Elementary Transcript

These instructions provide an overview of the Elementary Transcripts along with instructions on Printing a single transcript or multiple transcripts.

Getting Started

1. Select Lists from the list of program areas on the left of the screen.
2. Select Elementary Transcripts and the setup box will appear.

Setup Box Options

1. Verify Year, District, and School. These default values are based on your security settings.
2. Transcript Years-Click in the cell to select school years to report grades.
3. Transcript Order-Select the radio button to arrange

reporting grades in the school year order or the transcript order.

1. Source-This option is to select the grades source to use. Click in the radio button for the selection.
2. Show Grading Periods-This option is for including grading periods and is only available if source is set for grades.
3. Print SSN -This option gives the uses the ability to either to include SSN or not to include the SSN.
4. Grade Display-This gives the user the option to choose Both(Alpha and Numeric), Alpha or Numeric by selecting the corresponding radio button.
5. Report Options-Gives the following options:

Absentee History-Gives the user the option to show or not to show the Absentee History.

Discipline History-Gives the user the option to show or not to show the Discipline History.

Report Years-Click in this cell to select the years for the Absentee History and Discipline History

Skip Absence Codes-This option is only for the Absentee History. By clicking in the cell the user can select certain Absentee codes to be excluded from the Transcript.

OK-Click OK to begin the program.

Identifying Headers

1. SPED-If the student is SPED or has received Special Services the button will have a color. If the button is white the student is a regular student. (If the button has a color, click the mouse on the button to see the information located in the button-(The definition of the colors will be located at the bottom of the screen)
2. 504-If the student is 504 the button will have a be red. If the button is white the student is a regular student. (If the button is red, click on it to see the 504 information for the student)
3. LEP-If the student is LEP the button will have a be red. If the button is white the student is a regular student. (If the button is red, click on it to see the LEP information for the student)
4. Health-If the HEALTH button is red the student has a Health Plan. If the button is white the student has no Health Plan. (If the button is red, click on it to see the Health information for the student)

Header Definitions

1. Teacher-Identifies the teacher for the course.
2. Course-Course listed for the year that it was taken by the student
3. Sch-School location of the student when the course was taken.
4. P1 thru P8-Identifies the grading periods for the courses that the student received a grade.
5. E1 and E2-Identifies the exam grades for each semester
6. S1 and S2-Identifies the semester grades
7. Final-Final grade for the course
8. Year-School year earned
9. Honor-Shows the honor code for the courses if it was identified in the Course Catalog
10. Group-Transcript group code
11. S-Code-State Course number