Flex Card Template Editor

Video

Flex Card - Flex Card Template Editor video

How-to

1. On the left, the click on Grades
2. Under Entry, select Flex Card Template Editor
3. On the setup box
   • Select the desired Year
   • District and School should be defaulted based on your security settings
   • Select the desired grade level for which to build a Flex Card
4. Click Ok
5. In the Report Card Title, enter the name of the district or school or whatever desired
6. In the Report Sub Card Title, enter the name of the card
7. Page(s) gives the choice of a one page or two page report card
   • If One page is selected, then only three section tabs appear at the bottom of the window
   • If Two page is selected, then seven section tabs appear at the bottom of the window
8. The Legend field is an optional text field.
9. Enter the Performance Scale for this section. For all values to display on the Two Page card, enter the values on one line separated by a comma.
10. In the Section Title area, enter the desired name of the current tab.
11. Enter the Allowed Values separated by a comma that you want to allow teachers to input as grades for this section.
12. In the area below the header labeled Description, enter the name of the desired gradable task
    • To allow teachers to see what is taught in which grading period in flex card grade entry, the box under the specific Grading Period (i.e. GP1, GP2, etc) will need to be checked.
    • The check box at the top of each Grading Period column is a select all feature.
13. Repeat steps nine and ten for tabs two and three.
14. On tab four and five, additional features will become available.
    • Description Check Box - This will add a check box next to whatever text is entered.
    • Shades - A color can be selected for that row to distinguish sections.
15. On tab six and seven, different features are available.
    • Hide Section will hide the tabs from view.
    • Show Comments will display a tab to enter personal comments for each grading period.
16. At the bottom of the page are several buttons:
    • Print Preview will preview what the Flex Card will look like once printed.
    • Clear Tab will clear all the contents from the tab currently displayed.
    • Clear All will clear all the contents from all the tabs.
    • Load Default will load all the example data that can be edited.
    • Load Saved will load all data from the last time the save button was clicked.
    • Copy Template will copy an existing flex card template. See instructions below on how to create a copy.

To create a copy of an existing template

NOTE You can not create a copy of an existing template from within one school year to the same year. This process was created to copy from one year to a different year (usually the following year). Also, this feature will only copy the bottom portion of the template. The top (yellow) portion is the same in every year depending on the last time it was changed and saved. It is not year specific.

1. The source template (the one to be copied) needs to be displayed on the screen.
2. Be sure on the setup box of the template editor that the source template year is correct.
3. Click the Copy Template button at the bottom right of the screen.
4. A new popup will appear.
   • The Year To will default to the current year so change to the year you want to copy to.
   • Verify School To. The default values will be based on your security settings.
   • Choose the "GradeTo".
   • If Team Codes are to be used, choose the "Team To" if teams are being used.
   • Click OK to complete the copy process.
5. If a template currently exists you will be given a warning:

Selecting Yes will permanently overwrite the existing template with the new template.

Selecting No will stop the copy process.

Upon choosing yes, you will get a verification that the "template copied" to that year.