Cohort Year Fast Loader

This document will provide instructions using the Cohort Year Fast Loader. Students can be fast loaded by selecting all students that are in the same Cohort Year and then selecting the Cohort; or the students may be assigned individually for a small group of students that are in a different Cohort.

1. Select Student Master on the panel on the left side of the screen.
2. Under Loaders, select Cohort Year Fast Loader.
3. If you need instructions for setup values to be used, follow the link for Standard Setup Options.

Definitions of Column Headers

To find definitions of commonly used columns follow this link: Common Column Headers.

The following column headers are not found on the Common Column Headers document.

Cohort Year--Column for selecting the cohort year. This column will display the Cohort Year for any student whose Cohort Year has already been entered.

Instructions for loading the Student Cohort Year for all students in the same grade with the same cohort year:

1. You will need the list of the few students that do not have the same Cohort Year as the majority of the grade and each cohort year of each of these students. Their cohort year can be entered individually or in small groups using the instructions below.
2. Click the Check Box at the top of the Cohort Year column. An asterisk will appear in the column for all students.
3. NOTE--students that already have a cohort year on the screen should be skipped when checking the cohort year check box. Skipping these students will prevent the replacement of any existing cohort years that have been previously entered.
4. Select the Cohort Year from the list of values on the right side of the screen.
5. All asterisks will be replaced with the selected cohort year value.
6. A student's cohort year can be found at the bottom right on the Sports and Fees tab of his/her student master record.
7. Refer to the instructions below for Printing this report.

Instructions for loading the Student Cohort Year for individual students or small groups

1. You will need the list of these students and each cohort year of each of these students.
2. Click the cell to the right of the student name(s) who have the same cohort year. An asterisk will appear in the cohort year cell. All students selected must be in the same cohort year.
3. Select the Cohort Year from the list of values on the right side of the screen.
4. All asterisks will be replaced with the selected cohort year value.
5. In addition to this report, a student's cohort year can be found at the bottom right on the Sports and Fees tab of his/her student master record.
6. Refer to the instructions below for Printing this report.

Buttons at the bottom of the display

Setup--This allows you to change the values on the setup box without exiting the program.

Print--Use this button to print the report displayed on the screen. Refer to the instructions below for printing the report.

Help--This button links to the JCampus video and written instructions.

To Print this Report

1. Click the Print button at the bottom of the screen.
2. A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.
3. The default print option will be PDF.
4. Click the print button on this popup and a print preview window will appear.
5. To get the print icon on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.
6. Click the print icon at the right end of this rectangle. Another print preview will appear.
7. Click the print button at the top left to print the report. Close the print preview.