Standard Setup Options

This set of information provides a source of how to use the Setup Box Options to enter data for a specific group of students or create a report based on certain options.

NOTE: Use the back arrow to return to the previous set of instructions.

Common Setup Box Options

Year--Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District--Default value is based on your security settings. You will be limited to your district only.

School--Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.

Grade--Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.

Gender--Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of Gender to select the desired gender to be included.

Ethnic--Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in the field to the right of Ethnic to select the desired ethnic(s) to be included.

As-of-date--Limits the list to those students who are active as of the date selected.

Refer to the following list for additional data elements that can be found on setup boxes.

Accommodations--Students identified as 504 will have an IAP which lists a particular student's required accommodations such as (but not limited to) shorter assignments, preferential seating and extended test time. Leave blank if all accommodations are to be included into the report. Otherwise, click in the box to the right to select the desired accommodations to view on the report.

Active Only, Active As Of--This choice will list only those students who are active as of the date selected in the As of Date field.

Alarm Codes--Codes related to a student's health or limitations on parental involvement. Leave blank if all alarm codes are to be included into the report. Otherwise click in the field to the right of Alarm Codes to select the desired alarm code(s) to view.

Alert Codes--Codes related to a student's health or limitations on parental involvement. Leave blank if all students are to be included in the report. Otherwise click in the field to the right of Alert Codes to select the desired alarm code(s) to view.

Class Period--A numeric value that indicated the period of the day a course is offered according to the Master Schedule Editor. To select all class periods leave the field blank or click in the field and select the check box at the top of the list of class periods; to select one or more class periods click in the field and select the desired class period(s) from the popup list.

Clubs--Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to select the desired club(s) to view.

Counselor--Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the right of Counselor to select the desired counselor(s) to view.

Disabilities--Identification via Special Education evaluation. Leave blank if all disabilities are to be included into the report. Otherwise, click in the box to the right of Disabilities to select the desired disabilities to view on the report.

Fee--To select all Fees either leave the field blank or click in the field and select the check box at the top of the list. To print the list of students that owe one or more (but not all) fees click the check box by each fee you want to include on the report.

From Date and To Date--A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Homeroom--The teacher who is assigned a group of students in addition to the regular classes that they teach. Leave blank if all homerooms are to be included into the report. Otherwise click in the field to the right of Homeroom to select the desired homeroom(s) to view.

Order To List--Allows for the list to be sorted in the desired way upon clicking OK. The options for sorting include:

Advisor Order will sort the list first by Advisor name then alphabetically by the student's last name.

Alpha Order will sort the list alphabetically by the student's last name

Grade Order will sort the list alphabetically by the student's last name within the student's grade level

Homeroom Order will sort the list first by homeroom teacher name and then alphabetically by the student's last name

Counselor Order will sort the list first by counselor name and then alphabetically by the student's last name.

Club Order will sort the list first by the student's club and then alphabetically by the student's last name.

Classroom Order will sort the list first by classroom and then alphabetically by the student's last name.

Student Order is equivalent to sorting in alpha order.

Zip Order sorts students into zip code groups then alphabetically within each zip code group.

Print Break on Homeroom will change Order to List to Homeroom Order and when the list is printed, each homeroom teacher will be printed separately

Print Break on School--This is for district level users. On this report, students will be sorted alphabetically by school and printed on separate pages.

Program--Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.

Select the Room Number. Leave the Room Number blank if all room numbers are to be included. Otherwise click in the box to the right of Room Number to select the room number(s) to be included.

Semester--to select all semesters leave the field blank or click in the field and select the check box at the top of the list of semesters; to select one or more semesters click in the field and select the desired semester(s) from the popup list.

Show Option Buttons--Examples that limit information on the report include Show Sped Only, Non Sped, both (all); show 504 Only, Non 504,' both (all). Examples that indicate whether or not to include information on the report include show counselor, show school name and show class period.

Show Remote Only--If this box is checked, the report will list only those students who come to your school from another school in the district.

Show SSN -- show the social security number on the report

Sidno--List of students by Sidno for whom an Enrollment Status Form will be printed. Select one or more students or leave the field blank for all students or check the box at the top of the student list to select all students

Skip codes--Records that have the skipped codes will not be considered by the program.

Use SIS School--Check this item if your district uses SIS school for students.

Skip NR Students--This portion will not show students with entry code of NR.

Special Codes--Leave blank if all special codes are to be included into the report. Otherwise click in the field to the right of Special Codes to select the desired special code(s) to view.

Sports--Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.

Students --This will generate a list of students to select from.

Teams--Leave blank if all team names are to be included into the report. Otherwise click in the field to the right of Teams to select the desired Teams(s) to view.