End of Year Guide - High School

This document offers suggestions for common procedures associated with closing of a school year.

You may find the use and order of some of these programs does not suit the way you do things. That is OK. Use whatever combination of procedures/programs works best for you.

Principal Sets Deadline for Teachers to Have All Assignments Entered

1. Ask the Principal to announce repeatedly the deadline for grades.
2. Place reminders by the sign in book, teacher’s lounge, and on the Notifications (Welcome tab) area of the software.

Teachers Update WebGradeBook Assignments

1. The Teacher makes sure that assignment grades for the current grading period and any missing grading period are up to date and accurate.
2. Ask teachers check current and past grades in WebGradeBook for accuracy.
   • A quick way for Teachers to check averages from previous grading periods is to run the Term Grades Report in WebGradeBook.
     • Go to WebGradeBook > Open up a class > Reports > Term Grades Report.
3. Corrections should be made to assignments, with a Save action to recalculate the average.
   • If it is not possible to make the correction in WebGradeBook, the marking period grade can be entered/edited by using the Post Grades By Student program.
     • Go to Grades > Entry > Post Grades By Student (set to progress report mode).

Move Graduating Juniors to Senior Grade Level (HS)

This step is only done for Juniors who are graduating with a diploma.

1. Check with the Jpams District Coordinator for the date this is to be done.
2. In Student Master, post a leave date and leave code of “20 15 Exit grade for re-assignment to another grade.”
3. Reenroll the student by doing the following:

• While still on the student’s Student Master record, click Action, then Reenroll. Click on the enrollment record with the exit code posted in step 2.
• Import the student as normal, but update the grade to “12”.
• Use the same entry date as the exit date.
• Use the entry code of “E6 C4 Re-entry into school. Student has not registered at another public school…”

1. The student’s schedule, grades, attendance, and discipline information will not be affected. Student will now simply be a 12th grader, and thus, be eligible to be reported as a graduate to the state.