Difference between revisions of "Set up scanning"
From EDgearWiki
Jump to navigationJump to search| Line 20: | Line 20: | ||
#Start the program from the attendance screen | #Start the program from the attendance screen | ||
::a. Setup | ::a. Setup | ||
| − | :::i. Year | + | :::i. '''Year''' |
| − | :::ii. District | + | :::ii. '''District''' |
| − | :::iii. School -- Note if a school is picked then ONLY staff with contract records at that school or 700 level can scan. If 700 is picked ALL staff can scan in. Use this in a Professional Development no matter the true location. | + | :::iii. '''School''' -- Note if a school is picked then ONLY staff with contract records at that school or 700 level can scan. If 700 is picked ALL staff can scan in. Use this in a Professional Development no matter the true location. |
| − | :::iv. Location -- Select from a dropdown menu. This is remembered from the last login if a WEBOPTION is set. By default it is always blank. | + | :::iv. '''Location''' -- Select from a dropdown menu. This is remembered from the last login if a WEBOPTION is set. By default it is always blank. |
| − | :::v. Student or Staff -- Select | + | :::v. '''Student or Staff''' -- Select |
| − | :::vi. Date/Time -- Defaults to the current date/time. | + | :::vi. '''Date/Time''' -- Defaults to the current date/time. |
| − | :::vii. Use Alternate ID -- For Students this can be the StateID. | + | :::vii. '''Use Alternate ID''' -- For Students this can be the StateID. |
| − | :::viii. Use Payroll ID -- For Staff this can be the ID from the Payroll System. | + | :::viii. '''Use Payroll ID''' -- For Staff this can be the ID from the Payroll System. |
Reports | Reports | ||
Revision as of 08:51, 6 August 2024
Location Scanning Setup
Location Scanning is included in the Attendance Module. This is not an additional charge.
- Contact a programmer in the Shreveport office to turn on the “Scanning” feature for the your school. Note: This can be turned on at the District Level.
- Setup up Security in User Management
- a. Category> Attendance, Program> Location Scanning
- b. Under Actions, you will need to setup the following:
- i. Add Location -- Very few will need this feature. All can select a location but action allows the user to Create one.
- ii. Add Manual Entries -- Very few. This allows clicking on the Scan Log and manually adding the record.
- iii. Allow Scanning Date Override -- Very few. The program defaults to the current date. This allows changing the date on the setup.
- iv. Delete -- Very few. Allows deletions of a record. The program does require a REASON for the deletion and it is logged.
- v. Editing -- Allows a user to change in part of the scan record.
- vi. Kiosk Mode -- If this is enabled then the program ONLY allows scanning. When that mode exits then the program quits. PLEASE do not confuse this with Kiosk mode on a Computer of Chromebook.
- vii. Scan Auto Out Time -- This will allow the user to set the default AUTO out time. If a user does not scan out at the end of the day then this value is posted automatically. MOST districts will not use this feature.
Usage
- Start the program from the attendance screen
- a. Setup
- i. Year
- ii. District
- iii. School -- Note if a school is picked then ONLY staff with contract records at that school or 700 level can scan. If 700 is picked ALL staff can scan in. Use this in a Professional Development no matter the true location.
- iv. Location -- Select from a dropdown menu. This is remembered from the last login if a WEBOPTION is set. By default it is always blank.
- v. Student or Staff -- Select
- vi. Date/Time -- Defaults to the current date/time.
- vii. Use Alternate ID -- For Students this can be the StateID.
- viii. Use Payroll ID -- For Staff this can be the ID from the Payroll System.
- a. Setup
Reports
Action Menu:
- Staff
- a. Scan Entry Report
- b. Scan Error Report - Staff that did not scan in or out on this date.
- c. TimeCard Report - Can be printed for the Month or the Week
- d. Travel Time Report -- This does require setup of DISTANCE between sites. Note: Not time.
- e. Staff Without Scans
- Students
- a. Scan Entry Report
- Delete Locations
- Set Auto Out Time -- This is for Staff ONLY and is POSITION dependent. This does not affect Students and will be covered under another WIKI.
