Daily Absentee List

Video

Daily Absentee List video

Getting Started

1. On the left navigation panel, click on "Attendance".
2. Under "Lists", select "Daily Absentee List".

Setup Options

1. Select the desired "Year"
2. "District" and "School" should be defaulted based on security
3. Select "Detail Report" to get detailed list of students and their detailed attendance records. If "Detailed Report" is selected, other options become available at the bottom of the setup screen:
   1. By checking "Phone #", the student's phone number will be printed on the report
   2. By checking "Legend", an explanation of the attendance headers will be printed out
4. Select "Summary Report" to get a list of students and the number of days they have been absent. If "Summary Report" is selected, other options become available at the bottom of the setup screen:
   • "Over Days" allows the printing of students with a range of days absent. Set the range as desired
   • "Equal Days" allows the printing of students with a specific amount of days absent. Set the number of days that's desired
   • By checking "Policy", a policy letter will print out as well as the attendance letter
   • By checking "History", a detailed attendance history will print out with the attendance letter
5. "Skip Codes" allows the program to ignore certain attendance codes when counting the number of days absent. Click in the field and select the codes to skip and click "OK"
6. “From Date” and “To Date” should be set so that the desired attendance date range is selected
7. “Grades” should be left blank if all grade levels are to be included into the report. Otherwise, click in the box to the right of “Grades” to select the desired grade level to be included
8. "Club" will only display students who are in the club selected. Leave blank to list all students regardless of club
9. "Sport" will only display students who are in the sport selected. Leave blank to list all students regardless of sport
10. "Order" allows for the list to be sorted in the desired way upon clicking "OK". The options for sorting are:
    • "ALPHA" will sort the list alphabetically by the student's last name
    • "GRADE/ALPHA" will sort the list alphabetically by the student's last name within the student's grade level
    • "HR/ALPHA" will sort the list first by homeroom teacher name and then alphabetically by the student's last name
11. If "Check In After" is checked, the results will be limited to show attendance records with doctor's notes that were posted within the specified date range and attendance records with a check that occurred after the specified time. (To view records without check-ins, set the check-in time to the end of school and the checkout time to any time you wish within the school hours)
12. If "Check Out After" is checked, the results will be limited to show attendance records with checkout times that are after the specified time
    • For "Show Remote":
      1. If set to "None", only enrolled student's will appear on the list
      2. If set to "Only", then only students coming to your school from other schools will be listed
      3. If "All", then both remotely scheduled students and enrolled students will be listed
13. For "Show Only":
    • If "Active" is checked, only students who are currently enrolled will be listed
    • If "Full Day" is checked, only full day absences will be considered for the report
    • If "Tardies" is checked, only students with tardy to class codes will be listed
    • If "Skips" is checked, only students with skip codes will be listed
14. If letters need to be printed, click "Letters" at the bottom of the setup box. A "Letter Options" window will appear
15. The "Letters Options" window is divided into two areas. "Letters" and "Policy Statement". In each area, are three selection boxes labeled with the grades levels each box represents. Grades 1-3, 4-8, and 9-12. Click in the selection box in the area and grade range desired
    • After click in the selection box a list of letters or policies will appear. Select the appropriate letter and click "OK"
    • After all desired letters and/or policies have been selected, click "OK"
16. To e-mail the report to staff members, click the "Email" button at the bottom of the setup box
    • The "Email Options" window will appear. Check the box "Use Email" to send the report out using email
    • Check "Central Office" to send the e-mail from a central office address
    • In the "To:" field, type the e-mail address of the employees to send the report to or click the "Teacher Email" button at the bottom to select the teachers to send the report
    • In the "From:" field, type the e-mail address of the person sending the report
    • Click "OK"
17. Click "OK" on the setup box when all options have been set correctly

How-to

1. The report will appear on the screen. Click "Print" to print the report as shown on the screen
2. Click "Print Letters" to print letters for everyone on the report or only those highlighted on the report