Load Student Course Requests

Load Student Course Request for Auto Scheduling.

Video

Load Student Course Requests video

Menu Location

On the left navigation panel, select Scheduling > Entry > Load Student Course Requests.

Setup Options

Year - Select the appropriate school year. For this program, select the Year for the upcoming school year.

District - Default value is based on the user's security settings. It will be limited to the user's district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be the user's school site code.

Stu Grades - Select the grade level(s) of the students that need course requests.

Active Only - Check to include only those students who were active as of the date indicated in the date field below the Active Only button.

Date - Select student active "as of date".

Include Scheduled Requests - Check this option to show student requests that have already been scheduled. Leave unchecked to view only unscheduled requests.

Allow Multiyear Requests - Check this option to enter student requests up to five years in advance.

Skip Obsolete Courses - Check this option to exclude courses that are marked as obsolete in the course selection list.

Course Grades - Click in this field to get a list of grades. Click on the grades in the list to limit the course selection list to those grade levels.

Create Courses From Master Schedule - Check this option to limit the course selection list to only those courses in the Master Schedule.

Show Master Schedule Comments - Check this option if the comments entered in the Master Schedule Editor need to be displayed in the course list.

Course Long Name Options - Complete this section regarding the options for displaying the Long Course Names.

Edit Next School Request - This allows the user to enter schedule requests for their current students for the next school year even if they are going to a different school. Example: A middle school counselor can enter an eighth grade student`s five year plan on their high school record. Note: A user must have the security action for Load Student Course Requests of 'Allow Selection of Next Year Students'.

Display Long Course Names - Check this option if you want the Long Course Names to be displayed in the course pick list.

Default Language - Click the drop-down arrow in the language selection field to choose the language to use to display the Long Course Name.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Filters Options

Spec Codes - Leave blank or select all to include all special codes. Otherwise, choose the desired code.

Programs - Leave blank or select all to include all programs. Otherwise, choose the desired program.

Exclude Special Codes - Leave blank if all special codes are to be excluded into the report. Otherwise, click in the field to the right of Exclude Special Codes to select the desired special code(s) to exclude.

Clubs - Leave blank or select all to include all clubs. Otherwise, choose the desired club.

Sports - Leave blank or select all to include all sports. Otherwise, choose the desired sport.

Counselor - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise, click in the field to the right of Counselor to select the desired counselor(s) to view.

Team - Leave blank or select all to include all teams. Otherwise, choose the desired team.

Show: All, Sped Only, Non Sped - Check the appropriate option button to filter the students as follows:

All - This options will show All students - both Special Education and Regular Education.

Sped Only - This option will show only the Special Education students.

Non Sped - This option will show only the Regular Education students.

Ok - Click to continue.

Filters - Setup box is correct. This setup box will go away and the original program setup box will be displayed on the screen.

Ok - Click to continue.

Note - The Setup Options can be revised at any time by clicking on the Setup button at the bottom of the screen and making changes to the appropriate options.

Top of Page

Finding the Student

Find - Use the "Find" button at the bottom of the screen to bring up the Find box and search for the specific student.

Scrolling - Use the "Prev" or "Next" button at the bottom of the screen to scroll through the list of students.

Loading the Course Requests

Load Student: Use the "Load Student" button at the bottom of the screen to bring up the form below to load the course requests.

Select Standard/Priority Codes

The user can select one, multiple, or all of the following options:

All Courses(*) - Select this option to load "*" standard courses to students.

Female Courses (F) - Select this option to load "F" standard courses to females.

Male Courses (M): Select this option to load "M" standard courses to males.

1 Elective Courses: Select this option to load priority code 1 courses to students.

2-5 Elective Courses: Select this option to load priority codes 2-5 courses to students.

6-9 Elective Courses: Select this option to load priority codes 6-9 courses to students.

SELECT COURSES (overrides standard/priority selections)

Clicking on this button will bring up the Course List and will allow the user to select one or more courses to add as requests to the selected students.

Select Year(s) To Load

The user can select one or more of the school years displayed.

Click on the "OK" button to process the selected operations and close the window or click on the "Cancel" button to cancel the operations and close the window.

Manual Procedure - Click on a course in the right panel of the screen and it will appear as a request in the left panel. (See below)

Manually Load Student Course Request

Top of Page

Loading Course Requests for Multiple Students

Deleting Course Requests for a Student

Alternate Course Requests

Creating Parent/Alternative Course Requests

Creating Generic Alternative Course Request

Additional Information

Print Student Course Requests

Student Selection

Special Codes - This field will filter the list based on Special Codes. Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes

are to be included into the report. Otherwise click in the field to right to get a list of Special Codes to choose from.

Programs - This field will filter the list based on Programs. Programs must have been entered into the Student Master record for students. Leave blank if all Program codes are to be included into the report. Otherwise click in the field to right to get a list of Program Codes to choose from.

• Select Student(s): Click in this field to select the student or students to print. NOTE: In some cases, there be no students to choose from due to the choices in the previous fields. For instance, if select homeroom teacher "A" and grade "10", but there are no 10th grade students in teacher A's homeroom, there will be no students in the list. The following field all combine to determine the students listed in the Select Student(s) field: Homeroom Teacher, Grade, Special Codes, and Programs.

Year and Credit Options

• Add Alt Course Credit to Total Credits: Select this option to add the Alternate course credits to the Total credits for the student.
• Print Year 1516: Print the information for school year 1516. (Current school year plus 1).
• Print Year 1617: Print the information for school year 1617. (Current school year plus 2).
• Print Year 1718: Print the information for school year 1718. (Current school year plus 3).
• Print Year 1819: Print the information for school year 1819. (Current school year plus 4).

Comment

• Text Box: Type in any comment you want to appear on the Course Request Forms.
• Print Comments: Select this option if you want the Comments in the above Text Box to appear on the Course Request Forms.

Buttons At Bottom of Form

• Print Forms: Clicking on this button will print the Course Request Forms based on the above specifications.
• Cancel: Cancels the PrtStu operation and closes the window.

Top of Page

Course Request Alert

When a course is loaded where the student already has grades posted and/or a transcript record, the user will get the following warning message advising them of this fact. (See below)

Warning Message for Duplicate Course

If the user clicks "Cancel" on the warning message, the warning will disappear and the selected course will NOT be added to the Request List. If the user clicks "OK" on the warning message, a screen will pop up to display the grades and/or the transcript information. (See below)

Grades and Transcript Information

If the user clicks "Close" on the Grades/Transcript display, the window will close and the selected course will NOT be added to the Request List. If the user clicks "OK" on the warning message, the window will close and the selected course WILL be added to the Request List.

Top of Page

Action Menu

There are several items on the Action Menu that may assist with the Load Student Course Requests Program

Action Menu

Gear Box: The iGear Box has tools that can provide relevant information when making decisions regarding scheduling. Using iGear

iGear Menu

Master Schedule: Clicking this will display the Master Schedule.

Graduation Template Scheduler: Clicking this will bring up the Graduation Template Scheduler for the student currently being displayed.

Delete All Unsched Requests for Student: Clicking this option will delete all the unscheduled requests for the displayed student. The user will get a confirmation message prior to the actual deletion.

Delete All Auto-Loaded Unsched Requests For School: Based on the options selected on the following screen, all auto-loaded, unscheduled requests will be deleted.

Delete Auto-Loaded Requests Options

• Select the grade(s).
• Select the year(s).
• Click "OK" to continue.
• The user will get a confirmation screen prior to the actual deletion.

Top of Page

Buttons at the Bottom of the Screen

Help - Takes the user to the Scheduling help screen.

MSched - Displays the Master Schedule selection screen.

Print - This will allow the user to print the report.

---

Scheduling Main Page

---

JCampus Main Page