P-EBT Tracker

This program will determine if students qualify for P-EBT Hybrid or Virtual status per month.

Menu

On the left navigation panel, select Student Master > Lists > P-EBT Tracker.

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to the user's district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code. For Administrators, each school has to be run separately. (700 does not mean all schools like it does in Student Master)

Custom Codes to use as Hybrid - Click inside the box to choose "Custom Codes" from the list.

Custom Codes to use as Virtual - Click inside the box to choose "Custom Codes" from the list.

Special Codes to use as Hybrid - Click inside the box to choose "Special Codes" from the list.

Special Codes to use as Virtual - Click inside the box to choose "Special Codes" from the list.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Show SSN on Report - Check this box to show SSN on report.

Show Last 4 SSN - Check this box to show only the last 4 numbers of SSN.

Do Not Show SSN - Check this box to not show SSN.

Physical Address When No Mailing Address - Use physical address for mailing address when no mailing exists.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Column Headers

S. No - Total number of rows in table.

First Name - Student's first name.

Middle Name - Student's middle name.

Last Name - Student's last name.

Date of Birth - Student's date of birth.

Student SSN - Student's Social Security Number.

Gender - Student's gender.

Parish Code - Student's district of residence.

Mailing Address Line 1 - Student's mailing address line 1.

Mailing Address Line 2 - Student's mailing address line 2.

Mailing City - Student's mailing address city.

Mailing State - Student's mailing address state.

Mailing Zip Code - Student's mailing address zip code.

Residential Address Line 1 - Student's physical address line 1.

Residential Address Line 2 - Student's physical address line 2.

Local Student ID - Student's identification number.

State Student ID - Student's state assigned identification number.

Site Name - Name of school.

Method of Instruction - Method of instruction (Hybrid or Virtual).

Month Enrolled (Benefit Month) - Month enrolled (Month Benefit Received).

Reason for Qualification - Reason (Compilation of why the student qualified for the month).

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Export - Prints without the 'Reason for Qualification' column.

Help - Click to view written instructions and/or videos.

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