Screening Test Entry

This program will provide teachers a way to enter K-3 Literacy screenings and DRDP based on their roster/homeroom.

Also note that Screening Tests can also be entered through Test Score Editor and Test Score Import.

Menu Location

Teachers can find the program on their main menu and in Classroom under Reports > Rosters > Screening Test Entry.

or

Teachers do need security settings for this program in User Management.

Setup Options

Teachers can enter Dibles Next, STEEP and STEP Literacy Assessments. The Kindergartner DRDP evaluation can also be entered.

Main

Column Headers

School - School of enrollment.

Last Name - Student's last name.

First Name - Student's first name.

SIDNO - Student's school identification number.

DOB - Student's date of birth.

Homeroom - Student's homeroom teacher.

Entry Code - Student's entry code into the school.

Entry Date - Student's entry date.

Leave Code - Student's leave code.

Leave Date - Student's leave date.

Delete - To delete any information on this student.

Test - Test administration name.

Test Date - Test administration date. The Test Date is not editable and will default August 1st of the given session year.

Type - Test type can be: 1. Dibels Next, 2. Steep, 3. Step, 4. Dibels 8.

Score - 0-999

Exception - Exception can be: 1 - Student not assessed due to extenuating medical reasons or 5 - Student has a documentated signature disability and was assessed with an approved alternate assessment.

Alt Assess Reason - Reason can be: 1. Hearing disabled. 2. Visually disabled. 3. Verbally disabled.

How-to

For the test name LA Literacy Screener, the grade level is limited to Grade 00-03 only so it will automatically default in the Filters area. Also, the Type column allows the user to select the literacy types of Dibels Next, Steep, or Step.

The teacher can quickly tab through and enter the scores for a student. LA Literacy Screener allows 3 numeric digits in each field.

The teachers do not need to choose an Exception unless there is a reason the students are not taking the screening.

When a student does not have any scores, then user must choose one of the following Exception code choices:

• 1 - Student enrolled/present less than 10 days
• 5- Assessed with alternate assessment

These Are Now Obsolete

• 2 - Not a first time kindergartner - no longer used
• 3 - Student assessed in another LEA
• 4 - Student assessed with TSGOLD - no longer used
• 6 - COVID19
• 7 - School Closure (no distanced learning occurring)

The Alt Assess Reason reason can be:

• 1. Hearing disabled.
• 2. Visually disabled
• 3. Verbally disabled

You can find the Literacy screening in the Test Score System as LA Literacy Screener. You can Enter data for this test in the Test Score Editor. You can import a CSV file through the Test Score Import. The Import is a CSV file with the following columns:

idno, type, score, exception

sidno - escholarID or local sidno type - 1 Dibles Next, 2 STEEP, 3 STEP score - 0-99 exception - null (blank), 1 Student enrolled/present less than 10 days, 3 Student assessed in another LEA

Example: (student with score) 1234567,1,99, (student with excep) 1234568,1, ,3

The Import LA Literacy Screener 2021 is a CSV file with the following columns:

sidno, type, score, exception, alt assess reason, virtual

sidno - escholarID or local sidno

type - 1 = ACADIENCE READING (formerly DIBELS NEXT), 2 = STEEP, 3 = STEP, 4 = DIBELS 8

score - 0-99

exception - null (blank), 1 = Student enrolled/present less than 10 days, 3 = Student assessed in another LEA, 5 = Assessed with alternate assessment, 6 = COVID19 7 = School Closure (no distanced learning occurring)

alt assess reason - null (blank), 1=01 Hearing Disabled, 2=02 Visually Disabled, 3=03 Verbally Disabled

virtual - Y,N

Example: (student with score) 3457969434,1,99,,,N (student with score virtual) 1829593714,1,99,,,Y (student with excep) 9412866941,1,,3,,N (student with excep virtual) 9412866941,1,,3,,Y

For the test name DRDP, the grade level is limited to Grade 00 only so it will automatically default in the Filters area.

The teacher can quickly tab through and enter the scores for a student. (e.g. Select the first value then tab + 6 + tab would save a score of 6 in the next column). DRDP allows only for scores of 1-6 in each field.

The teachers do not need to choose an Exception unless there is a reason the students are not taking the screening.

When a student does not have any scores, then user must choose one of the following Exception code choices:

• 1 - Student enrolled/present less than 10 days
• 2. - Not a first time kindergartner
• 3 - Student assessed in another LEA
• 4. - Student accessed with TS GOLD

NOTE: If your district uses TS GOLD for your Kindergartner assessment instead of DRDP, the state is not collecting those scores. You will have two check boxes on the SIS build to denote it and not submit DRDP fields.

• Include 141 records - Include the Literacy Screening and DRDP Assessment record
• District uses Gold K Assessment - The district uses Gold K assessment so the program sends exception code 4 for DRDP on the 141 record.

You can find the "DRDP" screen in the Test Score System as "DRDP". You can Enter data for this test in the Test Score Editor. You can import a CSV file through the Test Score Import. The Import is a CSV file with the following columns:

district, site code, school, last name, first name, sidno, iep placement, atl-reg 1, atl-reg 2, atl-reg 3, atl-reg 4, sed 1, sed 2, sed 3, sed 4, lld1, lld2, lld3, lld4, lld5, lld6, lld7, lld8, lld9, lld10, cog-math 2, cog-math 3, cog-math 4, cog-math 6, pd 1, pd 2, pd 3, pd 4

district, site code, school, last name, first name - Are not used. Just need blanks with commas. sidno - escholarID or local sidno iep placement - Not used. Just need blank with comma. all the test columns (atl-reg1 through pd4) are values 1-6

Example: , , , , ,1234567890, ,6,6,6,6,6,6,6,6,6,6,6,6,6,6,6,6,6,6,6,6,6,6,6,6,6,6

Bottom

Setup - Click to go back to the Setup box.

Print PDF - Click the Print button at the bottom of the screen and print servlet window will appear. Click the printer icon at the top right and another print servlet will appear. Click the print button at the top left to print the report.

Export - To find the print instructions, follow this link: Standard Print Options.

HELP - Click to view written instructions and/or videos.

iGear - Highlight a student on the list and choose iGear.

Q&A

Q - A teacher began entering student scores, and after entering them all, she is unable to see them. She said that she did not see a “Save,” but is wondering what she is going wrong.

A - The report will default Aug 1st. When setting the dates to 08/01/2020 thru 08/31/2020, the scores do show. Also, make sure the user posts the Test Type.

Q - When inputting 3rd grade Dibels 8 - Maze adjusted scores, we are getting an error for all scores that have decimals.

A - The scores should not have a decimal for what is reported to the state.

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