Mail Room

This report creates a list of staff members for labels printing and various forms.

On the left, click on Human Resources. Under Lists, select Mail Room.

Setup Box Options

To find definitions for standard setup values, follow this link: Standard Setup Options.

For other set up values not listed in the standard set up list:

• Home Base - choose All, Yes or No - school where employee is based

• Include Subs - choose, yes or no to include subs

• Employee Status - choose All, Active or Separated

• Marital Status - choose from married, Divorced, Widowed, etc.

• DL Type - choose driver's license type, All, Commercial, Automobile, Bus, etc.

• DL Expiration - choose driver's license expiration date using drop down boxes or the calendar

• Object Code - choose Job Title

• Function Code - choose Job Function/Responsibilities

• Display Fields - choose which columns to show on the report

Print Options

• Type: Mail (mailing labels) or Folder Folder labels)

Check to show Addresses, Staff ID

• Include: Staff First name Last name Format - choose order of name order to be printed

Click OK to move to the next screen.

Column Headers

To find definitions of commonly used column headers, follow this link: Common Column Headers.

For other columns not listed in the common column list:

• Hire Date - lists the first day of the employee's hire date

• Separation Date - lists the first day of the employee's leave date

• Separation Reason - separation reason of the staff leaving

• Separation Comment - separation comment of the staff leaving

• DL Type - driver's license type, All, Commercial, Automobile, Bus, etc.

• DL State - driver's license state

• DL Number - driver's license number

• DL Expire - driver's license expiration date

• HQ Areas and Methods - codes to signify All, Middle or High School area of the Highly Qualified

• Cert Type - type of Certificate the employee has earned

• Cert No - Certificate Number

• Cert Suffix - Certificate Suffix

• Cert Except - Certificate exception

• Cert Area - Certificate Area

• Cert Issue - Certificate issue date

• Cert Exp - Certificate Expiration Date

• Job Class - single alpha character to show job classification

• Status - status code from the Demographic page: Board employee, State employee, Professional employee, etc.

To Print this Report

1. Click the Print button at the bottom of the screen.
2. A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.
3. The default print option will be PDF.
4. Click the print button on this popup and a print preview window will appear.
5. To get the print icon on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.
6. Click the print icon at the right end of this rectangle. Another print preview will appear.
7. Click the print button at the top left to print the report. Close the print preview.

To Print Labels

1. Click the Print Labels button at the bottom of the screen.
2. A print preview window will appear.
3. To get the print icon on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.
4. Click the print icon at the right end of this rectangle. Another print preview will appear.
5. Click the print button at the top left to print the report. Close the print preview.

Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video

---

Human Resources Main Page