Difference between revisions of "Letter Printing System"

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__NOTOC__
 
__NOTOC__
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'''To use the Letter Printing System you must first create a letter in [[Letter Maintenance]].'''
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===Video How-to===
 
===Video How-to===
 
[[media:SM-LetterPrint.mov|Letter Printing System]]
 
[[media:SM-LetterPrint.mov|Letter Printing System]]
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'''To use the Letter Printing System you must first create a letter in [[Letter Maintenance]].'''
 
  
 
==Menu Location==
 
==Menu Location==
  
 
[[File:letterprintingmenu.png]]
 
[[File:letterprintingmenu.png]]
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On the left navigation panel, select '''Student Master''' > '''Letters''' > '''Letter Printing System'''.
 
On the left navigation panel, select '''Student Master''' > '''Letters''' > '''Letter Printing System'''.
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
 
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all schools in your district.
 
  
 
'''Arena(s)''' - for which the letter is being printed. Selecting one or more arenas will list all available letters for your selection. Leave the Arena field blank if all Arenas are needed  
 
'''Arena(s)''' - for which the letter is being printed. Selecting one or more arenas will list all available letters for your selection. Leave the Arena field blank if all Arenas are needed  
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'''ST'''--Student (for general purpose use)
 
'''ST'''--Student (for general purpose use)
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,  
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
 
  
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'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in
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'''Gender''' - Leave blank or select all to include all genders. Otherwise, choose the desired gender.
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the field to the right of Gender to select the desired gender to be included.
 
  
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'''Ethnic''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
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in the field to the right of Ethnic to select the desired ethnic(s) to be included.
 
  
 
'''Show Remote Scheduled''' - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.
 
'''Show Remote Scheduled''' - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.  If using HR as the arena, the As Of Date will apply to the employees' separation date to eliminate teachers who have left from the list.
 
'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.  If using HR as the arena, the As Of Date will apply to the employees' separation date to eliminate teachers who have left from the list.
  
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'''Special Codes''' - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in
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'''Special Codes''' - Leave blank if all special codes are to be included into the report. Otherwise,choose the desired special code.
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the field to the right of Special Codes to select the desired special code(s) to view.
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'''Team''' - Leave blank if all team names are to be included into the report. Otherwise, choose the desired team.
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'''Sped:'''
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'''All''' - Select to view all students.
  
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'''Team''' - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the
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'''Sped Only''' - Select to view only Sped students.
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right of Teams to select the desired Teams(s) to view.
 
  
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'''Show Option Buttons''' - Examples that limit information on the report include Show Sped Only, Non Sped, both (all).
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'''Non Sped''' - Select to view only non Sped students.
  
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'''Homeroom''' - The teacher who is assigned a group of students in addition to the regular classes that they teach. Leave blank if all homerooms are to be included into the report. Otherwise  
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'''Homeroom''' - Leave blank if all homerooms are to be included into the report. Otherwise, choose the desired homeroom.  
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click in the field to the right of Homeroom to select the desired homeroom(s) to view.
 
  
 
'''Counselor''' - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the  
 
'''Counselor''' - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the  
 
right of Counselor to select the desired counselor(s) to view.
 
right of Counselor to select the desired counselor(s) to view.
  
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'''Club''' - Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to
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'''Clubs''' - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club code.
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select the desired club(s) to view.
 
  
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'''Sport''' - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.
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'''Sports''' - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport code.
  
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'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.
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'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.
  
 
'''Order To List''' - Allows for the list to be sorted in the desired way upon clicking OK.
 
'''Order To List''' - Allows for the list to be sorted in the desired way upon clicking OK.

Revision as of 07:53, 30 October 2018

To use the Letter Printing System you must first create a letter in Letter Maintenance.

Video How-to

Letter Printing System

Menu Location

Letterprintingmenu.png

On the left navigation panel, select Student Master > Letters > Letter Printing System.

Setup Options

Letterprintingsetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Arena(s) - for which the letter is being printed. Selecting one or more arenas will list all available letters for your selection. Leave the Arena field blank if all Arenas are needed or click in the field and select the check box at the top left of the window. Otherwise click in the arena field to select the desired Arena needed.

AT--Attendance

DI--Discipline

EV--Event

GR--Grades

HE--Health

SB--SBLC/RTI

SE--Special Education

ST--Student (for general purpose use)

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Show Remote Scheduled - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.

Show Remote School's Contact Information - Select this option to show the remote school's contact information on the letter. This option is only available when one school is selected.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field. If using HR as the arena, the As Of Date will apply to the employees' separation date to eliminate teachers who have left from the list.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise,choose the desired special code.

Team - Leave blank if all team names are to be included into the report. Otherwise, choose the desired team.

Sped:

All - Select to view all students.

Sped Only - Select to view only Sped students.

Non Sped - Select to view only non Sped students.

Homeroom - Leave blank if all homerooms are to be included into the report. Otherwise, choose the desired homeroom.

Counselor - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the right of Counselor to select the desired counselor(s) to view.

Clubs - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club code.

Sports - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport code.

Program - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.

Order To List - Allows for the list to be sorted in the desired way upon clicking OK.

Object Codes - Click to see a list of codes.

Function Codes - Click to see a list of codes.

Ok - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Letterprintingmain.png

Column Headers

Dist - Student's district of enrollment

Sch - Student's school of enrollment

Student Name - Student's full name

SIDNO - Student's identification number

GD - Student's grade of enrollment


Right Side Column Headers

Dist - Student's district of enrollment

Sch - Student's school of enrollment

Arena - Letter category

Letter Name - Name of letter

Description - Description of letter

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Letterprintingbottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.



To Print Letters for Selected Students

After completing the Setup Box options, the screen will be divided into two parts.

Students on the left and Letters on the right.

Use the check box to the left of the student names to select the students who are to receive the same letter.

Use the check box to the left of the letter name/description to select the specific letter to be printed.

Click the Print Letters button at the bottom of the window.

A print preview will appear on the screen.

If a gray rectangle does not appear on the bottom right of the print preview, move the cursor to that area of the screen.

Click the printer icon at the right end of the gray rectangle.

Another print preview will appear; click the print button at the top left of the window.

Close the print preview to return to the main screen of the Letter Printing System.


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki