Difference between revisions of "Perfect Attendance Audit"
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list. | '''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list. | ||
| − | '''District''' - Default value is based on | + | '''District''' - Default value is based on the user’s security settings. The user will be limited to their district only. |
| − | '''School''' - Default value is based on | + | '''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code. |
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, | '''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, | ||
Revision as of 09:22, 24 October 2018
Video How-to
Perfect Attendance Audit video
Menu Location
On the left navigation panel select Attendance > Lists > Perfect Attendance Audit.
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on the user’s security settings. The user will be limited to their district only.
School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
Homeroom - The teacher who is assigned a group of students in addition to the regular classes that they teach. Leave blank if all homerooms are to be included into the report. Otherwise click in the field to the right of Homeroom to select the desired homeroom(s) to view.
From Date - This is the date to start perfect attendance.
To Date - This is the end date of the search for perfect attendance.
EDates As Of - This will direct the search to only include the students with an entry date as of the date selected or before.
Skip Codes - This will allows the search to ignore certain attendance codes when counting the number of days absent. Click in the field and select the codes.
Skip Tardies - Check the box to exclude tardies.
Active Only - This choice will list only those students who are actively enrolled as of the date selected in the date field.
Include Previous Schools - Check the box to include previous schools.
Run for Multiple Years - Check the box to run for multiple school years. Once this box is checked, the box below will highlight.
Multiple Years - By clicking in this box, a list of school year will appear to select from to run.
Perfect Attendance in Selected Years - Check this box to indicate Perfect Attendance in Selected Years. Once this box is check, the option below will highlight.
As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.
Title - By clicking in this field, it will allow the user to type in a marking period title. Example First Semester. On the cerificate it will print out First Semester in stead of the default of the current school year.
Name Format - Choose the format for which you want the student's name to be displayed on the certificate.
Last First Middle - Select this to print the student's last name first, then first name and then middle name, to print on the Perfect Attendance Certificate.
First Middle Last - Select this to print the student's first name first, then middle name and then last name, to print on the Perfect Attendance Certificate.
Last First - Select this to print the student's last name first, then first name, to print on the Perfect Attendance Certificate.
First Last - Select this to print the student's first name first, then last name, to print on the Perfect Attendance Certificate.
Choose: Option l - Minutes - District/School Allows
Instances - This the the number of times a student is allowed to be absent.
Minutes Absent - This will determine how many times a student can have a certain number of minutes absent and still have perfect attendance.
Choose: Option 2 - Use Full/Half Day Rules
Use Full and Half Day Rules - This option is grayed out and not longer available.
OK - Click to continue.
To find definitions for standard setup values, follow this link: Standard Setup Options.
Main
Column Headers
Dis - Student's district of enrollment based on the most recent year chosen from the multiple year box.
Sch - Student's school of enrollment based on the most recent year chosen from the multiple year box.
School Name - The name of the school.
Student Name - The student's name.
SIDNO - The students identification number.
Grade - The student's grade level.
Homeroom Teacher - The student's homeroom teacher.
Year - The year of enrollment based on the most recent year chosen from the multiple years box.
To find definitions of commonly used column headers, follow this link: Common Column Headers.
Bottom
Setup - Click to go back to the Setup box.
Print - This will allow the user to print the report.
Print Certificate - The example shown, used the Run for Multiple Years, option. NOTE the year range.
Communicate
This will allow a user to email or call selected students. There is a security requirement to use the Communicate button that needs to be set up in User Management by your district's administrator. To set up the security, Category of Telephony and a program of Communicate Button.
- Call - By selecting this option, a popup screen of Student Event Messages will appear. Follow the instructions.
- Communicate - By selecting this option, a popup box will appear to input a subject and message. Emails can be sent to student and/or parent/Guardian.
- Cancel - By selecting this option, it will cancel the communication.
Help - Click to view written instructions and/or videos.
