Monthly Close Out

This program will provide the means to prevent changes or new transactions for a specific month after all reports have been verified and the bank reconciliation has been completed. Users may also view which months have been closed.

1. Select Funds/Lists/Monthly Close Out from the left side of the screen.
2. The Setup box will appear.
3. The District, Year, and Fiscal Year will appear in the setup box based on your user name.
4. Verify the Fiscal Year before moving forward.
5. Refer to the instructions below to:
   • View the list of months that have been closed out in a particular fiscal year.
   • Close out a month.

To view months that have been closed use the following steps.

1. Click the View button at the bottom of the setup box.
2. The next screen will show the months that have been closed for your school.
3. Definitions of Column Headings are listed below.

To close out a month use the following steps.

1. Enter the month to be closed.
2. The close date will be automatically adjusted based on the selected month.
3. Enter your initials.
4. Click the Save New Close button.
5. The next screen will show new closed month along with all previously closed months.

Definitions of Column Headings

• Dist--Your District
• Sch--Your school. This is based on your user name.
• Year--The fiscal year start date. This can be changed to view previous year's close out information.
• Month--The closed month(s)
• End Date--The last day of the closed month.
• Initials--The initials entered on the setup box
• User Login Name--The login used when opening JCampus software
• Action Date--The date each month was closed.

To Print this Report

1. Click the Print button at the bottom of the screen.
2. A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.
3. The default print option will be PDF.
4. Click the print button on this popup and a print preview window will appear.
5. To get the print icon on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.
6. Click the print icon at the right end of this rectangle. Another print preview will appear.
7. Click the print button at the top left to print the report. Close the print preview.