Difference between revisions of "Test Score Editor"

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[[media:GR-TestScoreSetUpBox.mov|Test Score Editor - Set Up Box video]]
 
[[media:GR-TestScoreSetUpBox.mov|Test Score Editor - Set Up Box video]]
  
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'''How to'''
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===How to===
  
 
This program will allow you to view/edit a variety of existing test scores such as GEE, LEAP, ACT, etc. You may also enter scores manually instead of importing them.  
 
This program will allow you to view/edit a variety of existing test scores such as GEE, LEAP, ACT, etc. You may also enter scores manually instead of importing them.  
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<p>'''Set up Box'''</p>
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====Set up Box Options====
  
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#Verify Year, District, and School. These default values are based on your security settings.
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#Verify '''Year, District, and School'''. These default values are based on your security settings.
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#Select Grade. Leave the Grade field blank if all grade levels are to be included. Otherwise click in the box to the right of “Grade” to select the desired grade level(s) to be included.
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#Select '''Grade'''. Leave the Grade field blank if all grade levels are to be included. Otherwise click in the box to the right of “Grade” to select the desired grade level(s) to be included.
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#Select Gender. Leave the Gender field blank if both genders are to be included. Otherwise, click in the box to the right of Gender to select the desired gender to be included.
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#'''Gender''' through "''Sport''' fields:  Leave the fields blank if all students are to be included. If students are to be limited by a certain type of code association, click in the field and select the desired criteria.
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#Select Ethnic. Leave the Ethnic field blank if all ethnicities are to be included. Otherwise, click in the box to the right of Ethnic to select the desired ethnicities to be included.
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#'''Order to List:'''  Click to order students by Alpha, Grade, Homeroom, or Counselor.
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#Select Special Code(s) to limit the list of students based on special codes. Special Codes must have been entered into the Student Master record for students. To select all students click the check box to the left of '''Value''' at the top of the special code(s) list or leave the field blank. Selecting the box beside the blank line will select students that do not have a special code.
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#'''Print Break on Order:''' This option becomes available for all options except Alpha Order. This option allows for page breaks between grades, homeroom teachers, counselors, advisors, and teams. Page break for Alpha Order is automatic based on number of students that fit to a page.
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#Select Program Code to limit the list of students based on their program code. If you select ALL or if you leave the field blank, all test scores that have been previously entered will be displayed. To select all students click the check box to the left of '''Value''' at the top of the program code list or leave the field blank. Selecting the box beside the blank line will select students that do not have a special code.
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#'''As-of-Date:''' This represents active students as of the date choosen. It usually defaults to the current date.
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#Select Team Code(s). This selection should only be used if your school is using Team Scheduling. Click in the field and a list of teams is displayed. Click the check box to the left of the team(s) you want to display. To select all students click the check box to the left of '''Value''' at the top of the teams list. Selecting the box beside the blank line will select students that have not been assigned to a team.
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#'''Show Sped''' Click to filter students based on Special Education status for ''All'', ''Sped Only'', or ''Non Sped''.
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#Select Homeroom to restrict scores to a group of students in a specific homeroom or homerooms. Click in the field and a list of homeroom teachers will be  displayed. Click the check box to the left of the Homeroom teacher(s) you want to display. To select all students click the check box to the left of '''Value''' at the top of the homeroom teacher(s) list. Selecting the box beside the blank line will select students that do not have been assigned to a homeroom teacher.  
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#'''Show 504:''' Click to to restrict the list of students based on 504 status.  Choices are ''All'', ''504 Only'', or ''Non 504''.
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#Select Counselor to restrict scores to a group of students assigned a specific counselor or counselors. Click in the field and a list of counselors will be  displayed. Click the check box to the left of the counselor you want to display. To select all students click the check box to the left of '''Value''' at the top of the counselor list or leave the field blank. Selecting the box beside the blank line will select students that do not have been assigned to a counselor.
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#'''Student:''' This field allows a selection of a single student, a group of students, or all students. To select a single student click in the field for a list of students. To select all students click the check box to the left of '''Value''' at the top of the student list or leave the field blank. Selecting the check box beside the blank line will select all students.
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#Select Club to restrict scores to a group of students based on club membership. Clubs must have been entered into the Student Master record for students.  Click in the field and a list of clubs will be  displayed. Click the check box to the left of the club you want to display. To select all students click the check box to the left of '''Value''' at the top of the club list or leave the field blank. Selecting the box beside the blank line will select students that do not have club membership on their student master record.
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#'''Test Type to List:''' Click to select a desired test type.  Leaving the selection field blank or selecting ALL will give you results for all Test Types.
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#Select Sport to restrict scores to a group of students based on Sports team roster. Sport teams must have been entered into the Student Master record for students. Click in the field and a list of sports will be  displayed. Click the check box to the left of the sport you want to display. To select all students click the check box to the left of '''Value''' at the top of the sport list or leave the field blank. Selecting the box beside the blank line will select students that do not have a sports team on their student master record.
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#*The available test types are Gee 21, LEAP 21, ACT, SAT, National, iLEAP, Plan, Explore, LAA1, LAA2, EOC, SAT-SUBJ, ELDA, and Louisiana Trend data for English, Science, Social Studies, Math, Algebra, and Geometry.  
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#Select Order to List. The choices are Alpha, Grade, Homeroom, or Counselor.
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#'''Test Month:''' Click to restrict the list of student scores to a specific month.  
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#The Print on Order option becomes available for all options except Alpha Order. This option allows for page breaks between grades, homeroom teachers, counselors, advisors, and teams. Page break for Alpha Order is automatic based on number of students that fit to a page.
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#*If ALL is selected, or if the field is left blank, test scores for any month will be shown.
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#Select the As-of-Date. This represents active students as of the date you choose. It usually defaults to the current date.
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#'''Test Year:''' Click to restrict the list of student scores to a specific year.  
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#The Show Sped selection allows you to restrict your list of students to All, Sped Only, or Non Sped.
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#*If ALL is selected, or if the field is left blank, all years of test data will be displayed.
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#The Show 504 selection allows you to restrict your list of students to All, 504 Only, or non 504.
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#'''High Score Only:''' <u>Select only if working with GEE 21 scores.</u>  Selecting will give the highest score only for students that have taken GEE21 tests multiple times.  
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#The Student field allows you to select a single student, a group of students or all students. To select a single student click in the field for a list of students. To select all students click the check box to the left of '''Value''' at the top of the student list or leave the field blank. Selecting the check box beside the blank line will select all students.
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#*'''If selecting '''High Score Only''' the user will not be able to edit any scores.'''
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#Select Test Type to List. The available test types are Gee 21, LEAP 21, ACT, SAT, National, iLEAP, Plan, Explore, LAA1, LAA2, EOC, SAT-SUBJ. Leaving the selection field blank or selecting ALL will give you results for all Test Types.
 
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#Select the Test Month. To restrict the list of student scores requires the selection of a specific month. If you select ALL or if you leave the field blank, all test scores that have been previously entered will be displayed.  
 
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#Select Test Year. To restrict the list of student scores requires the selection of a specific year. If you select ALL or if you leave the field blank, all test scores that have been previously entered will be displayed.
 
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#Checking the High Score Only will give the highest score only for students that have taken GEE21 tests multiple times. '''If you select High Score Only you will not be able to edit any scores.'''
 
 
#Click OK to move to the next screen.
 
#Click OK to move to the next screen.
  

Revision as of 17:29, 26 October 2013

Video How-to

Test Score Editor - Set Up Box video

How to

This program will allow you to view/edit a variety of existing test scores such as GEE, LEAP, ACT, etc. You may also enter scores manually instead of importing them.

  1. Log in to WebPams
  2. Select Grades from the program list on the left
  3. Click on Entry
  4. Select Test Score Editor


Set up Box Options

  1. Verify Year, District, and School. These default values are based on your security settings.
  2. Select Grade. Leave the Grade field blank if all grade levels are to be included. Otherwise click in the box to the right of “Grade” to select the desired grade level(s) to be included.
  3. 'Gender through "Sport fields: Leave the fields blank if all students are to be included. If students are to be limited by a certain type of code association, click in the field and select the desired criteria.
  4. Order to List: Click to order students by Alpha, Grade, Homeroom, or Counselor.
  5. Print Break on Order: This option becomes available for all options except Alpha Order. This option allows for page breaks between grades, homeroom teachers, counselors, advisors, and teams. Page break for Alpha Order is automatic based on number of students that fit to a page.
  6. As-of-Date: This represents active students as of the date choosen. It usually defaults to the current date.
  7. Show Sped Click to filter students based on Special Education status for All, Sped Only, or Non Sped.
  8. Show 504: Click to to restrict the list of students based on 504 status. Choices are All, 504 Only, or Non 504.
  9. Student: This field allows a selection of a single student, a group of students, or all students. To select a single student click in the field for a list of students. To select all students click the check box to the left of Value at the top of the student list or leave the field blank. Selecting the check box beside the blank line will select all students.
  10. Test Type to List: Click to select a desired test type. Leaving the selection field blank or selecting ALL will give you results for all Test Types.
    • The available test types are Gee 21, LEAP 21, ACT, SAT, National, iLEAP, Plan, Explore, LAA1, LAA2, EOC, SAT-SUBJ, ELDA, and Louisiana Trend data for English, Science, Social Studies, Math, Algebra, and Geometry.
  11. Test Month: Click to restrict the list of student scores to a specific month.
    • If ALL is selected, or if the field is left blank, test scores for any month will be shown.
  12. Test Year: Click to restrict the list of student scores to a specific year.
    • If ALL is selected, or if the field is left blank, all years of test data will be displayed.
  13. High Score Only: Select only if working with GEE 21 scores. Selecting will give the highest score only for students that have taken GEE21 tests multiple times.
    • If selecting High Score Only the user will not be able to edit any scores.
  14. Click OK to move to the next screen.

Video How-to

Test Score Editor - Editing/Entering Scores video


How to edit an existing score/level

After completing the setup box and clicking OK, students that meet the setup box criteria will be displayed on the screen. Follow the next set of steps to edit the score/level of a student.

  1. To edit an existing score, scroll through the list of students to find the student that needs to be edited.
  2. Click in the appropriate score field to the right of the student's name. The existing score will be highlighted.
  3. Replace the existing score with the correct score.
  4. Click the Save cell found at the right of the student's ID number.
  5. A Record Saved message will appear on the screen. Click OK.
  6. To edit an existing level, scroll through the list of students to find the student that needs to be edited.
  7. Click in the appropriate level field to the right of the student's name. This will give access to a drop down list.
  8. Click on the down arrow to see the list.
  9. Use a single left mouse click to select the level.
  10. A Record Saved message will appear on the screen. Click OK.
  11. Click the Save cell found at the right of the student's ID number.


How to enter a new score/level

After completing the setup box and clicking OK, the student(s) that meet(s) the setup box criteria will be displayed on the screen.

If the student for which new scores/levels are to be entered has already taken the test at least once, you can edit them using the steps above.

If the student for which new scores/levels are to be entered has never taken the test use the following steps to enter this new data.

  1. Be sure to enter the student's name on the setup box in the Student field. If necessary you can click the setup button at the bottom of the screen if the student's name is not on the screen.
  2. The screen should display any test scores of the student based on whether or not the student has previously taken any tests and whether or not those tests meet the setup criteria.
  3. The top line will be blank. If it is not blank return to the setup box and verify settings.
  4. To find a student that needs new scores entered, click on the Student ID field on the top blank line.
  5. Scroll through the list and click the check box to the left of the student's name.
  6. This will populate the District, School, Student Name, D.O.B. and Test fields on the top line.
  7. You may click the Save cell at this time and complete the remainder of the steps to enter scores on the new record that will be created by this step.
  8. Click the MO (month) field and select the appropriate month from the list.
  9. Click the Year field and select the appropriate year from the list.
  10. Click the GD (grade) field. For GEE21 students in grades 9, 10, 11, and 12 you MUST select HS.
  11. Scroll to the right and enter the score/level for each of the new scores.
  12. You MUST click the Save cell or the information will be 'lost'.


To print/export the report

  1. To print the report, click the print PDF button at the bottom of the report display.
  2. A print preview will appear on the screen.
  3. Click the printer icon at the bottom right of the screen.
  4. The screen will change to the printer dialog window. Click the print button at the left top of the window.
  5. Close the print preview to return to the report screen.
  6. To export the report, click the exportbutton at the bottom of the report display.
  7. A popup will appear with several options: PDF, XLS, CSV, and HTML. The csv is the recommended export option.
    1. For the PDF version, click the print button at the bottom of the screen and continue from step 2 above.
    2. For the CSV version, click the print button and a spread sheet will appear on the screen.
    3. To leave it in CSV format, click the Save icon and click Yes on the next popup to maintain the features of CSV.
    4. The Save As dialog box will appear on the screen. Navigate to the location to which you want to save the file. The default location is usually the Downloads folder.
    5. Type the name of the document with or without the .csv extention.
    6. If the Save As type option is Excel, change it to CSV. Click Yes on the next popup to maintain the features of CSV.
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