504 Student List

Video How-to

504 List video

How-to

1. Log into WebPams
2. On the left navigation pane, select Student Master, then expand Lists, then click on 504 Student List.
3. On the setup box:
   • Select the desired "Year", "District" and "School".
   • “Grade(s)” should be left blank if all grade levels are to be included into the report. Otherwise, click in the box to the right of “Grade(s)” to select the desired grade level to be included.
   • “Disabilities” should be left blank if all disabilities are to be included into the report. Otherwise, click in the box to the right of “Disabilities” to select the desired disabilities to view on the report.
   • “Accommodations” should be left blank if all accommodations are to be included into the report. Otherwise, click in the box to the right of “Accommodations” to select the desired accommodations to view on the report.
   • For “Show”, select to include all students, special ed students only, or regular ed students only on the report.
   • The "As of Date" limits the list to only those students who are active on the date selected.
   • If "Print Break on School" is checked, when printing the report, students will be sorted alphabetically by school and printed on separate pages.
   • If "Show Remote Scheduled Only" is checked, only those students who are remotely scheduled will appear on the list
4. Click "OK" after all fields of the setup box have been set as desired. A list of students with 504 data will appear based on the settings of the setup box.
5. All list programs are numbered along the left side so you can see a total.
6. Report fields of interest are described below:
7. "Disability": Disability code from the Student Master/504 screen.
8. "Test": Test student normally given to student at this grade level. Based on grade level of the student. Variations may exist for individual students.
   • "Accommodations": Accommodations code from the Student Master/504 screen.
   • "Init Eval": Date the student was initially identified as 504 as a result of formal evaluation.
   • "Last Eval": Date of the Last 504 evaluation.
   • "Next Eval": Projected date of next 504 evaluation. Normally 3 years from "Last Eval". Variations can exist from normal 3 year pattern.
   • "IAP Review": Date of IAP Review. Normally held yearly on a 504 student.
   • "Next IAP": Projected date of next 504 IAP Review. Normally one year from "IAP Review". Variations can exist from normal 1 year pattern.
9. Tip for Monitoring 504 Date Compliance: Sort the "Next Eval" and "Next IAP" columns to see which students are to be scheduled for upcoming 504 related evaluations or IAP's. Sorting and other data manipulations are explained in the steps below.
10. By clicking on down arrow on the right side of any column header, additional options are available to you.
    • "Sort Ascending": Alpha order.
    • "Sort Descending": Reverse alpha order.
    • "Configure Sort": Custom sort by multiple columns.
      1. "Clear Sort": Clears the "Configure Sort"
    • "Auto fit all Columns": Adjust all columns’ width to fit the text in each field automatically.
    • "Auto Fit": Automatically adjusts column width on the column currently selected.
    • "Column": Hide columns by unchecking the columns you do not want to see.
    • "Group By": When grouping, all items are sorted and then collapsed into drop down items to make the information easier to access in an organized fashion. It is an expanded level of sorting. (Note: Grouping option allowed only on reports that are less than 1200 rows.)
      1. "Ungroup": Clears the "Group By"
    • Freeze: Keep a chosen column stationary while scrolling from left to right.
11. By clicking "Print", you will be given a box that allows you to make a choice of saving or printing in different formats.
    • By highlighting rows within the list and then clicking print, the rows highlighted will be the only rows printed.
    • Click + Drag
    • Control + Click
12. Click "Legend" to print a list of disabilities and accommodations and their meaning