Difference between revisions of "SIS Error Help"
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− | ''' ''' | + | ''' 304 Invalid Calendar Code''' |
{| | {| | ||
− | | '''Cause:''' || | + | | '''Cause:''' ||An Enrollment/Exit Record (040) contains an invalid Calendar Code for the LEA. |
|- | |- | ||
− | | '''Solution:''' || | + | | '''Solution:''' ||Verify the Calendar Code exists in the School Calendar System for the LEA and the particular site at which the student is enrolled. |
|} | |} | ||
− | ''' ''' | + | ''' 310 Invalid Entry Date''' |
{| | {| | ||
− | | '''Cause:''' || | + | | '''Cause:''' ||An Enrollment/Exit Record 040) contains an invalid Entry Date. |
|- | |- | ||
− | | '''Solution:''' || | + | | '''Solution:''' ||An Enrollment/Exit Record (040) contains an invalid Entry Date. Verify the Entry Date.is correct for this student (i.e., Month > 0 and < 13, Day > 0 and < the maximum number of days in the month entered, and Year > 1900). |
|} | |} | ||
Revision as of 13:59, 23 December 2019
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Solution: |
001-99
001, 002 Student Profile ADD or UPDATE not allowed
Cause: | Function is restricted by administrative settings. |
Solution: | You cannot ADD OR UPDATE a student at this time. |
003, 004, 005 Enrollment Add, Update, or Delete not allowed
Cause: | Function is restricted by administrative settings. |
Solution: | You cannot ADD, UPDATE or DELETE an enrollment for a student at this time. |
009, 010 Class Schedule ADD or DELETE not allowed
Cause: | Function is restricted by administrative settings. |
Solution: | You cannot ADD or DELETE Class Schedules at this time. |
011, 012, 13 Address ADD, UPDATE or DELETE not allowed
Cause: | Function is restricted by administrative settings. |
Solution: | You cannot ADD, UPDATE or DELETE student address data at this time. |
014, 015, 016 504 Student ADD, UPDATE or DELETE not allowed
Cause: | Function is restricted by administrative settings. |
Solution: | You cannot ADD, UPDATE or DELETE 504 student data at this time. |
017, 018, 019 Event ADD, UPDATE or DELETE not allowed
Cause: | Function is restricted by administrative settings. |
Solution: | You cannot ADD, UPDATE or DELETE Event data at this time. |
020, 021, 022 Perpetrator ADD, UPDATE or DELETE not allowed
Cause: | Function is restricted by administrative settings. |
Solution: | You cannot ADD, UPDATE or DELETE Perpetrator data at this time. |
023, 024, 025 Action ADD, UPDATE or DELETE not allowed
Cause: | Function is restricted by administrative settings. |
Solution: | You cannot ADD, UPDATE or DELETE Actions and Interventions data at this time. |
026, 027, 028 Victim ADD, UPDATE or DELETE not allowed
Cause: | Function is restricted by administrative settings. |
Solution: | You cannot ADD, UPDATE or DELETE Victim data at this time. |
032 Student secure ID not reassigned
Cause: | Reassignment did not pass validation against eScholar. |
Solution: | The PII in eScholar and SIS do not match for the LASIDs you are trying to reassign. |
033, 034, 035 K3 Assessment ADD, UPDATE or DELETE not allowed
Cause: | Function is restricted by administrative settings. |
Solution: | You cannot ADD, UPDATE or DELETE K‐3 Assessment data at this time. |
100-199
100 Invalid record length
Cause: | One or more records in the upload file are not the correct length. |
Solution: | Verify and correct the record layouts within the upload file. Beginning 2015‐16, ensures the record conforms to the non‐PII format. |
- A row in the file is missing a few characters causing the record to be an incorrect length.
101 Invalid Record Type
Cause: | A record in the upload file contains an invalid Record Type Code. |
Solution: | For each record type within the upload file, verify and correct the Record Type Code. |
102 Invalid System Indicator
Cause: | A record in the upload file contains an invalid System Indicator code. |
Solution: | For each record type within the upload file, verify the System Indicator is "SIS",then correct and resubmit as necessary. |
103 Invalid LEA Code
Cause: | A record in the upload file contains an invalid three‐digit LEA code. |
Solution: | Verify and correct the three digit LEA code. |
- Check "Use SIS School for Reporting" on the setup box for LA SIS Export File for students that have been assigned a SIS School.
104 Invalid School Session Year
Cause: | A record in the upload file contains an invalid School Session. |
Solution: | Verify the School Session is expressed in two valid, consecutive years (Example: 20152016), then, correct and then resubmit as necessary. |
U01-U99
U01 Invalid Secure ID
Cause: | An attempt was made to process a student’s record that contained an invalid LASID. |
Solution: | Verify a valid 10‐digit numeric Louisiana Secure Id (LASID) has been entered and exists for the student in the eScholar Louisiana Secure ID system. |
U02 Secure ID does not exist
Cause: | For the LEA and/or Site Code, an attempt was made to submit record(s) for a student who has not been assigned a LASID. |
Solution: | For the LEA and Site Code, ensure the student has been submitted and assigned a LASID by the eScholar Louisiana Secure ID system. |
- Send student file back through eScholar.
U03 Student’s First Name not matched
Cause: | An attempt was made to process a student’s record with a Partial First Name that does not match the student’s Partial First Name in the eScholar Louisiana Secure ID System. |
Solution: | Verify the student’s Partial First Name is the same as submitted to the eScholar Louisiana Secure ID system. |
U04 Student’s Last Name not matched
Cause: | An attempt was made to process a student’s record with a Partial Last Name that does not match the student’s Partial Last Name in the eScholar Louisiana Secure ID System. |
Solution: | Verify the student's Partial Last Name is the same as submitted to the eScholar Louisiana Secure ID system. |
U05 Student’s Local ID not matched
Cause: | An attempt was made to process a student’s record with a Local ID that does not match the student’s Local ID in the eScholar Louisiana Secure ID System. |
Solution: | Verify the student's Local ID is the same as submitted to the eScholar Louisiana Secure ID system. |
U06 Student’s Day of Birth not matched
Cause: | An attempt was made to process a student’s record which contained a Day of Birth that does not match the student’s Day of Birth in the eScholar Louisiana Secure ID System. |
Solution: | Verify the student’s Day of Birth is valid and is the same as submitted to the eScholar Louisiana Secure ID system. |
U07 Student’s Ethnicity not matched
Cause: | An attempt was made to process a student’s record that contained an Ethnic Code that does not match the student’s Ethnic Code in the eScholar Louisiana Secure ID System. |
Solution: | Verify the student’s Ethnic Code is correct and is the same as submitted to the eScholar Louisiana Secure ID System. |
U08 Student’s Gender not matched
Cause: | An attempt was made to process a student’s record that contained a Sex Code that does not match the student’s gender in the eScholar Louisiana Secure ID System. |
Solution: | Verify the student’s Sex Code is correct and is the same as submitted for the student to the eScholar Louisiana Secure ID System. |
U09 Residing Parish of Student’s Address not matched
Cause: | An attempt was made to process a student’s record that contained a Residing Parish that does not match the student’s Residing Parish in the eScholar Louisiana Secure ID System. |
Solution: | Verify the student’s 2‐digit Residing Parish is correct and is the same as submitted for the student to the eScholar Louisiana Secure ID System. |
U10 Zip code of Student’s Address not matched
Cause: | An attempt was made to process a student’s record that contained a Zip Code that does not match the student’s Zip Code in the eScholar Louisiana Secure ID System. |
Solution: | Verify the student’s 5‐digit Zip Code is correct and is the same as submitted for the student to the eScholar Louisiana Secure ID System. |
U11 Retired Secure ID (please use Active ID xxxxxxxxxx)
Cause: | An attempt was made to process a student’s record that contained a retired LASID. |
Solution: | Verify an active 10‐digit numeric Louisiana Secure Id (LASID) has been entered. |
U13 No eScholar submission found for current year
Cause: | An attempt was made to process a student’s record that was not submitted by the LEA in the current school year. |
Solution: | Submit the student in eScholar in this school year. |
200 Secure ID exists for another student in LEA
Cause: | Upload: More than one Demographic Record (010) using the same LASID was found in your upload file. Online: The Secure ID (LASID) already exists in eScholar Louisiana Secure ID System. |
Solution: | Verify the student’s LASID is correct. |
200-299
201 Another student with same Reassign Secure ID exists
Cause: | Online: The LASID already exists in the eScholar Louisiana Secure ID System. |
Solution: | Verify the student’s LASID is correct. |
212 Reassign Secure ID equal to Secure ID
Cause: | Online: The LASID and the Reassignment LASID contain the same number. |
Solution: | Verify the student’s LASID is correct. |
213 Matching Secure ID required for Matching Sponsor
Cause: | Matching Sponsor cannot be entered without Matching ID |
Solution: | Enter a valid LASID in Matching ID field. |
214 Matching Sponsor required for Matching Secure ID
Cause: | ONLINE: An attempt was made to enter Matching LASID without a Matching Sponsor |
Solution: | Enter a valid LEA Code in Matching Sponsor field. |
216 Matching Secure ID equal to Secure ID
Cause: | ONLINE: An attempt was made to enter a Matching LASID that equals the LASID. |
Solution: | Verify the Matching LASID and reenter. |
217 Matching Sponsor cannot be your own
Cause: | An attempt was made to enter a matching Sponsor Code that equals your own Sponsor Code |
Solution: | Verify the Matching Sponsor Code and reenter |
220 Invalid Partial Last Name
Cause: | First 3 characters of student’s Last name are required. |
Solution: | Verify the student’s Partial Last Name and resubmit as necessary |
221 Invalid Partial First Name
Cause: | First character of student’s First name is required. |
Solution: | Verify the student’s correct Partial First Name and resubmit as necessary |
240 Invalid Day of Birth
Cause: | Must be a valid day and month combination |
Solution: | Verify the student’s correct Day of Birth and resubmit as necessary |
250 Invalid Sex Code
Cause: | A Demographic Record (010)contained an invalid value in the Sex Code field |
Solution: | Verify and correct the student’s Sex Code (“Y” or “N”). |
261 Only ‘Y’ or ‘N’ is acceptable for Ethnicity/Race.
Cause: | A Demographic Record (010) contained an invalid value in the Ethnicity/Race Flag field. |
Solution: | Verify and correct the student’s Ethnicity/Race Flag (“Y” or “N”). |
262 At least one Ethnicity/Race Flag must be a ‘Y’
Cause: | A Demographic Record (010) does not contain a “y” in at least one of the Ethnicity/Race Flag fields. |
Solution: | Verify and correct the student’s Ethnicity/Race Flag At least one of the fields must contain a ‘Y’ |
266 Invalid Birth Country
Cause: | A Demographic Record (010) contained an invalid Country of Birth Code. |
Solution: | Verify and correct the student’s Country of Birth Code. |
268 First Entry Date into U.S. is missing
Cause: | A Demographic Record (010) contained an invalid First Entry Into U.S date since the student’s Country of birth is not “US”. |
Solution: | Verify and submit the student’s First Entry Into U.S. date if not a naturally born U.S. citizen or change student’s country of birth code to “US” NOTE: When not in use, this field must be filled with spaces (not zeros). |
- Fill in the country and date of entry to the Country Entry on the Student Master.
269 First Entry Date into U.S. not allowed
Cause: | A Demographic Record (010) contained the student’s Country of Birth as “US”. If born in U.S., then, a First Entry Date is not allowed. |
Solution: | Verify and correct the student’s Country of Birth. |
270 First Entry Date into U.S. > Entry Date
Cause: | A Demographic Record (010) contained the student’s First Entry Date in US after the enrollment date. |
Solution: | Verify and correct the student’s First Entry Date. |
300-399
300 No Enrollments for Student Secure ID
Cause: | No Enrollment Record (040)was transmitted for the LASID indicated, but there was a Demographic Record(010) and/or Discipline Record(s) included. |
Solution: | Add the student's Enrollment/Exit Record (040) and resubmit the entire upload file. Each student must have one Demographic (010) and at least one Enrollment/Exit Record (040). |
302 Overlapping Enrollments
Cause: | An attempt was made to process an Enrollment/Exit Record (040) with two active Enrollment records; that is, the student appears to be actively enrolled in more than one school at the same time. |
Solution: | Verify the correct entry and exit dates for each Enrollment/Exit Record (040) and then resubmit as necessary. Note: Entry date of record with overlapping date will be displayed in error message. |
303 Calendar Code required
Cause: | An Enrollment/Exit Record (040) contains a blank Calendar Code. |
Solution: | Verify and correct Calendar Code for the student. |
304 Invalid Calendar Code
Cause: | An Enrollment/Exit Record (040) contains an invalid Calendar Code for the LEA. |
Solution: | Verify the Calendar Code exists in the School Calendar System for the LEA and the particular site at which the student is enrolled. |
310 Invalid Entry Date
Cause: | An Enrollment/Exit Record 040) contains an invalid Entry Date. |
Solution: | An Enrollment/Exit Record (040) contains an invalid Entry Date. Verify the Entry Date.is correct for this student (i.e., Month > 0 and < 13, Day > 0 and < the maximum number of days in the month entered, and Year > 1900). |
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