Difference between revisions of "Photo File Creator"

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#'''If the guardian's last name is not blank, then show the guardian's name and email address.'''
 
#'''If the guardian's last name is not blank, then show the guardian's name and email address.'''
 
#'''If the guardian's last name is blank and the mother's last name is not blank, then show the mother's name and email address.
 
#'''If the guardian's last name is blank and the mother's last name is not blank, then show the mother's name and email address.
#'''If Lastly, if the guardian and mother's last name are both blank, then show the father's name and email address.
+
#'''Lastly, if the guardian and mother's last name are both blank, then show the father's name and email address.
  
 
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].

Revision as of 06:48, 9 May 2022

This program will create a csv file for the photographer in advance of the picture taking sessions. The file will help the photographer create photos that import into JCampus for students.

Note - Do not use Excel to open or save the file created from this utility. Excel will trim off the leading zero on a student's ID and cause problems for the photographer.

Menu Location

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On the left navigation panel, select Student Master > Interfaces > Photo File Creator.


Setup Options

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Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Semester - To select all semesters leave the field blank or click in the field and select the check box at the top of the list of semesters; to select one or more semesters click in the field and select the desired semester(s) from the popup list.

Transcript Group - Click in the box and make a selection.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Photofilecreatormain.png

Column Headers

Sch - School site number.

SIDNO - Student's identification number.

Last Name - Student's last name.

First Name - Student's first name.

Homeroom - Student's homeroom teacher's name.

GD - Student's grade of enrollment.

Period - Student's class period based on the Transcript Group from the setup box or blank if no Transcript Group selected.

Teacher - Student's course teacher based on the Transcript Group from the setup box or the homeroom teacher if no Transcript Group was selected.

Course - Course based on the Transcript Group from the setup box or blank if no Transcript Group is selected.

Gender - Gender of student.

Parent Name - Student's parent/guardian name.

Parent Email - Student's parent/guardian email.

  1. If the guardian's last name is not blank, then show the guardian's name and email address.
  2. If the guardian's last name is blank and the mother's last name is not blank, then show the mother's name and email address.
  3. Lastly, if the guardian and mother's last name are both blank, then show the father's name and email address.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

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Print - This will allow the user to print the report.

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Setup - Click to go back to the Setup box.

Help - Click to view written instructions and/or videos.

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Photo File - Export of Student Information for Photography Companies.

Note - Do not use Excel to open or save the file created from this utility. Excel will trim off the leading zero on a student's ID and cause problems for the photographer.




Student Master Main Page


JCampus Main Page

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