Review Applications

In this program, you will be able to see a list of students who have registered from either the Online Register System or from the Student Progress Center.

Menu

On the left navigation panel, select Student Master -> Loaders -> Online Registration System Editor -> Review Application.

Now you can begin to review the applications.

Setup Options

Column Headers

For other columns not listed in the common column list:

• Student Name - Student's Name (Click on the name and a box will pop up allowing you to change the name if incorrectly spelled.)
• SIDNO - Student's Student Identification Number
• Relationship - Students relationship has been submitted by the parent
• Physical Address - Student's physical address has been submitted by the parent
• Mailing Address - Student's mailing address has been submitted by the parent
• Phone - Student's phone number has been submitted by the parent
• Health - Student's health has been submitted by the parent
• Special Needs - Student's special needs has been submitted by the parent
• Permissions - Student's permissions has been submitted by the parent
• Submitted - Parent has signed and submitted the application for approval
• Signed Date/Time - The date/time parent signed and submitted the application for approval
• Current School - Student's school of enrollment or student's zone approved school
• Zone School - Current school based on attendance zone
• Requested School - Parent/Guardian requested school or students zone approval school
• Approval/Rejection - Status of the students application
• Source - Was this application entered by the Online Registration System, the Student Progress Center or using current student master data
• # Changed - Total number of time this application has been modified

To find definitions of commonly used column headers, follow this link: Common Column Headers.

• If there is an existing setup box year record that has the same first name, last name, gender and date of birth as the applicant, give user a question of whether to update the existing record with this applicant, create a new student master record with this applicant or cancel.

• On the approval process, allow five (5) special codes to added to a student at one time. A begin date for special codes can be added when entered.

When the registration is approved, relationship information is added to the Student Master Record.

If an existing student is registered through SPC: All original relationship data stays the same in Student Master. No relationship data is changed.

If an existing student is registered through ORS: Only blank fields are updated and it does not change existing fields in Student Master.

The flow is as follows:

For the blank fields, the flow now depends on what was checked on the ORS Relationships page.

If "Primary Guardian" is checked, the flow is to first add the ORS data to the Student Master Guardian's information, if applicable.

Then it checks the Father, if applicable, and then the Mother.

• Father and Mother can be any instance of father or mother for example: step father/mother, natural father/mother, adopted father/mother, etc.

Then it will check the "Resides With", if applicable.

After those four are processed, next it will check the "Emergency" field. If there is more than one emergency contact, it will add their information to the Comments.

When approving a student that has a relationship of Foster Parent, Foster Father or Foster Mother; it will post the program code of FOS on the Program tab of Student Master, using the start date of the ORS approval.