Attendance Calculation

To Calculate the Present Minutes

Take the end of school time and minus the check in time and convert to minutes to equal present minutes.

• Example 15:51 (3:51 pm) - 12:40 = 3 hours and 11 minutes or 191 minutes

To Calculate the Absent Minutes

376 (Instructional minutes in a full day from the Calendar Editor) - 191 present minutes = 185 absent minutes

To Calculate Present Percentage

191 (present minutes) divided by 376 (Instructional minutes in a full day from the Calendar Editor) equals 50.79%. So this is greater than 50% present (not absent) which would make the absence an Other because the student was not absent a half day or a full day.

Note: Days Absent percentage and Days Present percentage will never add up to 100 percent.

Definitions of Attendance

• F - Count of "Full" days absent (51% of the day).
• H - Count of "Half" days absent (26% to 50% of the day)
• O - Count of times absent that does not meet the definition of either full or half day (less than half day absent 0-25%)
• U - Count of "unexcused" absenses
• S - Count of days absent because of disciplinary "suspension"
• E - Count of "excused" absences
• ND - Count of days absent due to "extenuating" (N) circumstances and "doctor" excuses (D)
• OP - Count of days using "other" (O) reasons or "present" (P).
• T - Count of "Tardies" (Code 14)
• L - Count of "Late To School/Early Departure (Code 19)