Move Scheduled Students

This program will allow you to move or copy scheduled students from one section to another. Use the following steps to move or copy scheduled students.

Video How-to

Move Scheduled Students video

Getting Started

1. Select Scheduling from the list of program areas on the left of the screen.
2. Select Loaders.
3. Select Move Scheduled Students.
4. Click Ok to move to the next screen.

Setup Box Options

1. Verify Year, District, and School. These default values are based on your security settings.
2. Master Schedule Grade: Leave the field blank if all grade levels are to be included. Otherwise click in the box to the right of Master Schedule Grade to select the desired grade level(s) to be included.
3. As of Date: This date is the enrolled as of date for students. It usually defaults to the current date.
4. Sched Start Date: Select the date the schedule change is to start.

Definitions of Column Headers

A split screen will be displayed. On the left, pick the class to move or copy students FROM. On the right, pick the class to move or copy the students TO. Note--Column Headers on both sides of the screen are the same.

Check box column: Used to select the section which students are moving from (left side) and the section to which students are moving (right side)

Staff Name: Name of teacher from the Master Schedule

Course: Name of course from the Master Schedule

Section: Section number from the Master Schedule.

S1 through S4: Check boxes indicating which semester(s) the courses are scheduled

PD: Class period in which course is scheduled

Room: Location of course

GD: Grade level from the Master Schedule

MAX: Maximum number of students allowed

C1 through C4: Count of students in the class by semester; C1: semester 1, C2: semester 2, etc.

SCH: School where student is enrolled

DIST: District where student is enrolled

RSCH: School where teacher is assigned

RDIST: District where teacher is assigned

REM: Indicator that course is being offered to other schools remotely

Process for Moving Scheduled Students

1. You need to know the section number from which students are being moved or copied FROM and the section number TO which they are being moved or copied.
2. You may sort the each side of the screen based on Teacher name and/or on Section number.
3. Check the box by the original section on the left side of the screen (the course FROM which students are being moved or copied).
4. Check the box by the new section on the right side of the screen (the course TO which students are being moved or copied).
5. Click Move Students button at the bottom left of the screen.
6. A popup will appear on the screen. The top of the popup will show the information related to the two sections. Review for accuracy.
   • If this is incorrect click the Cancel button and start process over by unchecking the incorrect section(s) and click the Move Students button.
   • If this is correct continue with the steps below.
7. T here are four remaining sections of the popup that needs to be reviewed and changed as needed.
   1. Select Copy or Move schedules from old section:
      • The Copy choice will leave students in the original section and create schedule records for the new section.
      • The Move choice will remove the original section from the students' schedules and create schedule records for the new section.
   2. Select 'Merge' or 'Move' students in 'TO' section:
      • The Merge choice (usually the default) will create the schedule records using the newly created section in the Master Schedule. If there are any students in the to section, the from students will be added to the roster.
      • The Move choice should be used only if the students in the TO Section are to be moved into another section and are being replaced by the students in the FROM Section. This option will create schedule records using a temporary section number (999999999999) for the original list of students in the To Section. After completing the move students process, you will need to move students from the 99999999999 section to another section and delete the temporary class from the Master Schedule.
   3. Semester(s) From--Select the semester(s) from which students are being moved or copied. You do not have to move them one semester at a time.
   4. Semester(s) To--Select the semester(s) to which students are being moved or copied. The Semester To selection should match the Semester From selection above.
8. Click Ok and a list of students in the FROM Section will appear on the screen.
9. To Move selected students, click the check box to the left of the student name.
10. To Move all students, click the "select all" check box at the top left of the window.
11. Click Ok.
12. Click the Init button to update counts for the effected courses.
13. Click the Setup button to refresh the screen to show corrected course counts; then, click Ok on the setup box.

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