Difference between revisions of "Parent Contact Log"
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*Click the "Gear" icon on the screen. On the menu, choose '''Communication''', then '''Parent Contact Log'''. | *Click the "Gear" icon on the screen. On the menu, choose '''Communication''', then '''Parent Contact Log'''. | ||
| − | ''' | + | '''Teachers''': From a roster of students in Gradebook: |
* Highlight a student on the roster and click the "Gear" icon in the menu bar. Choose '''Communication''', then '''Parent Contact Log'''. | * Highlight a student on the roster and click the "Gear" icon in the menu bar. Choose '''Communication''', then '''Parent Contact Log'''. | ||
Revision as of 10:27, 7 September 2018
When users contact parents, this program is a place to record parent/guardian contact information.
The Parent Contact Log collects parent/guardian contact information from several locations:
- Discipline referral contact actions from the Refpg2 and Admin screens are automatically displayed in the Parent Contact Log.
- SBLC entries but can only be viewed by staff with proper security.
- Caution: Since professional school staff (administrative personnel, counselors and only the teacher that created it) can see this information, please remember to be careful in the nature of information entered here. Confidential, sensitive information should not be entered in the Parent Contact Log.
Menu Location
This program can be accessed using either of the following methods:
Admin or Direct access via Student Master, Post Discipline, SBLC, Post Attendance, or any other module that shows the "Gear" icon:
- Click the "Gear" icon on the screen. On the menu, choose Communication, then Parent Contact Log.
Teachers: From a roster of students in Gradebook:
- Highlight a student on the roster and click the "Gear" icon in the menu bar. Choose Communication, then Parent Contact Log.
Entering Parent Contact Log Information
- Click the New button on the Parent Contact Log screen to start a new entry.
- Select the Contact Type.
- Select the Contact Date.
- Select the Contact Relation.
- Enter any details in the Log Recording section.
- Click the Save button.
- Select Show JCall Messages to show all messages.
- Show all Years check box - if checked then all log entries from current and previous years will be included. Leave it unchecked to limit log entries to the current year only.
- Contact Time - This denotes the time the record was created by user.
- If the user wishes to edit a record created by his/her self, click on the row, change the information, then click Save.
- Note: Can only be edited by the user who created the record.
- If security allows, the user wishes to delete a record, there is a red Delete cell on the far right. It can only be deleted by the user who created the record.
- Print allows the user to print the contact records for the student.
