Difference between revisions of "End of Year Guide - High School"
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# _____'''[[Principal Communicates Grades Deadline for Teachers]]''' | # _____'''[[Principal Communicates Grades Deadline for Teachers]]''' | ||
# _____'''[[Teachers Update WebGradeBook Assignments]]''' | # _____'''[[Teachers Update WebGradeBook Assignments]]''' | ||
| − | # '''[[Move Graduating Juniors to Senior Grade Level]]''' ''(HS)'': High Schools move any graduating Junior to the Senior grade level prior to graduation. | + | # _____'''[[Move Graduating Juniors to Senior Grade Level]]''' ''(HS)'': High Schools move any graduating Junior to the Senior grade level prior to graduation. |
| − | # '''[[Missing Grades Audit]]''': Check for missing marking period grades. | + | # _____'''[[Missing Grades Audit]]''': Check for missing marking period grades. |
| − | # '''[[Incomplete Grade Audit]]''': Check for "I" (incomplete) grades. | + | # _____'''[[Incomplete Grade Audit]]''': Check for "I" (incomplete) grades. |
| − | # '''Import EOC Scores''' ''(District Coordinator)'': Usually done by the District Coordinator, the EOC scores are imported for EOC classes. The scores go to the E2 (or E4 if 4x4) areas of the teacher's gradebook, as well as to the student's test results. | + | # _____'''Import EOC Scores''' ''(District Coordinator)'': Usually done by the District Coordinator, the EOC scores are imported for EOC classes. The scores go to the E2 (or E4 if 4x4) areas of the teacher's gradebook, as well as to the student's test results. |
| − | # '''[[Mass Calculate Semester / Final Averages for Entire School]]''': Calculate the semester / final averages. For High Schools, do Seniors first, then Underclassmen when ready. | + | # _____'''[[Mass Calculate Semester / Final Averages for Entire School]]''': Calculate the semester / final averages. For High Schools, do Seniors first, then Underclassmen when ready. |
| − | # '''Identify Students With High Absences for Possible Retention or Denial of Credit''' | + | # _____'''Identify Students With High Absences for Possible Retention or Denial of Credit''' |
#* '''[[Attendance By Course and History]]''' ''(HS)'': Report checks number of times a student has missed a class based on the bell schedule. School can mark the class or classes as failed with an "*" asterisk. | #* '''[[Attendance By Course and History]]''' ''(HS)'': Report checks number of times a student has missed a class based on the bell schedule. School can mark the class or classes as failed with an "*" asterisk. | ||
#* '''[[Daily Absentee List]]''' ''(Elem/MS)'': List is used to mark denial of credit (*) in [[Post Grades By Student]]. | #* '''[[Daily Absentee List]]''' ''(Elem/MS)'': List is used to mark denial of credit (*) in [[Post Grades By Student]]. | ||
#* '''[[Non-Academic Failure Review]]''': Run this report to obtain a list of students given denial of credit due to attendance. | #* '''[[Non-Academic Failure Review]]''': Run this report to obtain a list of students given denial of credit due to attendance. | ||
| − | # '''Print [[Grade Sheets]]''': The user prints grade sheets for the teacher to review and sign for accuracy. Fixes and corrections are made as a result of any feedback from the teacher. | + | # _____'''Print [[Grade Sheets]]''': The user prints grade sheets for the teacher to review and sign for accuracy. Fixes and corrections are made as a result of any feedback from the teacher. |
| − | # '''Repeat [[Mass Calculate Semester / Final Averages for Entire School]]''': Based on feedback from Grade Sheets, a repeat of calculating semester / final averages is needed to update based on any corrections made. For High Schools, do Seniors first, then Underclassmen when ready. | + | # _____'''Repeat [[Mass Calculate Semester / Final Averages for Entire School]]''': Based on feedback from Grade Sheets, a repeat of calculating semester / final averages is needed to update based on any corrections made. For High Schools, do Seniors first, then Underclassmen when ready. |
| − | # '''[[Review and Update Special Codes Related to Diploma Pathways]]''' ''(HS)'': Students are reviewed for diploma tracks in the Special Codes of Student Master. | + | # _____'''[[Review and Update Special Codes Related to Diploma Pathways]]''' ''(HS)'': Students are reviewed for diploma tracks in the Special Codes of Student Master. |
| − | # '''[[Update_GPA|Update Cumulative GPA's]]''' (''HS''): Updating the cumulative gpa is a preparation step for running the ranking report. ranking report. | + | # _____'''[[Update_GPA|Update Cumulative GPA's]]''' (''HS''): Updating the cumulative gpa is a preparation step for running the ranking report. ranking report. |
| − | # '''[[GPA Ranking Report]]''' (''HS''): Run the '''GPA Ranking Report''' to check that Seniors have enough credits to graduate. For underclassmen, use as a tool to determine if students have enough Carnegie Units to move to the next grade level. | + | # _____'''[[GPA Ranking Report]]''' (''HS''): Run the '''GPA Ranking Report''' to check that Seniors have enough credits to graduate. For underclassmen, use as a tool to determine if students have enough Carnegie Units to move to the next grade level. |
| − | # '''Check Test Scores for Seniors''' (''HS''): Use either of the tools described below to check that Seniors have test scores to graduate. | + | # _____'''Check Test Scores for Seniors''' (''HS''): Use either of the tools described below to check that Seniors have test scores to graduate. |
#* '''[[Test_Score_Editor_-_Editing/Entering_Scores|Test Score Editor]]''': Use this program to edit, as well as enter, any EOC scores needed for graduation. On setup box, set '''Test Type''' to '''EOC'''. | #* '''[[Test_Score_Editor_-_Editing/Entering_Scores|Test Score Editor]]''': Use this program to edit, as well as enter, any EOC scores needed for graduation. On setup box, set '''Test Type''' to '''EOC'''. | ||
#* '''Mass Print Test Score Cards''': Go to '''Grades''', '''Lists''', then '''Mass Print Test Score Cards''' to bulk print the Test Score Cards for Seniors. | #* '''Mass Print Test Score Cards''': Go to '''Grades''', '''Lists''', then '''Mass Print Test Score Cards''' to bulk print the Test Score Cards for Seniors. | ||
| − | # '''Print Transcripts | + | # _____'''Print and Check Senior Transcripts''' (''HS''): From [[Overview|Transcript Workstation]], use the '''Print Multiple''' button to print Transcripts to be checked for graduation requirements. |
| − | # '''Identify Students with Failing Final Grades''': Use either the [[Grade Distribution Report]] or the [[Possible_Failures|Possible Failures Report]] to obtain lists of students that have failed courses for the year. | + | # _____'''Identify Students with Failing Final Grades''': Use either the [[Grade Distribution Report]] or the [[Possible_Failures|Possible Failures Report]] to obtain lists of students that have failed courses for the year. |
#* These lists are not only handy for determining promotion / retention, but also for new year scheduling or summer school lists. | #* These lists are not only handy for determining promotion / retention, but also for new year scheduling or summer school lists. | ||
Revision as of 13:00, 14 April 2014
Below are suggestions for common procedures associated with closing of a school year.
- You may find the use and order of some of these programs does not suit the way you do things. These are suggestions only. Please consult with your District Coordinator for a combination of procedures/programs that works best for your district.
- _____Principal Communicates Grades Deadline for Teachers
- _____Teachers Update WebGradeBook Assignments
- _____Move Graduating Juniors to Senior Grade Level (HS): High Schools move any graduating Junior to the Senior grade level prior to graduation.
- _____Missing Grades Audit: Check for missing marking period grades.
- _____Incomplete Grade Audit: Check for "I" (incomplete) grades.
- _____Import EOC Scores (District Coordinator): Usually done by the District Coordinator, the EOC scores are imported for EOC classes. The scores go to the E2 (or E4 if 4x4) areas of the teacher's gradebook, as well as to the student's test results.
- _____Mass Calculate Semester / Final Averages for Entire School: Calculate the semester / final averages. For High Schools, do Seniors first, then Underclassmen when ready.
- _____Identify Students With High Absences for Possible Retention or Denial of Credit
- Attendance By Course and History (HS): Report checks number of times a student has missed a class based on the bell schedule. School can mark the class or classes as failed with an "*" asterisk.
- Daily Absentee List (Elem/MS): List is used to mark denial of credit (*) in Post Grades By Student.
- Non-Academic Failure Review: Run this report to obtain a list of students given denial of credit due to attendance.
- _____Print Grade Sheets: The user prints grade sheets for the teacher to review and sign for accuracy. Fixes and corrections are made as a result of any feedback from the teacher.
- _____Repeat Mass Calculate Semester / Final Averages for Entire School: Based on feedback from Grade Sheets, a repeat of calculating semester / final averages is needed to update based on any corrections made. For High Schools, do Seniors first, then Underclassmen when ready.
- _____Review and Update Special Codes Related to Diploma Pathways (HS): Students are reviewed for diploma tracks in the Special Codes of Student Master.
- _____Update Cumulative GPA's (HS): Updating the cumulative gpa is a preparation step for running the ranking report. ranking report.
- _____GPA Ranking Report (HS): Run the GPA Ranking Report to check that Seniors have enough credits to graduate. For underclassmen, use as a tool to determine if students have enough Carnegie Units to move to the next grade level.
- _____Check Test Scores for Seniors (HS): Use either of the tools described below to check that Seniors have test scores to graduate.
- Test Score Editor: Use this program to edit, as well as enter, any EOC scores needed for graduation. On setup box, set Test Type to EOC.
- Mass Print Test Score Cards: Go to Grades, Lists, then Mass Print Test Score Cards to bulk print the Test Score Cards for Seniors.
- _____Print and Check Senior Transcripts (HS): From Transcript Workstation, use the Print Multiple button to print Transcripts to be checked for graduation requirements.
- _____Identify Students with Failing Final Grades: Use either the Grade Distribution Report or the Possible Failures Report to obtain lists of students that have failed courses for the year.
- These lists are not only handy for determining promotion / retention, but also for new year scheduling or summer school lists.
