Difference between revisions of "Daily Absentee List"
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'''Select Custom Codes to Display''' - Click inside the box and choose Custom Codes to display on the report. | '''Select Custom Codes to Display''' - Click inside the box and choose Custom Codes to display on the report. | ||
| − | ''' | + | ==='''Add Announcement'''===: |
in the announcement to view on the report. This will only be available on the report when '''Detail Report''' is selected. | in the announcement to view on the report. This will only be available on the report when '''Detail Report''' is selected. | ||
Revision as of 14:25, 1 November 2023
This report is a listing of student(s) absences by day. Based on the filters in the setup box, the report will adjust the count and percentage to the group of students selected.
- Note that when comparing attendance reports, the Daily Absentee List looks at F and H days only to calculate the average daily attendance percentage. The Average Daily Attendance report uses F, H, and O to calculate the average daily attendance percentage.
Video
Menu Location
Attendance > reports > Daily Absentee List
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on the user’s security settings. The user will be limited to their district only.
School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
Grades - Leave the field blank if all grade levels are to be included. Otherwise, choose the desired grade(s).
Homeroom - Leave blank if all homerooms are to be included into the report. Otherwise, choose the desired homeroom(s).
Order to Lists:
- Alpha Order - Select this to put the list in alpha order.
- Grade Order - Select this to put the list in order by grade level.
- Homeroom Order - Select this to put the list in order by homeroom. If Print Break on Homeroom is selected the Order to List will default to Homeroom Order.
- 1st Hour Order - Select this to put the list in order by 1st period teacher, alpha by teacher's last name.
Programs - Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.
Team - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the right of Teams to select the desired Teams(s) to view.
Clubs - Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to select the desired club(s) to view.
Sports - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.
Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code(s).
Custom Codes - Select the custom codes created in the Custom Code Management to filter the student list.
From Date - Select the start date for the report.
To Date - Select the end date of the report.
Sped:
All - Select to view all students.
Sped Only - Select to view only Sped students.
Non Sped - Select to view only non Sped students.
504:
All - Select this to show all students.
504 Only - Select this to show 504 only students.
Non 504 - Select this to show Non 504 students.
LEP:
All - Select this to show all students.
LEP Only - Select this to show LEP only students.
Non LEP - Select this to show Non LEP students.
Show Remote:
None - Select to see no remote students.
Only - Select to see only remote students.
All - Select to see all students.
Detail Report - Select to see a detail view of the report.
Summary Report - Select to see a summary view of the report.
Include Summary - Select to see a summary view with the detailed report. This will only be highlighted when Detail Report is selected.
Print Period Days - Select to print period days on the report.
Print Break on Homeroom - Select to create a print break based on the Homeroom Order only.
Print YTD Days - Select to print YTD days on the report.
Skip Reason - Select to skip reasons not to display on the report.
Skip Code - Select to skip codes not display on the report.
Check In After - Select to see student's that checked in after a specific time.
Check Out After - Select to see student's that checked out after a specific time.
Programs as Absent - When this is checked, click in the field to choose program codes. This will display students as Absent who have the program codes chosen for the dates that fall between the From and To dates of the setup box. This is only for the Detailed Report , not the Summary Report .
Show Only:
Active - Select to see all active student's.
Full Day - Select to see student's will a full day of absence.
Tardies - Select to see which student's have tardies.
Skips - Select to see which student's have skipped class.
Printing Options:
Day Range - Select to see a date range between 0 to 999 on the report. This will only be highlighted when Summary Report has been selected.
Equal Days - Select to see days equal to what number has been placed in each field on the report. This will only be highlighted when Summary Report has been selected.
Policy - Select to see the district policy on the report. When selecting this, a policy letter will print out as well as the attendance letter. This will only be highlighted when
Summary Report has been selected.
History - Select to see the history of attendance on the report. This will only be highlighted when Summary Report has been selected.
Phone # - Select to see the phone number on the report. This will only be highlighted when Detail Report has been selected. NOTE that the phone number will not show up on the Print Servlet popup window, but will print on the actual print out.
Homeroom - Select to see the homeroom on the report. This will only be highlighted when Detail Report has been selected.
Unexcused - Select to see unexcused on the report. When checking Unexcused while using Detail Report, a column of unexcused days will be included in the printout. This will also include (OSS) Out Of School suspensions but (ISS) In School Suspensions cannot be included as it is considered a `P` and not a `U`. This will only be highlighted when Detail Report has been selected.
HLT Code - Check this box to include health code and description on printout.
Legend - Select to see the legend on the report. This will only be highlighted when Detail Report has been selected.
Show Special and Custom Codes on Report - This box must be checked for the special and custom codes to show on report.
Do Not Print Previously Printed Letters - This will un-check the students who have previously had a letter printed for the desired letter name while all students who have not had a letter printed will have a check mark to be printed.
Select Special Codes to Display - Click inside the box and choose Special Codes to display on the report.
Select Custom Codes to Display - Click inside the box and choose Custom Codes to display on the report.
===Add Announcement===:
in the announcement to view on the report. This will only be available on the report when Detail Report is selected.
Column - Leave blank to include all columns. Click to obtain a pick list of columns that can be selected to view on the report.
Report - The user can click in this box to select a report that was previously created.
OK - Click to continue.
To find definitions for standard setup values, follow this link: Standard Setup Options.
Letters
NOTE - Letters are set up in Letter Maintenance.
The Letters Options window is divided into two areas: Letters and Policy Statement. In each area, are three selection boxes labeled with the grades levels each box represents. Grades 1-3, 4-
8, and 9-12. Click in the selection box in the area and grade range desired.
After clicking in the selection box a list of letters or policies will appear.
Select the appropriate letter and click OK to continue or Preview to preview the selected letter.
After all desired letters and/or policies have been selected.
OK - Click to continue.
Preview - Click to preview the selected letter
Email
To send the report, check the box Use Email to send the report.
To send the report using the Central Office email address, check the box Central Office.
In the To field, type in the employees email address to send the report or click on Teacher Email located at the bottom of the popup box to get a list of teacher email addresses to choose from. Then, click OK in the Teacher Email box.
In the From field, type in the email address of the person sending the report.
OK - Click to continue.
Main
Column Headers
Name - Student's name.
SIDNO - Student Identification Number.
SASID - Student's State Identification Number.
GD - Student's grade of enrollment.
Ethnic - Student's ethnicity. This column only shows when using the Detail Report option and not the Summary Report option.
Gender - Student's gender. This column only shows when using the Detail Report option and not the Summary Report option.
Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.
Custom Codes - Select the custom codes created in the Custom Codes Management to filter the student list.
Team - Leave blank if all teams are to be included into the report. Otherwise, choose the desired team.
Class - Student's class period.
Homeroom - Student's homeroom class.
Date - The date the student is absent, check in or check out.
OTIM - Student's check out time.
OCOD - Student's check out code.
ITIM - Student's check in time.
ICOD - Student's check in code.
HLT - Health code.
DrCd - Doctors note code.
DrDate - Doctor's note posted date.
F, H, O, U, S, E, ND, OP - F - Full, H - Half, O - Other, S - Suspended, E - Excused, ND - Natural Disaster, OP - Days absent using Other (O) reasons or Present (P)
Out Reason - Student's check out reason.
In Reason - Student's check in reason.
HLT Description - Health code description.
Dr Reason - Doctor's note code reason.
PTD Absent - Total number of days absent for the date span.
YTD Absent - Total number of days absent for the school year.
Phone - Student's main home phone number.
To find definitions of commonly used column headers, follow this link: Common Column Headers.
Bottom Main
Date Span - The From and To Date as chosen on the set up box.
Total Students - Total students enrolled in school.
Total Absent - Total number of students absent.
Students Present - Total number of students present.
Present Percent - Percentage of students present.
Absence Percent - Percentage of students absent.
Bottom
Setup - Click to go back to the Setup box.
Print Form - Click to print form.
Print Table - Print or Save the table.
Help - Click to view written instructions and/or videos.
Save - Click save first and a box will appear to name the report. Then click to save the report.
Report - The user can click in this box to select a report that was previously created.
