Difference between revisions of "Load Student Course Requests"
| Line 110: | Line 110: | ||
==='''Finding the Student'''=== | ==='''Finding the Student'''=== | ||
| − | '''Find''' | + | '''Find''' - Use the "Find" button at the bottom of the screen to bring up the Find box and search for the specific student. |
| + | |||
| + | '''Scrolling''' - Use the "Prev" or "Next" button at the bottom of the screen to scroll through the list of students. | ||
| − | |||
==='''Loading the Course Requests'''=== | ==='''Loading the Course Requests'''=== | ||
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'''The user can select one, multiple, or all of the following options: | '''The user can select one, multiple, or all of the following options: | ||
| − | '''All Courses(*)'' | + | '''All Courses(*)'' - Select this option to load "*" standard courses to students. |
| − | '''Female Courses (F)'' | + | '''Female Courses (F)'' - Select this option to load "F" standard courses to females. |
'''Male Courses (M)'': Select this option to load "M" standard courses to males. | '''Male Courses (M)'': Select this option to load "M" standard courses to males. | ||
| Line 145: | Line 146: | ||
Click on the "'''OK'''" button to process the selected operations and close the window or click on the "'''Cancel'''" button to cancel the operations and close the window. | Click on the "'''OK'''" button to process the selected operations and close the window or click on the "'''Cancel'''" button to cancel the operations and close the window. | ||
| − | '''Manual Procedure''' | + | '''Manual Procedure''' - Click on a course in the right panel of the screen and it will appear as a request in the left panel. (See below)<br> |
[[File:Load Student Course Req 5.png|frame|none|''Manually Load Student Course Request'']]<br> | [[File:Load Student Course Req 5.png|frame|none|''Manually Load Student Course Request'']]<br> | ||
| Line 155: | Line 156: | ||
| − | '''Load School''' | + | '''Load School''' - Auto loads requests for all students for the selected grade(s) |
[[File:Load Student Course Req 6.png]] | [[File:Load Student Course Req 6.png]] | ||
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The user can select one, multiple, or all of the following options: | The user can select one, multiple, or all of the following options: | ||
| − | '''All Courses(*)'' | + | '''All Courses(*)''' - Select this option to load "*" standard courses to students. |
| − | '''Female Courses (F)'' | + | '''Female Courses (F)''' - Select this option to load "F" standard courses to females. |
| − | '''Male Courses (M)'' | + | '''Male Courses (M)''' - Select this option to load "M" standard courses to males. |
| − | '''1 Elective Courses'' | + | '''1 Elective Courses''' - Select this option to load priority code 1 courses to students. |
| − | '''2-5 Elective Courses'' | + | '''2-5 Elective Courses''' - Select this option to load priority codes 2-5 courses to students. |
| − | ''6-9 Elective Courses'' | + | ''6-9 Elective Courses''' - Select this option to load priority codes 6-9 courses to students. |
'''SELECT COURSES (overrides standard/priority selections)''' | '''SELECT COURSES (overrides standard/priority selections)''' | ||
| Line 215: | Line 216: | ||
There are two types of Alternate Courses: | There are two types of Alternate Courses: | ||
| − | '''Parent/Alternative''' | + | '''Parent/Alternative''' - In this case, the alternate course is a substitution for a specific 'parent' course. |
''Specify the '''Parent''' course. | ''Specify the '''Parent''' course. | ||
| Line 221: | Line 222: | ||
''Specify the '''Alternative''' course.'' (A "Parent" course may have multiple "Alternative" courses) | ''Specify the '''Alternative''' course.'' (A "Parent" course may have multiple "Alternative" courses) | ||
| − | '''Generic Alternative''' | + | '''Generic Alternative''' - In this case, the alternative course can be substituted for any course in Transcript Groups 8 or 9. |
| − | <span style="color:red">''''' | + | <span style="color:red">'''NOTE''' - The Automatic Scheduler will <u>NOT</u> try to schedule the Parent/Alternative alternate courses but <u>WILL</u> attempt to schedule the Generic Alternative |
courses if that option is selected in the Automatic Scheduler setup box.'''''</span> | courses if that option is selected in the Automatic Scheduler setup box.'''''</span> | ||
| Line 232: | Line 233: | ||
| − | '''Parent/Alternative | + | '''Parent/Alternative''' - Step 1 |
| + | |||
[[File:LSR_Parent_Course.png|frame|none|''Create the "Parent" Course for the Parent/Alternative Setup'']] | [[File:LSR_Parent_Course.png|frame|none|''Create the "Parent" Course for the Parent/Alternative Setup'']] | ||
| − | '''Parent/Alternative | + | '''Parent/Alternative''' - Step 2 |
| + | |||
[[File:LSR_Alternative_To_Parent_Course.png|frame|none|''Create the "Alternative" Course to a Corresponding "Parent" Course'']] | [[File:LSR_Alternative_To_Parent_Course.png|frame|none|''Create the "Alternative" Course to a Corresponding "Parent" Course'']] | ||
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| − | '''SPED''' | + | '''SPED''' - Clicking on this button will bring up the Special Education information for the student. If it is NOT colored, then no information is available. |
| − | '''504''' | + | '''504''' - Clicking on this button will bring up the 504 information for the student. If it is NOT colored, then no information is available. |
| − | '''LEP''' | + | '''LEP''' - Clicking on this button will bring up the LEP information for the student. If it is NOT colored, then no information is available. |
| − | '''Health''' | + | '''Health''' - Clicking on this button will bring up the Health information for the student. If it is NOT colored, then no information is available. |
Also, the following information is also available: | Also, the following information is also available: | ||
| − | '''Diploma Path''' | + | '''Diploma Path''' - If available, the Diploma Path code and description will be displayed. |
| − | '''Career Option''' | + | '''Career Option''' - If available, the Career Option code and description will be displayed. |
| − | '''Cluster''' | + | '''Cluster''' - If available, the Career Cluster code and description will be displayed. |
| − | '''Concentration | + | '''Concentration''' - If available, the Career Area of Concentration code and description will be displayed. |
[[#top|Top of Page]] | [[#top|Top of Page]] | ||
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Use the "PrtStu" button at the bottom of the screen to print the student(s) Course Request Forms | Use the "PrtStu" button at the bottom of the screen to print the student(s) Course Request Forms | ||
| − | '''PrtStu''' | + | '''PrtStu''' - Clicking on the "PrtStu" button displays the ''Print Course Request Forms'' setup/print box. |
[[File:LSR_PrtStu_Setup_Form.png|frame|none|''Print Course Request Form'']] | [[File:LSR_PrtStu_Setup_Form.png|frame|none|''Print Course Request Form'']] | ||
| Line 293: | Line 296: | ||
'''Print Options''' | '''Print Options''' | ||
| − | ''Include Scheduled Requests'' | + | '''Include Scheduled Requests''' - Select this option to show both scheduled and unscheduled requests. Leave unchecked to show unscheduled requests only. |
| + | |||
| + | '''Print Course Offerings''' - Select this option to print all course offerings at the end of each student request form. The Master Schedule must exist for the base year. | ||
| − | ''Print | + | '''Print Stu Short Form''' - Select this option to print a student short form with each student request sheet. |
| − | '' | + | '''Course Listing Layout'''Select to have the course listing printed in a horizontal or vertical format. |
| − | + | '''HomeRoom and Grade Range''' | |
| − | |||
| − | ''Use Homeroom Order'' | + | '''Use Homeroom Order''' - Select to have the forms printed by HomeRoom Teacher and then alpha by student within the homeroom. |
| − | ''Homeroom Teacher'' | + | '''Homeroom Teacher''' - Click in the ''Homeroom Teacher'' field to select the Homeroom Teachers to print. |
| − | ''Grade'' | + | '''Grade''' - Click in the ''Grade'' field to further filter the grade level for the students in the selected homerooms. |
'''Student Selection''' | '''Student Selection''' | ||
| − | + | '''Special Codes''' - This field will filter the list based on Special Codes. Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes | |
| − | + | are to be included into the report. Otherwise click in the field to right to get a list of Special Codes to choose from. | |
| + | '''Programs''' - This field will filter the list based on Programs. Programs must have been entered into the Student Master record for students. Leave blank if all Program codes are to be included into the report. Otherwise click in the field to right to get a list of Program Codes to choose from. | ||
:::*''Select Student(s)'': Click in this field to select the student or students to print. NOTE: In some cases, there be no students to choose from due to the choices in the previous fields. For instance, if select homeroom teacher "A" and grade "10", but there are no 10th grade students in teacher A's homeroom, there will be no students in the list. The following field all combine to determine the students listed in the ''Select Student(s)'' field: Homeroom Teacher, Grade, Special Codes, and Programs. | :::*''Select Student(s)'': Click in this field to select the student or students to print. NOTE: In some cases, there be no students to choose from due to the choices in the previous fields. For instance, if select homeroom teacher "A" and grade "10", but there are no 10th grade students in teacher A's homeroom, there will be no students in the list. The following field all combine to determine the students listed in the ''Select Student(s)'' field: Homeroom Teacher, Grade, Special Codes, and Programs. | ||
::'''Year and Credit Options''' | ::'''Year and Credit Options''' | ||
Revision as of 04:34, 14 February 2018
Video
Load Student Course Requests video
Menu Location
On the left navigation panel select Scheduling > Entry > Load Student Course Requests.
Setup Options
Year - Select the appropriate school year. For this program, select the Year for the upcoming school year.
District - Default value is based on your security settings. You will be limited to your district only.
School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all
schools in your district
Stu Grades - Select the grade level(s) of the students that need course requests.
Active Only - Check to include only those students who were active as of the date indicated in the date field below the Active Only button.
Date - Select student active "as of date"
Include Scheduled Requests - Check this option to show student requests that have already been scheduled. Leave unchecked to view only unscheduled requests.
Allow Multiyear Requests - Check this option to enter student requests up to five years in advance.
Skip Obsolete Courses - Check this option to exclude courses that are marked as obsolete in the course selection list.
Course Grades - Click in this field to get a list of grades. Click on the grades in the list to limit the course selection list to those grade levels.
Create Courses From Master Schedule - Check this option to limit the course selection list to only those courses in the master schedule.
Show Master Schedule Comments - Check this option if the comments entered in the Master Schedule Editor need to be displayed in the course list.
Course Long Name Options - Complete this section regarding the options for displaying the Long Course Names:
Display Long Course Names - Check this option if you want the Long Course Names" to be displayed in the course pick list.
Default Language - Click on the drop-down arrow in the language selection field to choose the language to use to display the Long Course Name.
To find definitions for standard setup values, follow this link: Standard Setup Options.
Filters Options
Spec Codes - This field will filter the list based on Special Codes. Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes
are to be included into the report. Otherwise click in the field to right to get a list of Special Codes to choose from.
Programs - This field will filter the list based on Programs. Programs must have been entered into the Student Master record for students. Leave blank if all Program codes are to be
included into the report. Otherwise click in the field to the right to get a list of Program Codes to choose from.
Exclude Special Codes - Leave blank if all special codes are to be excluded into the report. Otherwise click in the field to the right of Exclude Special Codes to select the desired
special code(s) to exclude.
Clubs - Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to
select the desired club(s) to view.
Sports - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.
Counselor - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the
right of Counselor to select the desired counselor(s) to view.
Team - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the
right of Teams to select the desired Teams(s) to view.
Show: All, Sped Only, Non Sped - Check the appropriate option button to filter the students as follows:
All - This options will show All student - both Special Education and Regular Education.
Sped Only - This option will show only the Special Education students.
Non Sped - This option will show only the Regular Education students.
Ok - Click to save your selections.
Filters - Setup box is correct. This setup box will go away and the original program setup box will be displayed on the screen.
Ok - Click to save your selections.
Note - The Setup Options can be revised at any time by clicking on the Setup button at the bottom of the screen and making changes to the appropriate options.
Loading Course Requests for a Single Student
Finding the Student
Find - Use the "Find" button at the bottom of the screen to bring up the Find box and search for the specific student.
Scrolling - Use the "Prev" or "Next" button at the bottom of the screen to scroll through the list of students.
Loading the Course Requests
Load Student: Use the "Load Student" button at the bottom of the screen to bring up the form below to load the course requests.
Select Standard/Priority Codes
The user can select one, multiple, or all of the following options:
'All Courses(*) - Select this option to load "*" standard courses to students.
'Female Courses (F) - Select this option to load "F" standard courses to females.
'Male Courses (M): Select this option to load "M" standard courses to males.
'1 Elective Courses: Select this option to load priority code 1 courses to students.
'2-5 Elective Courses: Select this option to load priority codes 2-5 courses to students.
'6-9 Elective Courses: Select this option to load priority codes 6-9 courses to students.
SELECT COURSES (overrides standard/priority selections)
Clicking on this button will bring up the Course List and will allow the user to select one or more courses to add as requests to the selected students.
Select Year(s) To Load
The user can select one or more of the school years displayed.
Click on the "OK" button to process the selected operations and close the window or click on the "Cancel" button to cancel the operations and close the window.
Manual Procedure - Click on a course in the right panel of the screen and it will appear as a request in the left panel. (See below)
Loading Course Requests for Multiple Students
Load School - Auto loads requests for all students for the selected grade(s)
Select Standard/Priority Codes
The user can select one, multiple, or all of the following options:
All Courses(*) - Select this option to load "*" standard courses to students.
Female Courses (F) - Select this option to load "F" standard courses to females.
Male Courses (M) - Select this option to load "M" standard courses to males.
1 Elective Courses - Select this option to load priority code 1 courses to students.
2-5 Elective Courses - Select this option to load priority codes 2-5 courses to students.
6-9 Elective Courses' - Select this option to load priority codes 6-9 courses to students.
SELECT COURSES (overrides standard/priority selections)
Clicking on this button will bring up the Course List and will allow the user to select one or more courses to add as requests to the selected students.
Select Year(s) To Load
The user can select one or more of the school years displayed.
Click on the "OK" button to process the selected operations and close the window or click on the "Cancel" button to cancel the operations and close the window.
Deleting Course Requests for a Student
To delete a single request, click the red cell to the left of the course
To delete auto loaded requests for the school:
Click on the menu item "Action"
A menu will drop down. Select the option "Delete All Auto Loaded Unsched Requests For School". All auto loaded and unscheduled requests will be deletedTo delete unscheduled requests for the
selected student only:
Click on the menu item "Action"
A menu will drop down. Select the option "Delete All Unsched Requests For Student"
Alternate Course Requests
Courses can be specified as "Alternate" courses, that is, courses that can be scheduled if the primary courses cannot be scheduled.
There are two types of Alternate Courses:
Parent/Alternative - In this case, the alternate course is a substitution for a specific 'parent' course.
Specify the Parent course.
Specify the Alternative course. (A "Parent" course may have multiple "Alternative" courses)
Generic Alternative - In this case, the alternative course can be substituted for any course in Transcript Groups 8 or 9.
NOTE - The Automatic Scheduler will NOT try to schedule the Parent/Alternative alternate courses but WILL attempt to schedule the Generic Alternative
courses if that option is selected in the Automatic Scheduler setup box.
Creating Parent/Alternative Course Requests
Parent/Alternative - Step 1
Parent/Alternative - Step 2
Creating Generic Alternative Course Request
Additional Information
Additional information has been added to the Load Student Course Requests screen to further assist the counselors and others with determining the courses to request for the students.
The following buttons are available:
SPED - Clicking on this button will bring up the Special Education information for the student. If it is NOT colored, then no information is available.
504 - Clicking on this button will bring up the 504 information for the student. If it is NOT colored, then no information is available.
LEP - Clicking on this button will bring up the LEP information for the student. If it is NOT colored, then no information is available.
Health - Clicking on this button will bring up the Health information for the student. If it is NOT colored, then no information is available.
Also, the following information is also available:
Diploma Path - If available, the Diploma Path code and description will be displayed.
Career Option - If available, the Career Option code and description will be displayed.
Cluster - If available, the Career Cluster code and description will be displayed.
Concentration - If available, the Career Area of Concentration code and description will be displayed.
Print Student Course Requests
Use the "PrtStu" button at the bottom of the screen to print the student(s) Course Request Forms
PrtStu - Clicking on the "PrtStu" button displays the Print Course Request Forms setup/print box.
Print Options
Include Scheduled Requests - Select this option to show both scheduled and unscheduled requests. Leave unchecked to show unscheduled requests only.
Print Course Offerings - Select this option to print all course offerings at the end of each student request form. The Master Schedule must exist for the base year.
Print Stu Short Form - Select this option to print a student short form with each student request sheet.
Course Listing LayoutSelect to have the course listing printed in a horizontal or vertical format.
HomeRoom and Grade Range
Use Homeroom Order - Select to have the forms printed by HomeRoom Teacher and then alpha by student within the homeroom.
Homeroom Teacher - Click in the Homeroom Teacher field to select the Homeroom Teachers to print.
Grade - Click in the Grade field to further filter the grade level for the students in the selected homerooms.
Student Selection
Special Codes - This field will filter the list based on Special Codes. Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes
are to be included into the report. Otherwise click in the field to right to get a list of Special Codes to choose from.
Programs - This field will filter the list based on Programs. Programs must have been entered into the Student Master record for students. Leave blank if all Program codes are to be included into the report. Otherwise click in the field to right to get a list of Program Codes to choose from.
- Select Student(s): Click in this field to select the student or students to print. NOTE: In some cases, there be no students to choose from due to the choices in the previous fields. For instance, if select homeroom teacher "A" and grade "10", but there are no 10th grade students in teacher A's homeroom, there will be no students in the list. The following field all combine to determine the students listed in the Select Student(s) field: Homeroom Teacher, Grade, Special Codes, and Programs.
- Year and Credit Options
- Add Alt Course Credit to Total Credits: Select this option to add the Alternate course credits to the Total credits for the student.
- Print Year 1516: Print the information for school year 1516. (Current school year plus 1).
- Print Year 1617: Print the information for school year 1617. (Current school year plus 2).
- Print Year 1718: Print the information for school year 1718. (Current school year plus 3).
- Print Year 1819: Print the information for school year 1819. (Current school year plus 4).
- Comment
- Text Box: Type in any comment you want to appear on the Course Request Forms.
- Print Comments: Select this option if you want the Comments in the above Text Box to appear on the Course Request Forms.
- Buttons At Bottom of Form
- Print Forms: Clicking on this button will print the Course Request Forms based on the above specifications.
- Cancel: Cancels the PrtStu operation and closes the window.
Course Request Alert
When a course is loaded where the student already has grades posted and/or a transcript record, the user will get the following warning message advising them of this fact. (See below)
If the user clicks "Cancel" on the warning message, the warning will disappear and the selected course will NOT be added to the Request List. If the user clicks "OK" on the warning message, a screen will pop up to display the grades and/or the transcript information. (See below)
If the user clicks "Close" on the Grades/Transcript display, the window will close and the selected course will NOT be added to the Request List. If the user clicks "OK" on the warning message, the window will close and the selected course WILL be added to the Request List.
Action Menu
There are several items on the Action Menu that may assist with the Load Student Course Requests Program
- Gear Box: The iGear Box has tools that can provide relevant information when making decisions regarding scheduling. Using iGear
iGear Menu
- Master Schedule: Clicking this will display the Master Schedule.
- Graduation Template Scheduler: Clicking this will bring up the Graduation Template Scheduler for the student currently being displayed.
- Delete All Unsched Requests for Student: Clicking this option will delete all the unscheduled requests for the displayed student. The user will get a confirmation message prior to the actual deletion.
- Delete All Auto-Loaded Unsched Requests For School: Based on the options selected on the following screen, all auto-loaded, unscheduled requests will be deleted.
Delete Auto-Loaded Requests Options- Select the grade(s).
- Select the year(s).
- Click "OK" to continue.
- The user will get a confirmation screen prior to the actual deletion.
Buttons at the Bottom of the Screen
- Help: Takes the user to the Scheduling help screen.
- MSched: Displays the Master Schedule selection screen.
- Print: To find the print instructions, follow this link: Standard Print Options.
