Difference between revisions of "Initiate Message"

From EDgearWiki
Jump to navigationJump to search
Line 26: Line 26:
 
#The next screen will provide you with six options.
 
#The next screen will provide you with six options.
 
#*'''Select AM Bus''' gives you a list of AM buses from which you make a selection(s) and click '''Next'''
 
#*'''Select AM Bus''' gives you a list of AM buses from which you make a selection(s) and click '''Next'''
−
#**Make your next selection from the list: '''Voice Recording, Text to Speech or SMS'''.
+
#***Make your next selection from the list: '''Voice Recording, Text to Speech or SMS'''.
 
#*'''Select PM Bus''' gives you a list of PM buses from which you make a selection(s) and click '''Next'''
 
#*'''Select PM Bus''' gives you a list of PM buses from which you make a selection(s) and click '''Next'''
−
#**Make your next selection from the list: '''Voice Recording, Text to Speech or SMS'''.
+
#***Make your next selection from the list: '''Voice Recording, Text to Speech or SMS'''.
 
#*'''Select Homeroom''' gives you a list of Homeroom from which you make a selection(s) and click '''Next'''
 
#*'''Select Homeroom''' gives you a list of Homeroom from which you make a selection(s) and click '''Next'''
−
#**Make your next selection from the list: '''Voice Recording, Text to Speech or SMS'''.
+
#***Make your next selection from the list: '''Voice Recording, Text to Speech or SMS'''.
 
#*'''Select Clubs''' gives you a list of Clubs from which you make a selection(s) and click '''Next'''
 
#*'''Select Clubs''' gives you a list of Clubs from which you make a selection(s) and click '''Next'''
−
#**Make your next selection from the list: '''Voice Recording, Text to Speech or SMS'''.
+
#**8Make your next selection from the list: '''Voice Recording, Text to Speech or SMS'''.
 
#*'''Select Sports'''gives you a list of Sports from which you make a selection(s) and click '''Next'''
 
#*'''Select Sports'''gives you a list of Sports from which you make a selection(s) and click '''Next'''
−
#**Make your next selection from the list: '''Voice Recording, Text to Speech or SMS'''.
+
#***Make your next selection from the list: '''Voice Recording, Text to Speech or SMS'''.
 
#*'''Select Grades''' gives you a list of Grades from which you make a selection(s) and click '''Next'''
 
#*'''Select Grades''' gives you a list of Grades from which you make a selection(s) and click '''Next'''
−
#**Make your next selection from the list: '''Voice Recording, Text to Speech or SMS'''.
+
#***Make your next selection from the list: '''Voice Recording, Text to Speech or SMS'''.
 
#Make your selection
 
#Make your selection
 +
 +
 +
====Setup 1====
 +
'''Setup Box Options'''
 +
 +
To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
 +
 +
For other set up values not listed in the standard set up list:
 +
 +
*Check '''1 call per household''' to have the program only make one call per household.
 +
*'''Select Individual Students''' will list all students that meet the criteria of the options selected above.  Within the list, select the students to call.  Leave blank to call all students based on the criteria of the options selected above.
 +
*If the message is meant for only Students, the user can jump down to click the '''Next''' button at the bottom of the setup box.  If the user wishes to add Staff members to the message, continue with the next steps.
 +
*'''Home Site Only''': If including staff members in this message, selecting this option will limit the message to only those staff members who are "home based" at the school site.
 +
*Select Staff Groups:  Click here to limit the '''staff''' only by a selected group.
 +
**'''Note''':  Staff Groups are defined by using the [[Call_Group_Loader|Call Group Loader]]
 +
*'''Select Individual Staff''':  Click to select individual staff members. 
 +
**'''NOTE:'''  Clicking the box in the upper left will select all staff members.
 +
*'''Phone Type''':  Click to select the type of phone number to communicate to. 
 +
**Commonly used types:  '''06 Home telephone number''' and '''12  Personal cellular number'''.
 +
*Click '''Next''' to move to the next step in the create message process.
 +
 +
====Setup 2====
 +
#If the message is to be scheduled for a future date/time, check the '''Schedule Call''' box, then select the date and time.
 +
#If the user wishes to send the message out now, leave the '''Schedule Call''' box unchecked. 
 +
#*If no date and time is selected, the message will go out in the next call interval.
 +
#Click '''Next''' to move to the next step in the create message process.
 +
 +
====Setup 3====
 +
#Select '''Record Voice Message''' and click '''Next'''.
 +
#The '''New Voice Message''' window will display.  Follow the six steps on the screen.  At the end of recording process, a recording ID code will be given. 
 +
#Write down the code, then enter the recording ID code in the field labeled "'''6. Enter the message ID below and hang up:'''" as shown below.
 +
#*[[File:voice_record_directions_idcode.png]]
 +
#After entering the recording ID code, hang up the phone used to make the recording.
 +
#Click '''OK'''.  A dialog box showing number of messages to deliver as well as "Yes" or "No" choices will be displayed.
 +
#Click '''Yes''' to continue with the message delivery, or click '''No''' to return to the recording options.
 +
#If '''Yes''' is clicked, a listing of the person's slated for message delivery is shown on the screen.
 +
 +
====Results====
 +
#A list of students that are scheduled to receive the message will be displayed on the screen.  Print or save this report at this time if desired.
  
  
  
 
'''To initiate a message for Select Staff follow these steps.'''
 
'''To initiate a message for Select Staff follow these steps.'''

Revision as of 14:57, 10 March 2016

This program will allow you to create a message via any mobile device.


  1. After logging in to the mobile program site, select the Initiate Message button.
  2. The next screen will show the Select Call Destination options:
    • All Students and Staff
    • All Students
    • All Staff
    • Select Students
    • Select Staff

To initiate a message for All Students and Staff follow these steps.


To initiate a message for All Students follow these steps.


To initiate a message for All Staff follow these steps.


To initiate a message for Select Students follow these steps.

  1. Click the Select Students button.
  2. The next screen will provide you with six options.
    • Select AM Bus gives you a list of AM buses from which you make a selection(s) and click Next
        • Make your next selection from the list: Voice Recording, Text to Speech or SMS.
    • Select PM Bus gives you a list of PM buses from which you make a selection(s) and click Next
        • Make your next selection from the list: Voice Recording, Text to Speech or SMS.
    • Select Homeroom gives you a list of Homeroom from which you make a selection(s) and click Next
        • Make your next selection from the list: Voice Recording, Text to Speech or SMS.
    • Select Clubs gives you a list of Clubs from which you make a selection(s) and click Next
      • 8Make your next selection from the list: Voice Recording, Text to Speech or SMS.
    • Select Sportsgives you a list of Sports from which you make a selection(s) and click Next
        • Make your next selection from the list: Voice Recording, Text to Speech or SMS.
    • Select Grades gives you a list of Grades from which you make a selection(s) and click Next
        • Make your next selection from the list: Voice Recording, Text to Speech or SMS.
  3. Make your selection


Setup 1

Setup Box Options

To find definitions for standard setup values, follow this link: Standard Setup Options.

For other set up values not listed in the standard set up list:

  • Check 1 call per household to have the program only make one call per household.
  • Select Individual Students will list all students that meet the criteria of the options selected above. Within the list, select the students to call. Leave blank to call all students based on the criteria of the options selected above.
  • If the message is meant for only Students, the user can jump down to click the Next button at the bottom of the setup box. If the user wishes to add Staff members to the message, continue with the next steps.
  • Home Site Only: If including staff members in this message, selecting this option will limit the message to only those staff members who are "home based" at the school site.
  • Select Staff Groups: Click here to limit the staff only by a selected group.
  • Select Individual Staff: Click to select individual staff members.
    • NOTE: Clicking the box in the upper left will select all staff members.
  • Phone Type: Click to select the type of phone number to communicate to.
    • Commonly used types: 06 Home telephone number and 12 Personal cellular number.
  • Click Next to move to the next step in the create message process.

Setup 2

  1. If the message is to be scheduled for a future date/time, check the Schedule Call box, then select the date and time.
  2. If the user wishes to send the message out now, leave the Schedule Call box unchecked.
    • If no date and time is selected, the message will go out in the next call interval.
  3. Click Next to move to the next step in the create message process.

Setup 3

  1. Select Record Voice Message and click Next.
  2. The New Voice Message window will display. Follow the six steps on the screen. At the end of recording process, a recording ID code will be given.
  3. Write down the code, then enter the recording ID code in the field labeled "6. Enter the message ID below and hang up:" as shown below.
    • Voice record directions idcode.png
  4. After entering the recording ID code, hang up the phone used to make the recording.
  5. Click OK. A dialog box showing number of messages to deliver as well as "Yes" or "No" choices will be displayed.
  6. Click Yes to continue with the message delivery, or click No to return to the recording options.
  7. If Yes is clicked, a listing of the person's slated for message delivery is shown on the screen.

Results

  1. A list of students that are scheduled to receive the message will be displayed on the screen. Print or save this report at this time if desired.


To initiate a message for Select Staff follow these steps.

Retrieved from EDgear Wiki