Difference between revisions of "Set up scanning"
From EDgearWiki
Jump to navigationJump to search| Line 19: | Line 19: | ||
#Start the program from the attendance screen | #Start the program from the attendance screen | ||
::a. Setup | ::a. Setup | ||
| − | ::i. Year | + | :::i. Year |
| − | District | + | :::ii. District |
| − | School -- Note if a school is picked then ONLY staff with contract records at that school or 700 level can scan. If 700 is picked ALL staff can scan in. Use this in a Professional Development no matter the true location. | + | :::iii. School -- Note if a school is picked then ONLY staff with contract records at that school or 700 level can scan. If 700 is picked ALL staff can scan in. Use this in a Professional Development no matter the true location. |
| − | Location -- Select from a dropdown menu. This is remembered from the last login if a WEBOPTION is set. By default it is always blank. | + | :::iv. Location -- Select from a dropdown menu. This is remembered from the last login if a WEBOPTION is set. By default it is always blank. |
| − | Student or Staff -- Select | + | :::v. Student or Staff -- Select |
| − | Date/Time -- Defaults to the current date/time | + | :::vi. Date/Time -- Defaults to the current date/time |
| − | Use Alternate ID -- For Students this can be the StateID | + | :::vii. Use Alternate ID -- For Students this can be the StateID |
| − | Use Payroll ID -- For Staff this can be the ID from the Payroll System. | + | :::viii. Use Payroll ID -- For Staff this can be the ID from the Payroll System. |
Reports | Reports | ||
Revision as of 14:13, 15 December 2023
Location Scanning Setup
Location Scanning is included in the Attendance Module. This is not an additional charge.
- Contact a programmer in the Shreveport office to turn on the “Scanning” feature for the School you will be working at. Note. This can be turned on at the District Level.
- Setup up Security
- a. Category Attendance Program Location Scanning
- b. Under Actions you will need to setup the following
- i. Add Location -- Very few will need this feature. All can select a location but action allows the user to Create one.
- ii. Add Manual Entries -- Very few. This allows clicking on the Scan Log and manually adding the record.
- iii. Allow Scanning Date Override -- Very few. The program defaults to the current date. This allows changing the date on the setup
- iv. Delete -- Very few. Allows deletions of a record. The program does require a REASON for the deletion and it is logged.
- v. Editing -- Allows a user to change in part of the scan record.
- vi. Kiosk Mode -- If this is enabled then the program ONLY allows scanning. When that mode exits then the program quits. PLEASE do not confused this with Kiosk mode on a Computer of Chromebook.
- vi. Scan Auto Out Time -- This will allow the user to set the default AUTO out time. If a user does not scan out at the end of the day then this value is posted automatically. MOST district will not use this feature.
Usage
- Start the program from the attendance screen
- a. Setup
- i. Year
- ii. District
- iii. School -- Note if a school is picked then ONLY staff with contract records at that school or 700 level can scan. If 700 is picked ALL staff can scan in. Use this in a Professional Development no matter the true location.
- iv. Location -- Select from a dropdown menu. This is remembered from the last login if a WEBOPTION is set. By default it is always blank.
- v. Student or Staff -- Select
- vi. Date/Time -- Defaults to the current date/time
- vii. Use Alternate ID -- For Students this can be the StateID
- viii. Use Payroll ID -- For Staff this can be the ID from the Payroll System.
- a. Setup
Reports Action Menu: Staff Scan Entry Report Scan Error Report - Staff that did not scan in or out on this date. TimeCard Report - Can be printed for the Month or the Week Travel Time Report -- This does require setup of DISTANCE between sites. Note, not time. Staff Without Scans Students Scan Entry Report Delete Locations Set Auto Out Time -- This is for Staff ONLY and is POSITION dependent. This does not affect Students and will be covered under another WIKI.
