Profile and Student Master Permissions

The following sections will provide instructions on how to change permissions for a profile group, for an individual user, and for access to some fields on the Student Master by individual or groups users.

Video

User Management - Profile and Student Master Permissions video

How to Edit Permissions for a Profile Using an Existing User with the Profile that Needs to be Edited

1. After opening up the User Management program for a school or the district, click in the Category field on any of the categories for the user with the profile you are editing.
2. Check/Uncheck the NA/RO/RW as needed. (NA--no access, RO--read only, RW--read write)
3. Click Save button at the bottom left of the Categories window.
4. Reply to the question about changing ALL users with the same profile. If you respond yes to this question all users with the same profile will have their permissions changed at this time.

How to Edit Permissions for a Profile Using the Profile Template

1. After opening up the User Management program for a school or the district, click the Action button at the top right.
2. Select Profile Template. A window will appear that lists all profiles with each set of permissions per school.
3. Click the Edit icon in the column to the right of the Save cell.
4. Click in the Category cell for the Profile that you need to edit.
5. Check/Uncheck the NA/RO/RW as needed. (NA--no access, RO--read only, RW--read write)
6. You may set the Start time and the End time for a specific profile by clicking the Start time field. A popup will appear when you will enter both the Start and the Stop times for this profile.
7. Click Save button at the bottom left of the Categories window.
8. Reply to the question about changing ALL users at ALL schools with the same profile. If you respond yes to this question all users with the same profile will have their permissions changed at this time.

Ex: To use Teacher Notes, teachers will need Gradebook RW; under Program, Gradebook RW; and Action Teacher's Note, RW.

How to Edit Permissions of Individual Users

1. After opening up the User Management program for a school or the district, click in the Category field on any of the categories for the user with the profile you are editing.
2. Check/Uncheck the NA/RO/RW as needed. [NA--no access to user(s), RO--read only by user(s), RW--read write by user(s)]
3. Click Save button at the bottom left of the Categories window.
4. Reply to the question about changing ALL users with the same profile No. If you respond yes to this question this user plus all users with the same profile will have their permissions changed at this time.

How to Edit Permissions for Viewing Fields in the Student Master

1. After opening up the User Management program for a school or the district, verify that the user has Student Master in the Category field.
2. Click in the Program field for the Student Master Category. A popup will appear listing all programs associated with the Student Master.
3. Select RW on the Student Master item in the list of programs.
4. Click Save button at the bottom of the popup.
5. Respond to the question about changing all users with the same profile. If you respond No only this user will be changed. If you respond Yes all users with this profile will be changed.
6. A new Student Master item will appear on the next line for this user only or all users depending on your response in the previous step.
7. Click in the Action field to the right of the P-Perm cell for the newly created Category/Program permission. A popup containing the list of Student Master fields for which for following permissions can be set: No Access, Read Only, Insert, Delete. Availability of these permissions can be different for the individual fields.
8. Select the desired Action for one or more fields in the list.
9. Click Save button at the bottom of the popup window.
10. Respond to the question about changing all users with the same profile. If you respond No only this user will be changed. If you respond Yes all users with this profile will be changed.
11. A new row will appear on the screen for the user(s) for newly added actions with the action and the A-Perm value.
12. Edited permissions will be updated at this time for existing Actions.

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