Post Excuse

Video How-to

Post Absence Excuse video

How-to

1. On the left navigation panel, click on Attendance.
2. Under Entry, select Post Attendance.
3. If you need instructions for setup values to be used, follow the link for Standard Setup Options.
4. The next items are not found on the standard setup options document.
   • 1st PD Code defaults to code 05 Doctor's note needed. To change the default code, click in the field to get a list of codes.
   • Select the appropriate code as a default code.
   • Check Auto Admit to have the system automatically print admit slips when checking a student out or checking a student in.
   • Check Show Keyboard to be able to see the alpha keys in addition to the search box.
   • Click on Add Comment to bring up a dialog box that allows personalized comments to be set for each of the different admit slips.There are defaulted comments but they can be changed.
   • Verify the number of minutes for Lunch and for Non-Instr Minutes.
   • Click OK.
5. To get a list of students:
   • Click on the Students button at the bottom of the screen to get a complete list of the schools students.
   • Click on the Homeroom button to get a list of Homeroom teachers. Select a Homeroom teacher to get their list of students on the screen.
   • Click on the Class button to get the Master Schedule. Select a class to get a list of students in that class on the screen.
6. If an excuse needs to be posted for a student’s prior absences, with the Post Attendance program open with the students listed on the screen, find the student.
7. Once the student has been found, to the right along the same row, find the column labeled DR. Click in the cell.
8. A table listing all the student’s prior days’ absences will appear. Locate the absences to be excused. After locating them, go to the cell on the row of the absence to be excused and below the column header DRCD. Click in that cell.
9. After clicking, a list of excuses will appear. Select the appropriate excuse.
   • If the checkout reason is a medical reason, an additional box will appear listing medical reasons. Find the medical reason that best fits the situation.
   • To the left of the medical reasons are check boxes in columns labeled MI, MO, and SE.
     1. MI = Mild
     2. MO = Moderate
     3. SE = Severe
   • Select the appropriate severity of the medical reason for the student’s checkout.
10. Once the excuse has been posted, the DR REASON can be changed to fit a more unique event. To do this, simply click on the cell with the DR REASON to be changed.
11. A text box will appear containing the existing DR REASON. Change the information to the desired description then click Save.
12. If the excuse was placed on the wrong absence, a red cell is located to the right. Click on the red cell to delete the excuse.
13. After clicking the red delete cell, a deletion verification box will appear. Click Yes if you are sure you would like to delete the excuse for the displayed date. Click No to cancel.