed alphabetically grouped under each Homeroom Teacher. • Special Codes: This list can be limited by Special Codes. If Special Codes are selected from the drop-down list, only those student will be listed on the Honor Roll. (Examples might be Core 4 or Basic Core) • Exclude Special Codes: The Honor Roll list can also be limited by selecting Special Codes from the drop-down list. Any students with the selected codes will not be included on the list. • Show SPED/Non-SPED/Both: These choices are mutually exclusive. o SPED: If SPED is selected, then only Special Education students will be included on the Honor Roll list. o Non-SPED: If Non-SpEd is selected, then only Regular Education students will be included on the Honor Roll List. o Both: If Both is selected, then both Special Education and Regular Education students will be included on the Honor Roll list. • Exclude SPED Codes: Special Education codes can be selected from a drop-down list. Any students with the selected codes will not be included on the Honor Roll list. • When all the selections are completed, click the Next button to continue the Marking Period setup box.

Completing the Marking Period Setup Box The Setup box displayed for the Marking Periods will depend on the way the school is structured in the Sponsor Site. Possibilities are listed below: • Standard 9-Weeks: The school year is broken up into four (4) 9-week marking periods. The first semester is made up of the marking period 1 and marking period 2. The second semester is made up of marking period 3 and marking period 4. • Standard 6-Weeks: The school year is broken up into six (6) 6-week marking periods. The first semester is made up of the marking period 1, marking period 2, and marking period 3. The second semester is made up of marking period 4, marking period 5, and marking period 6. • 4x4: The school year is broken up into four 9-week marking periods. Each marking period is equivalent to one (1) semester. Marking period 1 and marking period 2 will be the same as an entire year and the student can usually earn four (4) credits. Marking period 3 and marking period 4 will be the same as an entire year and the student can usually earn four (4) credits. • 4.5: The “4.5” school is the same as the 4x4 school except that each 9-week “semester” is further broken down into two (2) 4.5 week marking periods. Therefore, the 4.5 school will have a total of eight (8) marking periods. • Note: It is not unusual for the Marking Period setup box to have two of the above types. As an example, the figure below is a combination of the Standard 9-Weeks for grades Pre K through 08 and the 4.5 schedule for grades 09 through 12.

INSERT IMAGE HR_MP_Setup_4.5_And_9-wk.png | Figure 2: 9 Weeks and 4.5 Setup Box

Deciding Which Honor Roll to Run • Single Marking Period: Generates the Honor Roll for the specific Marking Period selected. • Multiple Marking Periods: If multiple marking periods are selected, then a student must have made that Honor Roll or a higher Honor Roll for each of the selected Marking Periods in order to be listed for the specified Honor Roll. o As an example, a school wants to run the honor roll using marking periods 1, 2, and 3 for a 6-week school. The highest honor roll is the Principal’s Honor Roll and the next highest is the A Honor Roll. In order for a student to be listed on the Principal’s Honor Roll, the student would have to be listed on the Principal’s Honor Roll for all three of the marking periods. If the student was on either the Principal’s or the A Honor Roll for each of the marking periods, the student would be listed on the A Honor Roll. If the student did not make either honor roll for any of the marking periods, the student will not be listed on either honor roll. • Semester – Detail: The individual grades for each marking period will be used to determine the eligibility for the Honor Roll. • Semester – Semester: The semester grades will be used to determine the eligibility for the Honor Roll. • Final – Detail: The individual marking period grades will be used to determine the eligibility for the Honor Roll. • Final – Semester: The semester grades will be used to determine the eligibility for the Honor Roll. • Final – Final: The final grades will be used to determine the eligibility for the Honor Roll. • Cumulative (4x4 and 4.5) – Semester: This will be a cumulative honor roll for the entire school year. In this case the semester grades will be used to determine the eligibility for the Honor Roll. • Cumulative (4x4 and 4.5) – Final: This will be a cumulative honor roll for the entire school year. In this case the final grades will be used to determine the eligibility for the Honor Roll.

Final Honor Roll Setup