Difference between revisions of "LA UID Mass Import File"
| Line 3: | Line 3: | ||
Here is the complete process: | Here is the complete process: | ||
| − | Adding Staff IDs to JCampus: | + | #Adding Staff IDs to JCampus: |
| − | Use the .txt file (not the Excel file) in the FTP site from LDOE as it should be in the 3.0 format and have staff unique IDs in the file. | + | #Use the .txt file (not the Excel file) in the FTP site from LDOE as it should be in the 3.0 format and have staff unique IDs in the file. |
| − | Import | + | #Import the escholar 3.0 formatted text file (not xls) using the Required Reporting> Import > LA UID Mass Import FIle. |
| + | #The program knows the difference between the student and staff files. | ||
| + | #Check off "Only With UID Staff " for the first export, work errors and for the next export use "Only No UID Staff." | ||
Revision as of 07:36, 25 August 2020
This program will import the UID file created by eScholar for students AND teachers (staff). Always send a full file at the beginning of the year.
Here is the complete process:
- Adding Staff IDs to JCampus:
- Use the .txt file (not the Excel file) in the FTP site from LDOE as it should be in the 3.0 format and have staff unique IDs in the file.
- Import the escholar 3.0 formatted text file (not xls) using the Required Reporting> Import > LA UID Mass Import FIle.
- The program knows the difference between the student and staff files.
- Check off "Only With UID Staff " for the first export, work errors and for the next export use "Only No UID Staff."
- The LA Student UID Mass Export File or LA Staff UID Mass Export File will build a file and then the user will send it to eScholar.
- Then the user would get that file back from eScholar which now has the student's SASIDs or the teacher's UIDs added to the file.
- Import that file back into our system by using the LA UID Mass Import File.
Menu Location
On the left navigation panel select Required Reporting > Import > LA UID Mass Import File.
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on the user’s security settings. The user will be limited to their district only.
File - Choose the file. The name of the file will display in the field.
Click OK to begin importing the UID's.
To find definitions for standard setup values, follow this link: Standard Setup Options.
Column Headers
Last Name - Last name of the student
First name - First name of the student
Middle Name - Middle name of the student
Suffix - Student suffix title
Sidno - Student identification number
State ID - Student`s new Unique Identification Number (UID)
To find definitions of commonly used column headers, follow this link: Common Column Headers.
Bottom
Setup - Click to go back to the Setup box.
Print - This will allow the user to print the report.
HELP - Click to view written instructions and/or videos.
