Grade Distribution Report

Video

Grade Distribution Report video

Getting Started

1. Select Grades in the list of program areas on the left of the screen.
2. Select Count at the bottom of the Grades list of program areas.
3. Select Grades Distribution Report.

Setup Options

1. Select the desired "Year".
2. "District" and "School" should be defaulted based on security.
3. “Grade” should be left blank if all grade levels are to be included in the report. Otherwise click in the box to the right of “Grade” to select the desired grade level(s) to be included. If you click the check box to the left of "value" then all Grade levels will be checked.
4. “Ethnic” should be left blank if all ethnic(s) are to be included in the report. Otherwise, click in the box to the right of “Ethnic” to select the desired ethnic(s) to be included.
5. “Gender” should be left blank if both genders are to be included in the report. Otherwise, click in the box to the right of “Gender” to select the desired gender(s) to be included. If you click the check box to the left of "value" then all genders will be checked.
6. "Class Period" should be left blank if all periods are to be included in the report. Otherwise, click in the field to get a list of the class periods. Click the check box to the left of the blank line to select all class periods or click the check box to the left of the ‘value’ at the top of the class period list.
7. "Course Name" should be left blank if all courses are to be included in the report. The course list is from the Courses Catalog. Otherwise, click in the field to get a list of courses. You may check one or more courses for the report.
8. "Course Group" should be left blank if all courses types are to be included in the report. If the user wishes to limit the report to just courses in a transcript group(s), click to select the desired course groups.
   • Example: To limit report to just courses categorized as English and Math, click and select "English" and "Math". The resulting report will only show counts for classes categorized as "English" and "Math" of courses.
   • If you click the check box to the left of "value" then all groups will be checked.
9. Select the Marking Period.
10. Select the As-of-Date. This represents active students as of the date you choose. It usually defaults to the current date.
11. Select the students to Show. You may run the report for All Students, Special Ed Students only, or Non-Sped Students (Regular Ed only.
12. The “Remote Scheduled Students Only” option will limit your report to show grades distribution only for students that are scheduled into remote classes.
13. Click the OK button to start the report. Give it a little time to harvest the counts. Results will be displayed by teacher, period order.
    • Note: If a class is not displayed, it is because there no grades posted for the course.

Column Header Definitions

• School: Site where course is being taught.
• Teacher: Teacher’s name found in the Master Schedule Editor.
• Course: Name of the course in the Master Schedule Editor with the period in which the course is being taught.
• TGR: Total grades posted.
• Column Headers A, A%, through F, F%: Count of students with an A, B, etc., followed by the percent of each.
• Column Headers P, P%: Number of students earning a grade of P followed by the percent.
• Column Header O, O% through U, U%: Number of students earning a grades of O, S, N, U followed by the percent of each.
• Column Header I, I%: Number of students with an incomplete followed by the percent.
• Column NUM: Total numeric points divided by total grades posted.
• Column Grade: Grading scale letter equivalent of the NUM column. This field will be empty if a mix of grading scales are used.
• Column OT: The number of students with grades other than those in previous columns.
• Column QP: The total quality points divided by the total grades posted.

Count Cell Click Applications

TIP: If the user clicks on the number in the grades count cell, the roster of students who have that grade will be displayed on the screen.

1. To obtain a quick list of students failing a single course: Click on the count of "F" grades for a single course.
2. To obtain a quick list of students failing all classes taught by a teacher: On the teacher summary row, click on the count of "F" grades.
3. To obtain a quick list of students failing all classes in the report: Browse to the very last row of the report labeled "Grade". Click on the count of "F" grades to get a list of all students failing all classes on the report.
4. To obtain the teacher's absence report and referral incident list: Click on the teacher's name.

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