Print Class Rosters

The Print Class Rosters program will allow a user to print the class roster(s) for one teacher, a small group of teachers, or all teachers. There is a select teacher function or an all teachers function.

Video

Print Class Rosters video

Getting Started

1. Select Scheduling on the left side of the screen.
2. Select Lists.
3. Select Print Class Rosters
4. The Setup Box will appear on the screen.

Setup Options

1. Verify Year, District, and School. These default values are based on your security settings.
2. Select Grade(s). Limiting the grade(s) to be printed via the Setup Box will display all grades on the next screen but will print rosters for the selected grade(s) only. If you leave the Grade field blank all grade levels will be included.
3. The As-of-Date will default to the current day. Use the calendar icon at the right of the date field to change the calendar date or click on the individual pieces of the date fields to change the date.
4. Checking the Print by Homeroom check box will give a class roster for each homeroom teacher for each teacher selected.
5. Select Show either Select Teacher Function or All Teachers Function. The Select Teacher Function requires the selection of individual teacher(s) on the next screen.
6. Select Show either All, Remote Only, or Non Remote. This will print class rosters based on whether or not they are remote classes.
7. Select Show either All, Sped Only, or Non Sped. This option will print rosters with All students, Special Ed students only, or Non Sped (Regular ed) students only.
8. Select Show either All, 504 Only, or Non 504. This option will print rosters with All students, 504 students only, or Non 504 students only.
9. Click OK to move to the next screen.

Definitions of Column Headers

1. Teacher--name of teacher of the class
2. Id--identification number of the teacher
3. Course--name of the course
4. Gd--grade of the course according to the master schedule
5. Section--section of the course according to the master schedule
6. Pd--period in which course is being taught
7. Rm--room number when course is being taught
8. S1-S4--indicator whether or not the course is taught in a specific semester(s)
9. G1-G4--count (load) of students scheduled to the course
10. Sch--school where the course is being taught
11. Dist--district where the course is being taught
12. Rem--if class is a remote this field will have a Y, otherwise, the field will be blank

Purpose of Buttons and Check Boxes at the Bottom of the Screen

1. Reset--removes all check boxes
2. All--select all check boxes
3. S1-S4 check boxes--semester(s) for which you need to print rosters
4. Pd 1-Pd 8 check boxes--class period(s) for which you need to print rosters
5. Oth check box--class period(s) other than periods 1-8
6. Setup button--returns to the setup box to change selected classes
7. Print Form button--prints the rosters for the selected classes
8. Print Table button--prints the table

Printing Rosters for a Teacher or Group of Teachers for a Single Period or Multiple Periods

1. Scroll to the teacher(s) whose class rosters are needed.
2. To select the teacher, click the check box to the left of the teacher's name for each period for which rosters are needed.
3. Select the semester at the bottom of the screen. If you select more than one semester, you will get a roster for each semester selected.
4. Selection of the period(s) at the bottom of the screen is not necessary.
5. However, if you do select a period at the bottom of the screen, only that period will be printed.
6. NOTE: there is no need to select the period(s) at the bottom of the screen.
7. To print this report, click the Print Form button.

1. Click the print button at the bottom of the screen. A popup will appear with a set of document print options--PDF, XLS, CSV, HTML. Click the print button on this popup and a print preview window will appear.
2. To get the print icon on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons. Click the print icon at the right end of this rectangle. Another print preview will appear; click the print button at the top left to print the report. Close the print preview.

Printing Rosters for One or More Periods for ALL Teachers

1. Click the ALL button at the bottom of the screen.
2. All check boxes by the teacher names, the semesters, and the class periods will be checked.
3. Unselect the semester(s) for which you do not need rosters.
4. Unselect the period(s) for which you do not need rosters.
5. To print this report, click the Print Form button.

1. Click the print button at the bottom of the screen. A popup will appear with a set of document print options--PDF, XLS, CSV, HTML. Click the print button on this popup and a print preview window will appear.
2. To get the print icon on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons. Click the print icon at the right end of this rectangle. Another print preview will appear; click the print button at the top left to print the report. Close the print preview.

Exporting Rosters Using the 'Export' Button

1. Click on the Export Roster button at the bottom of the screen.
2. A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.
3. Select CSV and click the Print button. Due to the variety of Excel versions, XLS is not recommended.
4. A file name will appear below the list of options. This name can be edited. Do not include an extension; it is already found outside the name field.
5. Click the print button and the file will be downloaded to your computer. Depending on the operating system the file can be accessed from the screen or from the downloads folder on your computer.
6. Find the file and save it/move it to the location desired.

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