Vision/Hearing Loader

Getting Started

1. On the left navigation panel of WebPams, click Health, then Loaders, then Hearing/Vision Loader.

Setup Options

1. The Year and District should default to current year and user`s district.
2. School: Select the desired school. and the school needed for the report
3. Grade: Select grade level(s) of students. This selection can be left blank if choosing students by homeroom or class.
4. Screened On: Date of the screening. Normally is defaulted to current date, but can be changed by clicking the drop down date fields or by clicking on the calendar icon on the far right.
5. Nurse: Name of nurse saving records. Defaults to the nurse associated with the login.
6. Roster Type: Select either Homeroom or Class.
   • Select Homeroom to pull a listing of students in a teacher’s homeroom.
   • Select Class to pull a listing of students by class roster.
7. Home Room: If Roster Type of Homeroom was selected, click in this cell.
   • A list of homerooms will appear. Select the desired homeroom.
8. Class: If Roster Type of Class was selected, click in this cell.
   • A list of classes will appear. Browse or Search the listing, then click on the row of the class of students needed.
   • To search the listing by Teacher, click on the column header for Teacher, then type in the Search field.
   • To search the listing by Course (Class), click on the column header for Course, then type in the Search field.
9. Blank Form: If selected, the student listing will show blank fields for the screening results.
   • This is often used when a paper listing of students is desired. Failures are noted by hand, and then the results are put into the loader at a later time.
10. Screening Type: Select Hearing to show fields associated with Hearing screening only. Select Vision to show fields associated with Vision screening only. Select Both to show fields associated with both kinds of screenings.
11. Click the OK button to begin the program.

Setting the Defaults

Before Saving data to students, the user should set the Defaults for the Vision/Hearing display. This is normally done only once. These settings will be used for any future use of the loader.

1. On the Vision/Hearing Loader screen, click the Defaults button located at the lower left of the screen.
2. Go through each field and select the default result that will be posted for students.
   • Note: If a field is not used, choose “N Not Tested”.
3. Click the Finished button.
4. The listing of students will be refreshed with the Defaults values now appearing in each cell for each student.
5. In the future, if needed, the Defaults can be changed.
6. Defaults are associated with the Nurse’s login. One nurse can have different Defaults than another Nurse.

Working with the Vision/Hearing Loader

1. On screen will be a listing of students with Defaults filled in each cell.
2. Vision columns are shaded green. Hearing columns are shaded blue.
   • TIP: To make the screen display more columns, “hide” the navigation panel by clicking on the little arrow on the separator bar as shown below.
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3. Column headers are listed across the top of the page. Hover over the column header to see a tool tip describing the column.
4. Students who are absent on the Screening Date from the Setup options will have “Not Tested” automatically displayed across all data cells in the row.
5. As students are tested, if the default results apply to the student, then no change is needed.
6. If a student has results that are different than the default, click in the cell and select the desired result.
7. If any kind of “Fail” result is selected, the Nurse will see a Suspected Condition box appear as shown below.
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   • Select at least one Condition Type.
   • Select a Referral Type.
   • Click on Referral Reason. A listing of Diagnosis Conditions-Codes will appear. Browse the listing and select the most appropriate. If using the Medicaid system, this Diagnosis code will be used for Medicaid billing.
   • Click OK to return to the Vision / Hearing Loader screen.
   • The student will now have a “Fail” result showing, as well as data in the SC V (Suspected Condition Vision) or SC H (Suspected Condition Hearing) cell.
8. Comments can be entered in the CommentsV (Comments for Vision) or CommentsH (Comments for Hearing) fields.
9. When done posting any Fail results or variations from the Defaults, click the Save button.
10. The screening results will be stored in each student’s History–Vision tab Link Here or History–Hearing tab Link Here of the Health System Link here.

Buttons on the Bottom of the Page

1. Setup: Click to make desired selections for running the program, such as change the school or homeroom.
2. Save: Saves the data on the table to each student’s Health-Vision or Health-Hearing tabs.
3. Defaults: user may set all columns to Not Tested before the start of testing
4. Print Table: Click to obtain Print options. A popup will appear with a set of document print options--PDF, XLS, CSV, HTML. Click the Print button on this popup and a print preview window will appear.
   • If the Print icon is not visible: Hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons. Click the Print icon at the right end of this rectangle. Another print preview will appear; click the Print button. Close the print preview when done.
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