Load Student Schedules

This loader will allow the user to manually load students into specific classes in the master schedule. It is very handy in New Year scheduling in which a listed group of students will be directly scheduled into a section that is not going to move or be changed, such as Athletic PE.

Video How-to

Load Student Schedules video

Menu Location

Click on Schedule. Under Loaders, select Load Student Schedules.

Setup Options

To find definitions for standard setup values, follow this link: Standard Setup Options.

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list. IMPORTANT! Set for the next school year if working on the upcoming school year scheduling.

District - Default value is based on your security settings. You will be limited to your district only.

School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.

MSched Grades: Set to filter the class listing based on the grade level of courses in the master schedule. Example: Set to grade of ‘1’ to filter out classes except those with a grade level of 1 such as “Reading 1”.

Class Periods: Set to filter the class listing based on a desired class period. Example: Set class period to ‘1’ will filter out all classes except those offered at 1st period.

Gender - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of Gender to select the desired gender to be included.

Ethnic - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in the field to the right of Ethnic to select the desired ethnic(s) to be included.

Sports - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.

Clubs - Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to select the desired club(s) to view.

Team - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the right of Teams to select the desired Teams(s) to view.

As Of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Sched Start Date - Select start date to use for the schedule records.

Sped

• All
• Sped Only
• Non Sped

Show MSched Comments: Selecting with show the “Comments” column from the master schedule.

Save As Manual Scheduled: **This is normally checked** A very important setting indicating that the classes scheduled will be left alone when any automatic scheduler is run afterwards.

Click OK to continue.

Main

Column Headers

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Left Side Student

• Student Name - Student's name.
• SIDNO - Student identification number.
• GD - Student's grade of enrollment.
• Eth - Student's ethnicity.
• Gen - Student's gender.
• Homeroom - Student's homeroom class.
• LDate - Student's leave date from the school.
• Team - Student's current team.
• Recnum - Student's record number.

Center Section

• STAFF - Staff name from Staff Master.
• ID/DEL - Staff's identification number from Human Resources.
• PD - Class period when course is taught.
• COURSE NAME - Course name from the course catalog.
• GRP - Transcript group from the course file.
• SECT - This is the section number fro the current record.
• C1-C4 - Number of students scheduled in a semester.
• ST CODE - State code number.
• HONR - Honor code from the course file.
• CRE - Credit value from the course file.
• S1-S4 - Section offered in a semester.
• RM - Room number where class will be taught.
• NP - Number of class periods section is taught in one day.
• GD - Grade matching course catalog where course is normally taught.
• DS - Distance learning flag.
• Max - Maximum number of students, normally this is the number of chairs.
• LKS - This value is used by the automatic scheduler to schedule two or more classes together for a student.
• DoW - The days of the week the course is taught.
• LUNCH - Lunch break time that occurs during a section.
• SCH - Local school number.
• DIS - Local district number.
• RSCH - Remote school number where taught if different from local.
• RDIS - Remote district number where taught if different from local.
• MTRM - Max remote students seats for this section.
• RRM - Remote offered course. This allows students from other schools to enroll in this section.
• REC - Record number.
• SE PCS - Special ed placement setting code.
• 12 Hr - 12 hour employee. Denotes the instructor is teaching out of content area but has 12 credit hours in the area of the course.
• TEAM - Team assignment.
• DoWTitle - DOW assigned title.
• C HRS - College hours for dual enrollment courses.
• PSEC SITE - Post secondary site for dual enrollment.
• ADD STAFF - This field is used to denote team teachers.
• CR - Category required. Select if section assignments must have a category.
• DP - Difficulty points. This is a number adjustment to the final grade to enhance the overall section average.

Right Side

Button

Setup: Click to return to the setup box.

Help: Click to see written instructions and videos.

Create: Click to assign selected students to selected classes.

Undo: Click to “unschedule” selected students in selected classes.

De-select MSchedule: Click to remove all of the checks from the classes.

De-select Schedules: Click to remove students from the scheduled area of the student listing.

Print Sched List: Click to produce a listing of students and classes that are selected to be scheduled. This can be printed before or after the Create action is performed.

Selecting Students and Classes

1. Click next to the desired student(s) names, then in the center, click next to the desired class or classes.
2. The user will notice that the course listings appear to be doubled for courses lasting two semesters or more. By default, the user will pick the first instance of the class and the second semester of the course will be automatically selected also. This is normal.
   • If the user wants to schedule the student to only a single semester of the course, slide the scroll bar to the see the semesters offered, then deselect the row of the semester that is not needed.
     
     
     
     
3. As the students and classes are selected, the user will notice that the students are shown on the right in the Schedules columns. They will appear twice for 2 semester courses: Once for semester 1, and again for semester 2. This is normal.
   
   
   
   
4. When done selecting the students and classes, click the Create button at the lower left of the screen. This will schedule the students to the class or classes. A confirmation message will appear.
5. If the user wishes to schedule other students and classes, click the buttons labeled De-select MSchedule and De-select Schedules to clear the selections and start over.
6. If the user made a mistake, or if things have changed, and there is a need to unschedule the students from the class, do the following:
   • Select the students and class or classes scheduled earlier. Click the “Undo” button. This will take the students out of the class or classes.
7. A Final Note: Remember at the setup box there was a setting for “Save as Manual Scheduled”? If the user selected this before scheduling students with this utility, the classes scheduled will remain if any subsequent automatic scheduling is performed. In other words, the auto scheduler will leave these classes in place and work to schedule other requests around these classes.

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